Nottinghamshire Healthcare NHS Foundation Trust

Clinical Secretary

The closing date is 16 June 2025

Job summary

An exciting opportunity has arisen for a Clinical Secretary position within Older People Care Unit. The position is based within Bassetlaw Community Mental Health Team.

This post is for an experience professional secretary who has a flexible approach to work and also has the ability to prioritise and work on their own initiative.

Main duties of the job

The main duties will be to provide an efficient and comprehensive reception, secretarial and administrative support to the medical and clinical team within Bassetlaw Community which include the Community Mental Health Team, Memory Assessment Service, Intensive Home Treatment Team and Dementia Outreach between the core hours of 8am to 5pm.

Please note that this post does not meet the pay level required for a Skilled worker visa. Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa. Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa

About us

#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.

We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.

The health and wellbeing of colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.

The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment.

Details

Date posted

02 June 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,625 to £25,674 a year per annum (pro rata for part time)

Contract

Permanent

Working pattern

Full-time

Reference number

186-683-25-CS

Job locations

Bassetlaw CMHT

Queens Building

Worksop

S80 2BZ


Job description

Job responsibilities

Along with providing an efficient and comprehensive secretarial support, the postholder would proficient in:-

Producing high quality reports with agreed deadlines

Diary management, message taking.

Facilitating meeting/investigations/disciplinaries when required.

There will be an expectation to work flexibly to ensure office cover.

Ensure patient referrals are processed timely.

Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.

You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies.

Job description

Job responsibilities

Along with providing an efficient and comprehensive secretarial support, the postholder would proficient in:-

Producing high quality reports with agreed deadlines

Diary management, message taking.

Facilitating meeting/investigations/disciplinaries when required.

There will be an expectation to work flexibly to ensure office cover.

Ensure patient referrals are processed timely.

Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.

You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies.

Person Specification

Physical Rrquirements

Essential

  • Requirement for sitting in restricted position for period of time

Qualifications

Essential

  • Typing Qualification RSA/OCR or equivalent level of experience
  • NVQ Business Admin Level 3

Desirable

  • ECDL
  • Medical Terminology/Audio Typing

Training

Essential

  • MS packages/minute taking

Experience

Essential

  • Diary management, previous experience

Desirable

  • Experience of working within NHS
  • Knowledge of patient information systems

Skills

Essential

  • Interpersonal skills, admin skills, telephone manner, numeracy and literacy
Person Specification

Physical Rrquirements

Essential

  • Requirement for sitting in restricted position for period of time

Qualifications

Essential

  • Typing Qualification RSA/OCR or equivalent level of experience
  • NVQ Business Admin Level 3

Desirable

  • ECDL
  • Medical Terminology/Audio Typing

Training

Essential

  • MS packages/minute taking

Experience

Essential

  • Diary management, previous experience

Desirable

  • Experience of working within NHS
  • Knowledge of patient information systems

Skills

Essential

  • Interpersonal skills, admin skills, telephone manner, numeracy and literacy

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Nottinghamshire Healthcare NHS Foundation Trust

Address

Bassetlaw CMHT

Queens Building

Worksop

S80 2BZ


Employer's website

https://www.nottinghamshirehealthcare.nhs.uk/ (Opens in a new tab)


Employer details

Employer name

Nottinghamshire Healthcare NHS Foundation Trust

Address

Bassetlaw CMHT

Queens Building

Worksop

S80 2BZ


Employer's website

https://www.nottinghamshirehealthcare.nhs.uk/ (Opens in a new tab)


Employer contact details

For questions about the job, contact:

Admin Lead

Louisa Naylor

Louisa.Naylor@nottshc.nhs.uk

01909498361

Details

Date posted

02 June 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,625 to £25,674 a year per annum (pro rata for part time)

Contract

Permanent

Working pattern

Full-time

Reference number

186-683-25-CS

Job locations

Bassetlaw CMHT

Queens Building

Worksop

S80 2BZ


Supporting documents

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