Job summary
You will be responsible for the day-to-day administration requirements of the Theatre Education team which will include support with putting together agendas, writing up notes, diary management and acting as a point of contact for the team. You will support the Theatre Education Team in the development and delivery of projects related to education work streams and in the everyday management of learners across the Division. This post you will be working together to support the aims and objectives the team and so you will need to be able to liaise and co-ordinate workstreams. You will support the Education Manager for Continuous Professional Development in a day-to-day capacity whilst also support reporting and planning for the Training Needs Analysis process.
THE TEAM
The Education team is a small team within Division A Theatres. The teamwork across UHS and with several Higher Education Provider (Universities) to support the delivery of practice placements to many learners including nurses, midwives, allied health professionals. The post will also include workstreams from the International Education Team who support all aspects of education for nurses who have arrived in the UK and therefore this role would enable you to work with many different teams and individuals across UHS and outside of UHS.
Main duties of the job
YOUR MAIN DUTIES
You can read an overview of the main duties of the role in the section below: Job Description and Main Responsibilities.
To understand the role in more detail please read the full job description and person specification documents attached.
About us
WHAT WE CAN OFFER YOU
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated 'Good' by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.
We support flexible working and will consider requests taking into account the needs of the service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
Job description
Job responsibilities
YOUR RESPONSIBILITIES
WHAT YOULL DO
You will be an integral part of busy but small teams who support the delivery of patient care by working with partners with regards to the:
- You will be responsible for the day-to-day administration requirements of the Theatre Education team which will include support with putting together agendas, writing up notes, diary management and acting as a point of contact for the team.
- You will support the Theatre Education Team in the development and delivery of projects related to education work streams and in the everyday management of learners across the Division. This post you will be working together to support the aims and objectives the team and so you will need to be able to liaise and co-ordinate workstreams.
- You will support the Education Manager for Continuous Professional Development in a day-to-day capacity whilst also support reporting and planning for the Training Needs Analysis process. Education and development of students who are undertaking pre-registration programmes at University
- Undertake the Business Apprenticeship at a local college
WHAT WERE LOOKING FOR
We are looking for a committed, enthusiastic, and proactive individual who will be able to support all the workstreams that the teams are involved in. An eye for detail is essential as is the ability to juggle several workstreams at the same time and so being flexible and able to priorities is also key.
Commitment to the Business Apprenticeship is also essential and you will need to be motivated and manage the demands of the course in terms of the attendance and work required ensuring deadlines are met.
There will be a need to undertake local travel across Southampton and possibly further afield.
ADDITIONAL INFORMATION
This will give you an opportunity to earn while you learn whilst studying towards a highly recognised qualification. The apprenticeship will allow for you to study for your Level 3 Business administrator apprenticeship and will be paid under NHS Band 3 Annex 21 arrangements. Please note this position is for 37.5 hours per week, consisting of four days a week and one day a week studying during term-time.
Interviews will be held on Wednesday, 03 May 2023
Should you have any queries, please use the contact details below to get in touch.
Job description
Job responsibilities
YOUR RESPONSIBILITIES
WHAT YOULL DO
You will be an integral part of busy but small teams who support the delivery of patient care by working with partners with regards to the:
- You will be responsible for the day-to-day administration requirements of the Theatre Education team which will include support with putting together agendas, writing up notes, diary management and acting as a point of contact for the team.
- You will support the Theatre Education Team in the development and delivery of projects related to education work streams and in the everyday management of learners across the Division. This post you will be working together to support the aims and objectives the team and so you will need to be able to liaise and co-ordinate workstreams.
- You will support the Education Manager for Continuous Professional Development in a day-to-day capacity whilst also support reporting and planning for the Training Needs Analysis process. Education and development of students who are undertaking pre-registration programmes at University
- Undertake the Business Apprenticeship at a local college
WHAT WERE LOOKING FOR
We are looking for a committed, enthusiastic, and proactive individual who will be able to support all the workstreams that the teams are involved in. An eye for detail is essential as is the ability to juggle several workstreams at the same time and so being flexible and able to priorities is also key.
Commitment to the Business Apprenticeship is also essential and you will need to be motivated and manage the demands of the course in terms of the attendance and work required ensuring deadlines are met.
There will be a need to undertake local travel across Southampton and possibly further afield.
ADDITIONAL INFORMATION
This will give you an opportunity to earn while you learn whilst studying towards a highly recognised qualification. The apprenticeship will allow for you to study for your Level 3 Business administrator apprenticeship and will be paid under NHS Band 3 Annex 21 arrangements. Please note this position is for 37.5 hours per week, consisting of four days a week and one day a week studying during term-time.
Interviews will be held on Wednesday, 03 May 2023
Should you have any queries, please use the contact details below to get in touch.
