Personal Assistant

University Hospital Southampton NHS Trust

This job is now closed

Job summary

The Radiology Care Group Management Team are looking for an enthusiastic, experienced and motivated individual to join them to provide administrative support for the Care Group.

The Radiology Care Group has approximately 400 staff from a range of professions including medical, nursing, administrative, AHP and scientists. You will be part of this friendly team primarily working alongside the Care Group Manager and Clinical Lead and also supporting the wider Management Team, including the Care Group Clinical Lead, Head of Radiography and Radiology Operational Manager.

Main duties of the job

Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.

For an overview of the main duties of the role please see the 'Job Description and Main Responsibilities' section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.

About us

As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated 'Good' by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.

All non-clinical roles may involve a mixture of on site and remote working, Specific details and flexible working options can be discussed as part of the interview process. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.

Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.

Date posted

16 November 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year N/A

Contract

Permanent

Working pattern

Full-time

Reference number

188-AC5969

Job locations

University Hospital Southampton

Tremona Road

Southampton

SO16 6YD

Job description

Job responsibilities

Coordinate and streamline administrative processes to ensure consistent and effective administration service is always maintained.

To provide a comprehensive personal assistant service

Job description

Job responsibilities

Coordinate and streamline administrative processes to ensure consistent and effective administration service is always maintained.

To provide a comprehensive personal assistant service

Person Specification

Qualifications, knowledge and experience

Essential

Good standard of secondary education with English skills demonstrable to GSCE pass level or equivalent standard
NVQ level 4 in business admin or equivalent level of experience
Experience working as a Personal Assistant or in business administration
Working as part of a team and independently

Desirable

Experience within an Acute Trust or other healthcare sector
Previous experience of working in an extremely busy environment
Budget holding experience

Values and Behaviours

Essential

Patients First
Always Improving
Working Together

Person Specification

Qualifications, knowledge and experience

Essential

Good standard of secondary education with English skills demonstrable to GSCE pass level or equivalent standard
NVQ level 4 in business admin or equivalent level of experience
Experience working as a Personal Assistant or in business administration
Working as part of a team and independently

Desirable

Experience within an Acute Trust or other healthcare sector
Previous experience of working in an extremely busy environment
Budget holding experience

Values and Behaviours

Essential

Patients First
Always Improving
Working Together

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information