Job summary
The Industry and Innovation Team helps innovators get their products to patients faster, improve outcomes for patients and conditions for staff, reduce costs and build the UKs health and life science economy. Were a well-established friendly team of 7 health, technology, research and business experts, focussing on supporting innovators from industry and within the NHS we support 200 new innovators each year, many going into programmes delivered by the team. We work closely with other teams at Wessex AHSN, who youll collaborate with and who will support your work.
The post is based at the Wessex AHSN offices at Southampton Science Park. Some homeworking during office-hours is expected and there may be a need for travel across Wessex to meet with project teams and member organisations across the UK may be required.
Main duties of the job
You can read an overview of the main duties of the role in the section below: Job Description and Main Responsibilities.
To understand the role in more detail please read the full job description and person specification documents attached.
About us
Wessex AHSN is a company limited by guarantee, owned by the NHS and hosted by University Hospital Southampton.
Wessex AHSN is based in Southampton Science Park in Chilworth, in a bright modern office. Easily accessible from the M3, M27 and Southampton Parkway train station, the location offers free parking with a newly-redeveloped caf area on site. 27 acres of the Science Park site are designated a protected Conservation Area and open to staff.
Wessex AHSN is keen to ensure that staff have a successful work/ life balance and offers flexible working dependant on the requirements of the role.
Job description
Job responsibilities
What you will do:
We are seeking a well organised, inquisitive team-player to join this small but effective team as Programme Assistant. Youll support a range of projects and activities, including:
- arranging meetings and events
- tracking our teams activities
- collating responses and reports
- writing technical notes from meetings with innovators
- curating newsletters to a high professional standard
The post is fixed term for 1 year to cover maternity leave. It is a full-time position, although for the right candidate some degree of part-time working may be considered. With the existing managers approval a secondment may be considered.
What we are looking for:
You will be a proven and proactive organiser and record keeper with a strong eye for detail, able to work independently to deadlines on long term activities, as well as respond quickly to shorter term needs. You will need to have strong verbal and written communication skills and will already be fully experienced with typical business software and confident with its use. Knowledge of the UK health system would be an advantage.
For more information about the AHSN and our work, seewww.wessexahsn.org.ukor follow us on @WessexAHSN.
Interview date 8thJune 2021
Job description
Job responsibilities
What you will do:
We are seeking a well organised, inquisitive team-player to join this small but effective team as Programme Assistant. Youll support a range of projects and activities, including:
- arranging meetings and events
- tracking our teams activities
- collating responses and reports
- writing technical notes from meetings with innovators
- curating newsletters to a high professional standard
The post is fixed term for 1 year to cover maternity leave. It is a full-time position, although for the right candidate some degree of part-time working may be considered. With the existing managers approval a secondment may be considered.
What we are looking for:
You will be a proven and proactive organiser and record keeper with a strong eye for detail, able to work independently to deadlines on long term activities, as well as respond quickly to shorter term needs. You will need to have strong verbal and written communication skills and will already be fully experienced with typical business software and confident with its use. Knowledge of the UK health system would be an advantage.
For more information about the AHSN and our work, seewww.wessexahsn.org.ukor follow us on @WessexAHSN.
Interview date 8thJune 2021
Person Specification
Qualifications
Essential
- Educated to degree level or able to demonstrate an equivalent level of knowledge skills and experience in a relevant related or project management discipline.
- Knowledge of the specialist work practices and/ or professional guidelines relevant to the WAHSN programme area.
- Knowledge and experience of the NHS and local health and social service functions or of commercial work within the healthcare sector.
Desirable
- Project Management training (e.g. PRINCE II)
- Project Management experience
- Professionally qualified or a relevant degree in a clinical/healthcare subject
Experience
Essential
- Programme or project support experience in an NHS or care service setting or in a commercial setting within the healthcare sector.
- Experience of integrated working.
- Change management/ quality improvement experience
- Experience of organising/ managing events
- Taking and writing-up technical notes of meetings.
Desirable
- Experience of working with Customer Relationship Management (CRM) software.
- Programme or project management experience, ideally in NHS, healthcare or care setting.
- Experience in previous roles of participating in part of the innovation development pathway.
