Job summary
The Older People Care Unit have an exciting opportunity for a Personal Secretary to join our team.
The role is for a 6 month fixed term position.
The successful candidate will be a experienced professional secretary who has a flexible approach and the ability to prioritise and work on their own initiative
Main duties of the job
To undertake office duties including diary management and message management, facilitating meetings/investigations/disciplinaries.
To role requires accurate minute taking and timely completion and submission of minutes.
Managing diaries updating and maintaining diary schedules, ensuring that conflicting and amended appointments are actioned appropriately.
About us
#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.
We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.
The health and wellbeing of colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.
The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment
Job description
Job responsibilities
Working for the MHSOP Senior Management Team at Highbury Hospital with the expectation to provide cross cover when required.
Diary management, compiling agenda, minute taking and the production of accurate minutes
Please note that this post does not meet the pay level required for a Skilled worker visa.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.
You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies.
Job description
Job responsibilities
Working for the MHSOP Senior Management Team at Highbury Hospital with the expectation to provide cross cover when required.
Diary management, compiling agenda, minute taking and the production of accurate minutes
Please note that this post does not meet the pay level required for a Skilled worker visa.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.
You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies.
Person Specification
Qualifications
Essential
- Business & Admin Level 3 or proven practical experience
- Typing/word processing qualification RSA/OCR III or equivalent level of experience
Desirable
- ECDL
- Medical Terminology Audio typing
Training
Essential
Experience
Essential
- Diary management
- minute taking
- experience customer face
- working in office environment
- ability to work as team member
Desirable
- Experience or working in NHS
- Knowledge of patient information systems
Knowledge
Essential
- Computer literacy including work, excel, outlook.
- Maintain electronic records
Skills
Essential
- Excellent communication, admin skills, telephone manner, interpersonal skills
Person Specification
Qualifications
Essential
- Business & Admin Level 3 or proven practical experience
- Typing/word processing qualification RSA/OCR III or equivalent level of experience
Desirable
- ECDL
- Medical Terminology Audio typing
Training
Essential
Experience
Essential
- Diary management
- minute taking
- experience customer face
- working in office environment
- ability to work as team member
Desirable
- Experience or working in NHS
- Knowledge of patient information systems
Knowledge
Essential
- Computer literacy including work, excel, outlook.
- Maintain electronic records
Skills
Essential
- Excellent communication, admin skills, telephone manner, interpersonal skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
