Job summary
An exciting opportunity has arisen for an enthusiastic individual to undertake the role of Administrative Assistant to join our existing admin team who are crucial in the EHCP (education health care plan) process for children and young people who have SEND needs age 0-25 years.
You will be required to have good written and verbal communication skills as the role entails liaising with staff, clients and other agencies at all levels.
The role requires you to be a great team worker and a confident user of various computer systems.
The role is busy and can be complex at times, but full training will be provided.
The post holder will be based at Ashfield Health and Wellbeing Centre, but flexibility to work from home or other bases can be negotiated following completion of training.
Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.
You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies.
Main duties of the job
- As part of the Admin & Clerical team the post holder will process EHCPs as part of our SEND activity.
- Support an effective Single Point of Access (SPA) Service for the community services, with a variety of admin duties as required.
About us
#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.
We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.
The health and wellbeing of colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.
The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment.
Job description
Job responsibilities
- As part of the Admin & Clerical team the post holder will process EHCPs as part of our SEND activity.
- Support an effective Single Point of Access (SPA) Service for the community services, with a variety of admin duties as required.Please see attached Job Description and Person Specification.
Please note that this post does not meet the pay level required for a Skilled worker visa.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Job description
Job responsibilities
- As part of the Admin & Clerical team the post holder will process EHCPs as part of our SEND activity.
- Support an effective Single Point of Access (SPA) Service for the community services, with a variety of admin duties as required.Please see attached Job Description and Person Specification.
Please note that this post does not meet the pay level required for a Skilled worker visa.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Person Specification
Qualifications
Essential
- GCSE C/4 in English/Maths or equivalent
- NVQ Level 2 in Business Admin or equivalent
Experience
Essential
- Experience of office/admin procedures
- Experience of working in a customer care setting
- Ability to type and input data accurately
- Ability to cope in a busy environment
- Experience of team working
- Able to prioritise workload and be flexible in response to service needs
- Able to work on own initiative
Knowledge
Essential
- Knowledge or office/admin procedures
- Knowledge of various IT systems including Microsoft programmes, SystmOne,
- Knowledge of information governance/confidentiality
Skills
Essential
- Good interpersonal, communication and listening skills
- Reliable, conscientious, motivated and enthusiastic
- Have patience, tact, sensitive and non-judgmental
Values and Behaviours
Essential
- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Person Specification
Qualifications
Essential
- GCSE C/4 in English/Maths or equivalent
- NVQ Level 2 in Business Admin or equivalent
Experience
Essential
- Experience of office/admin procedures
- Experience of working in a customer care setting
- Ability to type and input data accurately
- Ability to cope in a busy environment
- Experience of team working
- Able to prioritise workload and be flexible in response to service needs
- Able to work on own initiative
Knowledge
Essential
- Knowledge or office/admin procedures
- Knowledge of various IT systems including Microsoft programmes, SystmOne,
- Knowledge of information governance/confidentiality
Skills
Essential
- Good interpersonal, communication and listening skills
- Reliable, conscientious, motivated and enthusiastic
- Have patience, tact, sensitive and non-judgmental
Values and Behaviours
Essential
- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
