Job summary
An exciting opportunity has arisen for a new medical examiner administrator / PA to the associate medical directors.
The medical examiners service scrutinises all hospital deaths and supports families and keeps them informed throughout the process. The post holder will be responsible for ensuring the service is properly supported in administration duties, as well as providing administrative assistance to both associate medical directors for patient safety.
About the team:
The team consists of a Lead Medical Examiner, a rota of other medical examiners and a team of 5 medical examiners officers.The normal working hours of the service are Monday to Friday 08:30 16:30, with occasional out of hours work.
The medical examiners officers and administrator report into the Head of Patient & Family Relations, who is responsible for the operational delivery of the service.
The Associate Medical Directors for Patient Safety lead on the clinical and strategic aspects of patient safety.
Main duties of the job
Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.
For an overview of the main duties of the role please see the Job Description and Main Responsibilities section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.
About us
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated Good by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.
All non-clinical roles may involve a mixture of on site and remote working, Specific details and flexible working options can be discussed as part of the interview process. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
Job description
Job responsibilities
What youll do:
-
Provide general administrative support and diary management for the associate medical directors
-
Undertake a range of general administrative duties for the medical examiners service
-
Undertake audio and copy typing, including emails, letters, reports, and minutes
-
Assist coordination of trust-wide mortality review processes
What were looking for:
The purpose of the medical examiner service is to:
-
scrutinise all deaths
-
ensure appropriate referrals are made to the coroner in a timely manner
-
ensure bereaved families get an opportunity to discuss any concerns they may have
-
improve the quality of data and death certification
This is a role which requires excellent attention to detail and an ability to process information efficiently. A good understanding of NHS structures and processes and experience with NHS systems would be beneficial although not essential. The post holder will have to be competent in IT skills, team working as well as occasional working from home
Job description
Job responsibilities
What youll do:
-
Provide general administrative support and diary management for the associate medical directors
-
Undertake a range of general administrative duties for the medical examiners service
-
Undertake audio and copy typing, including emails, letters, reports, and minutes
-
Assist coordination of trust-wide mortality review processes
What were looking for:
The purpose of the medical examiner service is to:
-
scrutinise all deaths
-
ensure appropriate referrals are made to the coroner in a timely manner
-
ensure bereaved families get an opportunity to discuss any concerns they may have
-
improve the quality of data and death certification
This is a role which requires excellent attention to detail and an ability to process information efficiently. A good understanding of NHS structures and processes and experience with NHS systems would be beneficial although not essential. The post holder will have to be competent in IT skills, team working as well as occasional working from home
Person Specification
Qualifications
Essential
- RSA 2 word processing/typing, ECDL or equivalent level of knowledge/experience
Desirable
- Knowledge of medical terminology
- RSA 3 word processing/typing
Experience
Essential
- Experience of working in an NHS environment
- Significant office administration experience
- Data capture and management
Desirable
- Proficient in use of PAS, PMI
- Case-note tracking
Aptitudes and skills
Essential
- Good interpersonal skill
- Experience in MS Word, Excel and Outlook
- Audio typing
- Ability to multi-task effectively
- Organisational skills
Desirable
Values and behaviours
Essential
- Patients First
- Always Improving
- Working Together
Person Specification
Qualifications
Essential
- RSA 2 word processing/typing, ECDL or equivalent level of knowledge/experience
Desirable
- Knowledge of medical terminology
- RSA 3 word processing/typing
Experience
Essential
- Experience of working in an NHS environment
- Significant office administration experience
- Data capture and management
Desirable
- Proficient in use of PAS, PMI
- Case-note tracking
Aptitudes and skills
Essential
- Good interpersonal skill
- Experience in MS Word, Excel and Outlook
- Audio typing
- Ability to multi-task effectively
- Organisational skills
Desirable
Values and behaviours
Essential
- Patients First
- Always Improving
- Working Together
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