Person Specification
Qualifications / training required
Desirable
- Good standard of secondary education with literacy and numeracy skills demonstrable to GCSE grade C or above
- RSA/NVQ Business Administration Level 3 or equivalent experience
- Courses / further study attended to demonstrate evidence of personal development
- European Computer Driving Licence (ECDL)
- Knowledge of medical terminology
Previous or relevant experience necessary
Essential
- Proficient in all aspects of Microsoft Office
- Proven ability to communicate complex information verbally, both face to face telephone, and in writing including email
- Proven ability to securely share confidential information verbally and electronically including Patient Identifiable Data
Desirable
- Previous experience within an NHS environment or equivalent
- Significant office administrative experience
- Previous experience of minute taking including capturing actions, including recording the progress and closure of actions
- Previous experience of data capture, inputting and management
Aptitudes and skills required
Essential
- Able to confidently and sensitively communicate information related to education describing adverse events/outcome and actions arising
- Able to prioritise and manage own workload, and multi task, to meet multiple service needs
Desirable
- Demonstrates clarity and breadth in use of verbal and written communications in relation to patients and NHS staff
- Ability to work to deadlines, sometimes at short notice
- Able to work accurately under pressure
- High attention to detail
- Organisational skills
- Able to accurately minute meetings including education and some medical information, actions arising and outcomes
- Able to monitor approaching deadlines for actions and tasks, and communicate these timescales to the team members/other staff responsible to ensure that they are met
- Able to identify administrative process issues and suggest changes to increase effectiveness
Personal qualities
Essential
- Approachable, friendly and compassionate
- Embraces a 'no blame' culture to ensure that the Trust learns from all accidents and incidents
- Professional and discrete
- Calm and patient manner
- Self-motivated and driven to achieve
- A team player but also able to work independently
- Able to use own initiative to undertake decisions to resolve queries and issues arising
- Able to recognise issues which require escalation to management and communicate these effectively in a timely manner
- Ability to adapt to changing workload priorities
- Able to calmly respond to requests for information and carry out tasks at short notice
- Able to quickly build professional relationships with colleagues internally and external to the Trust
- Smart and professional appearance, in line with Trust uniform policy
- Drive for self-development
Special requirements of the post
Essential
- Post holder should be prepared to be flexible and adaptable
- May occasionally have to work within other teams in the Division to assist in covering staff shortage or an increase in workload
- Solid understanding of confidentiality issues
- Ability to work unsupervised and manage own workload
Desirable
- May occasionally have to work irregular hours to meet deadlines
Values and behaviours
Essential
- Patients First
- Always Improving
- Working Together
Person Specification
Qualifications / training required
Desirable
- Good standard of secondary education with literacy and numeracy skills demonstrable to GCSE grade C or above
- RSA/NVQ Business Administration Level 3 or equivalent experience
- Courses / further study attended to demonstrate evidence of personal development
- European Computer Driving Licence (ECDL)
- Knowledge of medical terminology
Previous or relevant experience necessary
Essential
- Proficient in all aspects of Microsoft Office
- Proven ability to communicate complex information verbally, both face to face telephone, and in writing including email
- Proven ability to securely share confidential information verbally and electronically including Patient Identifiable Data
Desirable
- Previous experience within an NHS environment or equivalent
- Significant office administrative experience
- Previous experience of minute taking including capturing actions, including recording the progress and closure of actions
- Previous experience of data capture, inputting and management
Aptitudes and skills required
Essential
- Able to confidently and sensitively communicate information related to education describing adverse events/outcome and actions arising
- Able to prioritise and manage own workload, and multi task, to meet multiple service needs
Desirable
- Demonstrates clarity and breadth in use of verbal and written communications in relation to patients and NHS staff
- Ability to work to deadlines, sometimes at short notice
- Able to work accurately under pressure
- High attention to detail
- Organisational skills
- Able to accurately minute meetings including education and some medical information, actions arising and outcomes
- Able to monitor approaching deadlines for actions and tasks, and communicate these timescales to the team members/other staff responsible to ensure that they are met
- Able to identify administrative process issues and suggest changes to increase effectiveness
Personal qualities
Essential
- Approachable, friendly and compassionate
- Embraces a 'no blame' culture to ensure that the Trust learns from all accidents and incidents
- Professional and discrete
- Calm and patient manner
- Self-motivated and driven to achieve
- A team player but also able to work independently
- Able to use own initiative to undertake decisions to resolve queries and issues arising
- Able to recognise issues which require escalation to management and communicate these effectively in a timely manner
- Ability to adapt to changing workload priorities
- Able to calmly respond to requests for information and carry out tasks at short notice
- Able to quickly build professional relationships with colleagues internally and external to the Trust
- Smart and professional appearance, in line with Trust uniform policy
- Drive for self-development
Special requirements of the post
Essential
- Post holder should be prepared to be flexible and adaptable
- May occasionally have to work within other teams in the Division to assist in covering staff shortage or an increase in workload
- Solid understanding of confidentiality issues
- Ability to work unsupervised and manage own workload
Desirable
- May occasionally have to work irregular hours to meet deadlines
Values and behaviours
Essential
- Patients First
- Always Improving
- Working Together
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
