Job summary
We have an exciting opportunity for an apprentice HR Administrator to join our HR operations team.
With over 12,000 staff employed at our trust, the HR Administrator role is vital in ensuring contractual queries and changes are completed with 100% accuracy and compliance; along with ensuring pay queries are responded to in a timely manner.
Primarily focusing on the internal hire process alongside various essential data cleanse reports; there will also be opportunities to be involved in more project-driven pieces of work as they arise, covering our reception function and being involved in the overall onboarding process of our new starters.
We welcome you to apply and join a team of dedicated and experienced operations administrators and coordinators.
Main duties of the job
Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.
For an overview of the main duties of the role please see the 'Job Description and Main Responsibilities' section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.
About us
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated 'Good' by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.
All non-clinical roles may involve a mixture of on site and remote working, Specific details and flexible working options can be discussed as part of the interview process. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
Job description
Job responsibilities
YOUR RESPONSIBILITIES WHAT YOULL DO
As an HR administrator, youll: Process internal new starters onto the payroll system Process contract changes Regular data cleansing Have regular contact with the recruitment team and payroll on any pay-related or contractual queries Involvement with pay-related projects such as TUPE transfers as they arise Being involved in covering the reception function, greeting our customers and assisting where needed Providing assistance to the onboarding team that will include chasing pre-employment checks and raising contracts of employmentWe are open Monday to Friday 8 am-6 pm and 8 am -12 pm on Saturdays so flexibility to deliver these shifts is essential with occasional Saturday mornings on a rota basis.
WHAT WERE LOOKING FOR To be successful in this role youll need to demonstrate exceptional customer service and organisational skills, as well as having a keen eye for detail. If youre looking to work in a fast-paced, dynamic environment, and share our values of patients first, working together, and always improving, then we would love to hear from you.
Job description
Job responsibilities
YOUR RESPONSIBILITIES WHAT YOULL DO
As an HR administrator, youll: Process internal new starters onto the payroll system Process contract changes Regular data cleansing Have regular contact with the recruitment team and payroll on any pay-related or contractual queries Involvement with pay-related projects such as TUPE transfers as they arise Being involved in covering the reception function, greeting our customers and assisting where needed Providing assistance to the onboarding team that will include chasing pre-employment checks and raising contracts of employmentWe are open Monday to Friday 8 am-6 pm and 8 am -12 pm on Saturdays so flexibility to deliver these shifts is essential with occasional Saturday mornings on a rota basis.
WHAT WERE LOOKING FOR To be successful in this role youll need to demonstrate exceptional customer service and organisational skills, as well as having a keen eye for detail. If youre looking to work in a fast-paced, dynamic environment, and share our values of patients first, working together, and always improving, then we would love to hear from you.
Person Specification
Qualifications / training required
Essential
- Good standard of general education (i.e. 5 GCSE's, including English and Maths, or capable of achieving English and Maths GCSE or equivalent)
Previous or relevant experience necessary
Essential
- Capable of using Word and Excel to an intermediate level
Desirable
- Experience of some data entry
- Electronic Staff Record (ESR) Experience or a payroll system
- Experience in an administrative environment
- Previous experience in a customer facing role.
Aptitudes and skills required
Essential
- PC literate with some experience of using Windows based applications eg Microsoft Office - Word and Excel together with database.
Values and behaviours
Essential
- Patients First
- Working Together
- Always Improving
Person Specification
Qualifications / training required
Essential
- Good standard of general education (i.e. 5 GCSE's, including English and Maths, or capable of achieving English and Maths GCSE or equivalent)
Previous or relevant experience necessary
Essential
- Capable of using Word and Excel to an intermediate level
Desirable
- Experience of some data entry
- Electronic Staff Record (ESR) Experience or a payroll system
- Experience in an administrative environment
- Previous experience in a customer facing role.
Aptitudes and skills required
Essential
- PC literate with some experience of using Windows based applications eg Microsoft Office - Word and Excel together with database.
Values and behaviours
Essential
- Patients First
- Working Together
- Always Improving
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