Aptitudes and Skills
Essential
- Effective communication skills
- Ability to gather data, compile information and prepare reports
- Ability to organise resources and establish priorities
- Ability to develop, plan, and implement actions towards short and long range goals
- Ability to develop and maintain record keeping systems and procedures
- Ability to take and write-up accurate notes of meetings
- Ability to prepare documents and newsletters to a high standard of presentation and detail.
- Proficient IT skills, with the ability to quickly adapt to new technologies, including demonstrating first class knowledge of MS Office Suite
- Attention to detail
Desirable
- Strong presentation skills
- Well-developed influencing skills across hierarchies and disciplines
- Ability to maintain contributions to a database in line with nationally agreed standards.
- Skills in motivating
- Project management skills
Personal Qualities
Essential
- Strong Interpersonal Skills
- Collaborative working style, team player
- Self-motivated, proactive and innovative
- Ability to work with a high degree of autonomy to deliver project outcomes in a timely manner
- Ability to act and ensure delivery
- Effective communicator
- Responsive and flexible attitude and approach
- Adaptability/ flexibility to work in a changing environment
- High levels of resilience
Special Requirements
Essential
- Ability to travel to sites across Wessex (preferably with driving licence and car)
- Occasional flexibility in hours worked e.g. (may be occasional evening meetings)
- Ability to work in a busy, open plan office
Desirable
- Able and willing to work at times from home during office hours, as part of the organisation's flexible working strategy
Values
Essential
- Quality People Together
- Innovative
- Inclusive
- Collaborative
- Achieving
- Trustworthy
- Patients First
- Always Improving
- Working Together
Person Specification
Qualifications
Essential
- Educated to degree level or able to demonstrate an equivalent level of knowledge skills and experience in a relevant related or project management discipline.
- Knowledge of the specialist work practices and/ or professional guidelines relevant to the WAHSN programme area.
- Knowledge and experience of the NHS and local health and social service functions or of commercial work within the healthcare sector.
Desirable
- Project Management training (e.g. PRINCE II)
- Project Management experience
- Professionally qualified or a relevant degree in a clinical/healthcare subject
Experience
Essential
- Programme or project support experience in an NHS or care service setting or in a commercial setting within the healthcare sector.
- Experience of integrated working.
- Change management/ quality improvement experience
- Experience of organising/ managing events
- Taking and writing-up technical notes of meetings.
Desirable
- Experience of working with Customer Relationship Management (CRM) software.
- Programme or project management experience, ideally in NHS, healthcare or care setting.
- Experience in previous roles of participating in part of the innovation development pathway.
Aptitudes and Skills
Essential
- Effective communication skills
- Ability to gather data, compile information and prepare reports
- Ability to organise resources and establish priorities
- Ability to develop, plan, and implement actions towards short and long range goals
- Ability to develop and maintain record keeping systems and procedures
- Ability to take and write-up accurate notes of meetings
- Ability to prepare documents and newsletters to a high standard of presentation and detail.
- Proficient IT skills, with the ability to quickly adapt to new technologies, including demonstrating first class knowledge of MS Office Suite
- Attention to detail
Desirable
- Strong presentation skills
- Well-developed influencing skills across hierarchies and disciplines
- Ability to maintain contributions to a database in line with nationally agreed standards.
- Skills in motivating
- Project management skills
Personal Qualities
Essential
- Strong Interpersonal Skills
- Collaborative working style, team player
- Self-motivated, proactive and innovative
- Ability to work with a high degree of autonomy to deliver project outcomes in a timely manner
- Ability to act and ensure delivery
- Effective communicator
- Responsive and flexible attitude and approach
- Adaptability/ flexibility to work in a changing environment
- High levels of resilience
Special Requirements
Essential
- Ability to travel to sites across Wessex (preferably with driving licence and car)
- Occasional flexibility in hours worked e.g. (may be occasional evening meetings)
- Ability to work in a busy, open plan office
Desirable
- Able and willing to work at times from home during office hours, as part of the organisation's flexible working strategy
Values
Essential
- Quality People Together
- Innovative
- Inclusive
- Collaborative
- Achieving
- Trustworthy
- Patients First
- Always Improving
- Working Together
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
