Job summary
*Previous applicant do not need to re-apply.*
An exciting opportunity has arisen to join UHS Maternity Services E-Rostering Team. As E-Rostering Administrator you will be required to create and update electronic rosters for all teams within the Maternity Service. This role promises to provide a broad overview of the principles and practices associated with good E-Rostering and safe staffing.
The Maternity E-Roster Team comprises a small team of staff members who are skilled in both the creation and maintenance of rosters for all employees working within UHS Maternity Services. As a fluid and transient maternity system, with clinical situations that remain unpredictable, the members of the E-Roster Team must be responsive and adaptable to staffing requirements that are ever changing. As such, the role demands E-Roster Team members to be both adaptable and flexible to service needs, however the benefits of such will guarantee a real sense of team working and achieving positive outcomes.
This role is for 30 hours per week. .The E-Rostering Team work 5 days a week (Mon- Fri) to ensure that daily support is available across the Maternity Service.
Main duties of the job
YOUR MAIN DUTIES
You can read an overview of the main duties of the role in the section below: Job Description and Main Responsibilities.
To understand the role in more detail please read the full job description and person specification documents attached.
About us
WHAT WE CAN OFFER YOU
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated 'Good' by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.
At UHS we are committed to providing a flexible working environment. We believe that it benefits everyone if we achieve a positive work-life balance. Whether you are balancing family, study or your wellbeing with your career, we want to support you so you can help our patients.
We're proud to have been voted in the Top Five acute Trusts for our commitment to supporting our staff to achieve work-life balance.
UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme and life insurance.
Job description
Job responsibilities
Your Responsibilities What youll do
- Creation of rosters for specific staff groups under the supervision of the E-Rostering Lead.
- Ensuring staff are rostered shifts in a fair and equitable way, observing individual flexible working arrangements.
- Adaptation of rosters that accurately reflect any alterations to daily staffing requirements.
- Ensure that rosters are completed in a timely way to allow the release of rosters within a given timeframe.
What were looking for The successful candidate will be required to have the following experience/skills:
- Existing experience in the creation and maintenance of staff rosters.
- Excellent communication skills, particularly in respect of conflict resolution.
- Flexibility and adaptability within an ever-changing situation.
- Personal resilience and professional integrity.
Whilst the successful applicant must have the relevant skills and experience to perform this role, they will also be able to demonstrate enthusiasm, dedication and a commitment to team working, so as to support the vision of exemplary midwifery care for women and their families according to UHS Trust Values.
ADDITIONAL INFORMATION Interviews will take place on Monday 19th June 2023
Should you have any queries, please use the contact details below to get in touch.
Job description
Job responsibilities
Your Responsibilities What youll do
- Creation of rosters for specific staff groups under the supervision of the E-Rostering Lead.
- Ensuring staff are rostered shifts in a fair and equitable way, observing individual flexible working arrangements.
- Adaptation of rosters that accurately reflect any alterations to daily staffing requirements.
- Ensure that rosters are completed in a timely way to allow the release of rosters within a given timeframe.
What were looking for The successful candidate will be required to have the following experience/skills:
- Existing experience in the creation and maintenance of staff rosters.
- Excellent communication skills, particularly in respect of conflict resolution.
- Flexibility and adaptability within an ever-changing situation.
- Personal resilience and professional integrity.
Whilst the successful applicant must have the relevant skills and experience to perform this role, they will also be able to demonstrate enthusiasm, dedication and a commitment to team working, so as to support the vision of exemplary midwifery care for women and their families according to UHS Trust Values.
ADDITIONAL INFORMATION Interviews will take place on Monday 19th June 2023
Should you have any queries, please use the contact details below to get in touch.
Person Specification
Qualifications
Essential
- Knowledge of Information Systems
- Knowledge of Health roster system
- Knowledge of administrative procedures and project support
- Proficient in the use of computer software systems
- GCSE English at Grade C or above
- NVQ Level 2 in Business Administration or equivalent
Experience
Essential
- Experience of Excel
- Experience of training individuals
- Experience of working within the NHS
- Experience of designing and extracting management information reports from a database
- Experience of working with E-Rostering administration systems
- Experience of producing rotas
- Advanced keyboard skills, use of a range of software
- The post holder will need to demonstrate practical knowledge and experience in the following areas: Data protection, IT security, Microsoft Office software (Word, Excel, Outlook)
- An understanding of the uses of IT and its role in a large organisation
Desirable
- Experience of rota designing
Skills
Essential
- Can demonstrate a forward thinking approach
- Ability to communicate with staff at all levels (including senior management)
- Ability to handle enquiries from staff, some of whom may be distressed and anxious about their rotas
- Skilled user of IT, including Excel and Outlook
- Able to work under challenging conditions
- Excellent verbal skills
- Reliable with good time management
- Excellent interpersonal skills
- Self motivating and able to use own initiative
- Able to demonstrate effective decision making skills
- Ability to resolve conflict
- Diplomatic, flexible and politically sensitive
- Commitment to personal development
Desirable
- Commitment to personal development
- Previous experience of human resources
- Problem solving skills and ability to respond to sudden unexpected demands
Special requirements
Essential
- A flexible approach to work
- Ability to work on own initiative and organise own workload with supervision
- An ability to maintain confidentiality and trust
Values
Essential
- Able to demonstrate behaviours that meet the Trust Values Patients First
- Able to demonstrate behaviours that meet the Trust Values Always Improving
- Able to demonstrate behaviours that meet the Trust Values Working Together
Person Specification
Qualifications
Essential
- Knowledge of Information Systems
- Knowledge of Health roster system
- Knowledge of administrative procedures and project support
- Proficient in the use of computer software systems
- GCSE English at Grade C or above
- NVQ Level 2 in Business Administration or equivalent
Experience
Essential
- Experience of Excel
- Experience of training individuals
- Experience of working within the NHS
- Experience of designing and extracting management information reports from a database
- Experience of working with E-Rostering administration systems
- Experience of producing rotas
- Advanced keyboard skills, use of a range of software
- The post holder will need to demonstrate practical knowledge and experience in the following areas: Data protection, IT security, Microsoft Office software (Word, Excel, Outlook)
- An understanding of the uses of IT and its role in a large organisation
Desirable
- Experience of rota designing
Skills
Essential
- Can demonstrate a forward thinking approach
- Ability to communicate with staff at all levels (including senior management)
- Ability to handle enquiries from staff, some of whom may be distressed and anxious about their rotas
- Skilled user of IT, including Excel and Outlook
- Able to work under challenging conditions
- Excellent verbal skills
- Reliable with good time management
- Excellent interpersonal skills
- Self motivating and able to use own initiative
- Able to demonstrate effective decision making skills
- Ability to resolve conflict
- Diplomatic, flexible and politically sensitive
- Commitment to personal development
Desirable
- Commitment to personal development
- Previous experience of human resources
- Problem solving skills and ability to respond to sudden unexpected demands
Special requirements
Essential
- A flexible approach to work
- Ability to work on own initiative and organise own workload with supervision
- An ability to maintain confidentiality and trust
Values
Essential
- Able to demonstrate behaviours that meet the Trust Values Patients First
- Able to demonstrate behaviours that meet the Trust Values Always Improving
- Able to demonstrate behaviours that meet the Trust Values Working Together
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
