Job summary
The UHS Major Trauma Centre (MTC) is part of the Wessex Trauma Network which serves a population in the region of 2.5M and includes 10 hospitals, 3 ambulance services and 2 air ambulances across five counties.The MTC has an exciting opportunity to recruit an apprentice administrator to work across all areas of the Major Trauma supporting the MTC, the Wessex Trauma Network and with the inputting of simple data into Trauma Audit and Research Network (TARN).
You will work closely with a wide variety of staff to help the trauma office and network in its aim to provide the very best care to patients with major trauma. The successful candidate will need to possess excellent communication, interpersonal and organisation skills, be IT literate on all MS office systems and be willing to learn or possess skills in administering a website and social media channels. The ability to work independently, bring personal motivation, energy and a desire for success to the position is essential.
Main duties of the job
Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.
For an overview of the main duties of the role please see the 'Job Description and Main Responsibilities' section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.
About us
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated 'Good' by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.
All non-clinical roles may involve a mixture of on site and remote working, Specific details and flexible working options can be discussed as part of the interview process. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
Job description
Job responsibilities
Responsibilities:
The successful candidate will work harmoniously with the UHS Major Trauma Centre and Wessex Trauma Network teams.
You will support the MTC / WTN Manager in administering the associated meetings and ensuring staff and governance records are up to date. You will support the MTC / WTN education coordinator to prepare and support the MT academy.
You will be locating specified clinical and non-clinical information from a number of sources and systems and then inputting this into the national trauma database TARN. This information includes details of traumatic injuries to adults and children. This post will not be responsible for dispatching TARN Cases.
Apprenticeship Eligibility Criteria:
All applicants must be:
- Aged 16+.
- Resident in the UK/EEA for the last three consecutive years.
- Must not have a qualification in a similar subject at the same level or above.
- Must not be in any form of formal government-funded education upon the start of their apprenticeship.
Experience and skills required / to be developed:
- Working in a busy, target focused environment.
- Familiarity with hospital systems and application Microsoft Office suite to a busy office.
- We are looking for individuals with the ability to work well under pressure, and be able to work well in a team with a desire to provide a first class service for patients and clinical teams.
Job description
Job responsibilities
Responsibilities:
The successful candidate will work harmoniously with the UHS Major Trauma Centre and Wessex Trauma Network teams.
You will support the MTC / WTN Manager in administering the associated meetings and ensuring staff and governance records are up to date. You will support the MTC / WTN education coordinator to prepare and support the MT academy.
You will be locating specified clinical and non-clinical information from a number of sources and systems and then inputting this into the national trauma database TARN. This information includes details of traumatic injuries to adults and children. This post will not be responsible for dispatching TARN Cases.
Apprenticeship Eligibility Criteria:
All applicants must be:
- Aged 16+.
- Resident in the UK/EEA for the last three consecutive years.
- Must not have a qualification in a similar subject at the same level or above.
- Must not be in any form of formal government-funded education upon the start of their apprenticeship.
Experience and skills required / to be developed:
- Working in a busy, target focused environment.
- Familiarity with hospital systems and application Microsoft Office suite to a busy office.
- We are looking for individuals with the ability to work well under pressure, and be able to work well in a team with a desire to provide a first class service for patients and clinical teams.
Person Specification
Qualifications, knowledge and experience
Essential
- Good standard of secondary education with literacy and numeracy skills demonstrable to GSCE pass level or equivalent standard
- RSA 2 word processing/typing or equivalent experience
- Proficient in all aspects of Microsoft Office
- Experience as a Receptionist or Admin Assistant linked to a clinical service or customer focused environment
- Administrative and organisational experience
Desirable
- Courses / further study attended to demonstrate evidence of personal development
- Diploma level qualification or equivalent experience
- European Computer Driving Licence (ECDL)
- RSA 3
Person Specification
Qualifications, knowledge and experience
Essential
- Good standard of secondary education with literacy and numeracy skills demonstrable to GSCE pass level or equivalent standard
- RSA 2 word processing/typing or equivalent experience
- Proficient in all aspects of Microsoft Office
- Experience as a Receptionist or Admin Assistant linked to a clinical service or customer focused environment
- Administrative and organisational experience
Desirable
- Courses / further study attended to demonstrate evidence of personal development
- Diploma level qualification or equivalent experience
- European Computer Driving Licence (ECDL)
- RSA 3
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
