Job summary
We are seeking to employ a highly motivated and proactive individual to fulfil the role of Database and Service Coordinator for the Adult PCD Service.
You will need to be able to demonstrate good organisational skills. Have an excellent working knowledge of using data bases and excel spreadsheets. You will need to be able to coordinate the multidisplinary teams around diary management and outside meetings.
The PCD (PCD is Primary Ciliary Dyskinesia) Team is a small but rapidly expanding Team, and works closely with the Cystic Fibrosis Team. The core working hours for this role will be Monday - Friday between 9am and 5pm.
Unfortunately there is no flexibility to consider a job share.
Main duties of the job
You can read an overview of the main duties of the role in the section below: Job Description and Main Responsibilities.
To understand the role in more detail, please read the full job description and person specification documents attached.
About us
WHAT WE CAN OFFER YOU
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated 'Good' by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.
We support flexible working and will consider requests taking into account the needs of the service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
Job description
Job responsibilities
YOUR RESPONSIBILITIES
WHAT YOULL DO
- Generate reports for the PCD Team for the purpose of audit and research.
- Responsible for development of all active departmental database systems, improving accuracy and efficiency of data entry.
- Able to clean incorrectly entered data.
- Regularly generate monthly statistics, audit data, ad-hoc reports Power Point presentations and excel spreadsheets.
- Monitor data input to ensure accuracy and consistency.
- Problem solve issues "from scratch" where no prior knowledge is available.
- Assist patients during incidental contacts on an occasional basis.
- Prioritise workload.
- To adhere to Trust Data Protection policy and always maintain strict patient confidentiality. This includes utilising the correct procedure for the disposal of confidential waste.
WHAT WERE LOOKING FOR
We are looking for a motivated and proactive individual who can demonstrate good organisational skills. The successful candidate should have some supervisory experience as you will need to coordinate the multidisciplinary teams around diary management and outside meetings.
ADDITIONAL INFORMATION
Interviews will be held on Tuesday, 04 July 2023
Should you have any queries, please use the contact details below to get in touch.
Job description
Job responsibilities
YOUR RESPONSIBILITIES
WHAT YOULL DO
- Generate reports for the PCD Team for the purpose of audit and research.
- Responsible for development of all active departmental database systems, improving accuracy and efficiency of data entry.
- Able to clean incorrectly entered data.
- Regularly generate monthly statistics, audit data, ad-hoc reports Power Point presentations and excel spreadsheets.
- Monitor data input to ensure accuracy and consistency.
- Problem solve issues "from scratch" where no prior knowledge is available.
- Assist patients during incidental contacts on an occasional basis.
- Prioritise workload.
- To adhere to Trust Data Protection policy and always maintain strict patient confidentiality. This includes utilising the correct procedure for the disposal of confidential waste.
WHAT WERE LOOKING FOR
We are looking for a motivated and proactive individual who can demonstrate good organisational skills. The successful candidate should have some supervisory experience as you will need to coordinate the multidisciplinary teams around diary management and outside meetings.
ADDITIONAL INFORMATION
Interviews will be held on Tuesday, 04 July 2023
Should you have any queries, please use the contact details below to get in touch.
Person Specification
Qualifications/Training required
Essential
- RSA 3 word processing/typing, or equivalent.
- To be educated to GCSE (or equivalent) standard, with a pass in English.
- Microsoft Office Specialist Certification or previous working experience of Microsoft Access support in a networked environment
Desirable
- Microsoft MCAD or MCDBA
- Degree in computing
- Ability to audio type
- Knowledge of business and admin policies to NVQ 3 standard
Previous or relevant experience necessary
Essential
- Experience in a customer-focused environment
- Thorough knowledge of Microsoft Access and SQL
- Knowledge on setting up databases and processing data onto them
- Extensive knowledge of Microsoft Windows NT4/2000/XP, Microsoft Office 2000, email, networking, printers
Desirable
- Previous hospital or health service experience
- Office experience
Aptitudes and skills required
Essential
- Good written and verbal skills
- Ability to work under pressure
Desirable
- Experience in the use of PowerPoint, Excel and computerised diaries
Previous or relevant experience necessary
Desirable
- Knowledge of Cystic Fibrosis, Primary Ciliary Dyskinesia or other chronic respiratory diseases
Values and Behaviours
Essential
- Patients First
- Always Improving
- Working Together
Person Specification
Qualifications/Training required
Essential
- RSA 3 word processing/typing, or equivalent.
- To be educated to GCSE (or equivalent) standard, with a pass in English.
- Microsoft Office Specialist Certification or previous working experience of Microsoft Access support in a networked environment
Desirable
- Microsoft MCAD or MCDBA
- Degree in computing
- Ability to audio type
- Knowledge of business and admin policies to NVQ 3 standard
Previous or relevant experience necessary
Essential
- Experience in a customer-focused environment
- Thorough knowledge of Microsoft Access and SQL
- Knowledge on setting up databases and processing data onto them
- Extensive knowledge of Microsoft Windows NT4/2000/XP, Microsoft Office 2000, email, networking, printers
Desirable
- Previous hospital or health service experience
- Office experience
Aptitudes and skills required
Essential
- Good written and verbal skills
- Ability to work under pressure
Desirable
- Experience in the use of PowerPoint, Excel and computerised diaries
Previous or relevant experience necessary
Desirable
- Knowledge of Cystic Fibrosis, Primary Ciliary Dyskinesia or other chronic respiratory diseases
Values and Behaviours
Essential
- Patients First
- Always Improving
- Working Together
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
