Job summary
The University Hospital Southampton Trust employ 13,000 people and recruit 3,500 candidates a year. We are looking for a Recruitment Administrator to join our Talent Acquisition Team based at Southampton General Hospital. This role is a hybrid role with partial home working available once training is complete. Training can take approximately 6 weeks.
We recruit for 100s of job roles and fill vacancies for with anything from HCA's and Porters to Phlebotomists (look that up) and Radiographers. The people we recruit make our hospitals work so we can put caring for our patients first.
You will join a team of approximately 16 people working closely with Recruitment Co-ordinators and Senior Recruiters to deliver a recruitment service to our Trust. We work fast and hard but are a very joyful team and everyone brings something different. Maybe you are great at data entry, attention to detail or speaking to customers. If you are organised and conscientious, we would like to meet you.
Main duties of the job
YOUR MAIN DUTIES
You can read an overview of the main duties of the role in the section below: Job Description and Main Responsibilities.
To understand the role in more detail please read the full job description and person specification documents attached.
About us
WHAT WE CAN OFFER YOU
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated 'Good' by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.
At UHS we are committed to providing a flexible working environment. We believe that it benefits everyone if we achieve a positive work-life balance. Whether you are balancing family, study or your wellbeing with your career, we want to support you so you can help our patients.
We're proud to have been voted in the Top Five acute Trusts for our commitment to supporting our staff to achieve work-life balance.
UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme and life insurance.
Job description
Job responsibilities
YOUR RESPONSIBILITIES WHAT YOULL DO
- Post job advert vacancies via our ATS (TRAC)
- Check job vacancy requests for obvious errors and fix them
- Input information into our HR System (ESR)
- Arrange interviews
- Chase managers to information
- Send offer letters
- Take inbound calls to answer the queries of managers and candidates
- Cover reception for ID Checks
- Carry out employment checks
- Answer queries and co-manager our inbox with the rest of our team
WHAT WERE LOOKING FOR Recruiting staff to the Trust is one of the most important jobs here because without us there would be nobody to care for our patients. It takes 250 job roles to make our Trust run and we are here to ensure the right people are recruited in a fair and inclusive way and onboarded to our Trust as quickly and smoothly as possible.
You will:
- Have great attention to detail
- Be able multitask
- Use databases and MS office tools with confidence (we will train you on our in house databases)
- Be a team player
- Care about every candidate and their experience
Job description
Job responsibilities
YOUR RESPONSIBILITIES WHAT YOULL DO
- Post job advert vacancies via our ATS (TRAC)
- Check job vacancy requests for obvious errors and fix them
- Input information into our HR System (ESR)
- Arrange interviews
- Chase managers to information
- Send offer letters
- Take inbound calls to answer the queries of managers and candidates
- Cover reception for ID Checks
- Carry out employment checks
- Answer queries and co-manager our inbox with the rest of our team
WHAT WERE LOOKING FOR Recruiting staff to the Trust is one of the most important jobs here because without us there would be nobody to care for our patients. It takes 250 job roles to make our Trust run and we are here to ensure the right people are recruited in a fair and inclusive way and onboarded to our Trust as quickly and smoothly as possible.
You will:
- Have great attention to detail
- Be able multitask
- Use databases and MS office tools with confidence (we will train you on our in house databases)
- Be a team player
- Care about every candidate and their experience
Person Specification
Qualifications / training required
Essential
- Good standard of general education (i.e. 5 GCSE's, including English and Maths, or equivalent level of qualification)
- NVQIII/A Level qualification (or equivalent) in a business related subject, or equivalent knowledge through relevant experience
Desirable
- Certificate in Personnel Practice
Previous or relevant experience necessary
Essential
- Track record of meeting objectives
- Use of Word and Excel to an intermediate level
Desirable
- Recent experience in a complex administrative environment
- Previous experience in a similar role, administering recruitment and contract administration
- Experience of working in a healthcare environment
- Experience using the NHS Electronic Staff Record (ESR) HR and Payroll system
- Familiarity of NHS conditions of service and Trust policies & procedures
- Experience of using an e-recruitment system to administer key recruitment processes
- Previous experience in a Human Resources environment with use of database systems
Aptitudes and skills required
Essential
- Ability to communicate sensitive and complex information both internally and externally
- PC literate with experience of using Windows based applications eg Microsoft Office - Word and Excel together with database
- Standard keyboard skills
- Ability to work to tight deadlines, organising and prioritising own workload
- Ability to work on own initiative, seeking advice and referring when appropriate
- Good interpersonal skills
- Excellent organisational skills
Desirable
- An understanding of basic employment law and data protection issues
Personal Qualities
Essential
- Accuracy and attention to detail
- Ability to work in a team and be a 'team-player'
- Customer facing outlook
- Smart and professional appearance, in line with Trust uniform policy
Desirable
- Previous experience in a customer facing role
Special requirements of the post
Essential
- Ability to work flexibly - both in terms of the activities performed and, on occasions, working hours
Values and behaviours
Essential
- Patients First
- Always Improving
- Working Together
Person Specification
Qualifications / training required
Essential
- Good standard of general education (i.e. 5 GCSE's, including English and Maths, or equivalent level of qualification)
- NVQIII/A Level qualification (or equivalent) in a business related subject, or equivalent knowledge through relevant experience
Desirable
- Certificate in Personnel Practice
Previous or relevant experience necessary
Essential
- Track record of meeting objectives
- Use of Word and Excel to an intermediate level
Desirable
- Recent experience in a complex administrative environment
- Previous experience in a similar role, administering recruitment and contract administration
- Experience of working in a healthcare environment
- Experience using the NHS Electronic Staff Record (ESR) HR and Payroll system
- Familiarity of NHS conditions of service and Trust policies & procedures
- Experience of using an e-recruitment system to administer key recruitment processes
- Previous experience in a Human Resources environment with use of database systems
Aptitudes and skills required
Essential
- Ability to communicate sensitive and complex information both internally and externally
- PC literate with experience of using Windows based applications eg Microsoft Office - Word and Excel together with database
- Standard keyboard skills
- Ability to work to tight deadlines, organising and prioritising own workload
- Ability to work on own initiative, seeking advice and referring when appropriate
- Good interpersonal skills
- Excellent organisational skills
Desirable
- An understanding of basic employment law and data protection issues
Personal Qualities
Essential
- Accuracy and attention to detail
- Ability to work in a team and be a 'team-player'
- Customer facing outlook
- Smart and professional appearance, in line with Trust uniform policy
Desirable
- Previous experience in a customer facing role
Special requirements of the post
Essential
- Ability to work flexibly - both in terms of the activities performed and, on occasions, working hours
Values and behaviours
Essential
- Patients First
- Always Improving
- Working Together
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
