Job summary
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please note this vacancy is only open to applicantsfrom Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight ICB, Southern Health FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals FT.
Please see below for a detailed job description of the role.
Main duties of the job
The Estates, Facilities and Capital Development team (EFCD) at University Hospital Southampton have an exciting secondment or fixed-term contract opportunity for a project support officer to support the delivery of change within the department.
EFCD plays a critical role in supporting the hospital and provides a diverse range of services including estate maintenance, capital development, estate compliance and a whole host of soft facilities management services including cleaning, catering and portering.
The successful candidate will provide support to project managers working across these teams to lead strategic change projects, along with supporting a variety of communication, training and administrative requirements.
You must be highly organised and able to work under demanding timescales and stay calm under pressure.
If you have experience and enthusiasm to support strategic change, then we want to hear from you.
About us
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to.
Specific to this role is the suitability for agile working which is a mixture of on-site and remote working. In addition, we are open to discussing flexibility in the hours that you work. Please talk to us at the interview about the flexibility you need, and we will explore what's possible for the role and service. UHS employees can access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
Job description
Job responsibilities
Key Responsibilities:
- Assist in the development and preparation of overall project plans and key workstreams across a programme of work.
- Keep project plans updated ensuring progress is tracked against baseline and issues escalated.
- Produce project reports, detailing actual performance against plan. Communicate project progress to senior managers, highlighting any risk.
- Collaborate with a range of stakeholders to undertake surveys, process map procedures, and take part in information gathering related to projects.
- Organise project meetings and coordinate multi-disciplinary representation, producing clear actions from meetings to enable stakeholders to deliver assigned tasks, taking minutes when required.
- Undertake a range of communication, training coordination and administrative tasks to support project delivery.
What we're looking for:
- Educated to level 4, and/or equivalent relevant experience.
- Practical experience in a project administrative or support role.
- Experience in organising and prioritising multiple tasks within tight timescales.
- Excellent communication and Microsoft Office skills.
For additional details, please refer to the job description and person specification.
Job description
Job responsibilities
Key Responsibilities:
- Assist in the development and preparation of overall project plans and key workstreams across a programme of work.
- Keep project plans updated ensuring progress is tracked against baseline and issues escalated.
- Produce project reports, detailing actual performance against plan. Communicate project progress to senior managers, highlighting any risk.
- Collaborate with a range of stakeholders to undertake surveys, process map procedures, and take part in information gathering related to projects.
- Organise project meetings and coordinate multi-disciplinary representation, producing clear actions from meetings to enable stakeholders to deliver assigned tasks, taking minutes when required.
- Undertake a range of communication, training coordination and administrative tasks to support project delivery.
What we're looking for:
- Educated to level 4, and/or equivalent relevant experience.
- Practical experience in a project administrative or support role.
- Experience in organising and prioritising multiple tasks within tight timescales.
- Excellent communication and Microsoft Office skills.
For additional details, please refer to the job description and person specification.
Person Specification
Qualifications, knowledge and experience
Essential
- Level 4 NVQ or Diploma or equivalent experience
- Knowledge of spreadsheets, analysis and presentation
- Experience in an administrative or support role
- Experience of organising and prioritising multiple tasks within tight timescales / deadlines
- Understanding of basic financial principles (costing; budgets; income)
Desirable
- Experience in a healthcare setting
- Experience using MS Project and MS Visio
- Project management support experience
Trust Values
Essential
- Patients First
- Always Improving
- Working Together
Skills/Competencies
Essential
- Analytical thinking
- Attention to detail
- Communication
- Microsoft Office skills
- Multitasking
- Prioritisation
- Project management
Person Specification
Qualifications, knowledge and experience
Essential
- Level 4 NVQ or Diploma or equivalent experience
- Knowledge of spreadsheets, analysis and presentation
- Experience in an administrative or support role
- Experience of organising and prioritising multiple tasks within tight timescales / deadlines
- Understanding of basic financial principles (costing; budgets; income)
Desirable
- Experience in a healthcare setting
- Experience using MS Project and MS Visio
- Project management support experience
Trust Values
Essential
- Patients First
- Always Improving
- Working Together
Skills/Competencies
Essential
- Analytical thinking
- Attention to detail
- Communication
- Microsoft Office skills
- Multitasking
- Prioritisation
- Project management
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
