Job summary
Planning & Partnerships are looking for a Band 8a Programme Manager to join the team on a secondment / fixed term contract until end of March 2026. The funding for this role will cease by 31 March 2026 & the contract will not be extended beyond this date.
The post holder will join the PMO office at Nottinghamshire Healthcare Trust providing comprehensive project & programme management advice, guidance, information & support to the Integrated Improvement Plan (IIP) Programme & Project leads as well as the Executive SROs & Programme Directors.
The post holder will take on the role of Programme Manager within the IIP Programmes as required & will prepare & present project & programme related reports & documentation on a range of issues relevant to the Trust as a whole, including the facilitation of task & finish groups, project boards, delivery groups & workshops where necessary.
The post holder will be expected to demonstrate the value of effective project management techniques to all leads across the programme, normalising this approach towards service improvement through the introduction and maintenance of necessary project management disciplines and practices.
The post holder will work closely with key stakeholders across the Trust & wider ICS to cultivate positive business relations across organisational boundaries in order to maximise influence & support, underpinned by credibility, trust & respect.
Main duties of the job
The PMO sits within the Trust's Planning & Partnerships Team. It is a small team currently focused on the Trust's Integrated Improvement Plan development and deployment and our strategic partnerships and works closely with relevant SROs and colleagues in Care Groups and corporate directorates across the Trust, and with PMO leads in the wider system.
The post holder will work closely with specific IIP Programmes as directed by the Head of PMO and will be expected to work flexibly with travel to various locations as determined by the business needs.
Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.
You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies.
About us
#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.
We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.
The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.
The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment
Job description
Job responsibilities
Project and Programme Delivery
- Provide dedicated Programme Management support to the IIP Programmes as directed by the Head of PMO.
- Undertake regular project and programme plan assessments with the relevant Project and Programme leads.
- Provide accurate, timely and appropriate monitoring reports, briefings and presentations, including escalation as required, to a range of audiences both internally and externally as required.
- Support the PMO to embed the agreed common set of programme and project management tools, methodology and documentation to help streamline programme management practice across the Trust.
- Ensure that all projects have properly completed project plans with clear timescales and milestones in place, that risks have been identified and mitigated, interdependencies are identified and managed and project benefits are described and tracked.
- Critically review projects and provide expertise in project and programme management to ensure projects are designed appropriately to deliver the intended benefits, aligned to organisational goals.
- Analyse highly complex facts or situations which require analysis, interpretation, comparison of a range of options and recommendations where there are conflicting views on the project and there is a need to make decisions on complex issues.
Business Relationships
- Be an influential member of the PMO.
- Develop and maintain communications with project and programme leads and other stakeholders including Executive SROs, building effective and collaborative relationships in order to support implementation and delivery of the IIP.
- Cultivate excellent links working across Care Groups and organisational boundaries to take a whole system approach, striking the right balance between challenge and support.
- Present complex, sensitive or contentious information to large groups and persuade programme boards and staff of the importance of complex projects and programmes.
- Build dependency management into the programme governance cycle and undertake analysis to identify interdependencies, pinch points and areas for collaborative working.
- Ensure that confidentiality is maintained at all time and that data belonging to the Trust is protected.
Management of Resources
- Ensure programme resource achieves maximum beneficial effect by developing an agreed work plan for the IIP Programmes so that resource and skills can be allocated according to the greatest need / benefit.
- Develop the skills and competence of staff and colleagues to meet current and future demands and support their personal development.
- Act as a champion to nurture new talent including responsibility for designing and delivering suitable training, coaching and mentoring colleagues in project and programme delivery and facilitation of workshops across the Trust and with partners in the ICS where applicable.
- Line management of resources within the Trust PMO as required.
Other Responsibilities
- Deputise for the Head of PMO at internal and external meetings as required.
- Demonstrate continuing professional development through development of knowledge, skills and keeping up to date with professional practice
Job description
Job responsibilities
Project and Programme Delivery
- Provide dedicated Programme Management support to the IIP Programmes as directed by the Head of PMO.
- Undertake regular project and programme plan assessments with the relevant Project and Programme leads.
- Provide accurate, timely and appropriate monitoring reports, briefings and presentations, including escalation as required, to a range of audiences both internally and externally as required.
- Support the PMO to embed the agreed common set of programme and project management tools, methodology and documentation to help streamline programme management practice across the Trust.
- Ensure that all projects have properly completed project plans with clear timescales and milestones in place, that risks have been identified and mitigated, interdependencies are identified and managed and project benefits are described and tracked.
- Critically review projects and provide expertise in project and programme management to ensure projects are designed appropriately to deliver the intended benefits, aligned to organisational goals.
- Analyse highly complex facts or situations which require analysis, interpretation, comparison of a range of options and recommendations where there are conflicting views on the project and there is a need to make decisions on complex issues.
Business Relationships
- Be an influential member of the PMO.
- Develop and maintain communications with project and programme leads and other stakeholders including Executive SROs, building effective and collaborative relationships in order to support implementation and delivery of the IIP.
- Cultivate excellent links working across Care Groups and organisational boundaries to take a whole system approach, striking the right balance between challenge and support.
- Present complex, sensitive or contentious information to large groups and persuade programme boards and staff of the importance of complex projects and programmes.
- Build dependency management into the programme governance cycle and undertake analysis to identify interdependencies, pinch points and areas for collaborative working.
- Ensure that confidentiality is maintained at all time and that data belonging to the Trust is protected.
Management of Resources
- Ensure programme resource achieves maximum beneficial effect by developing an agreed work plan for the IIP Programmes so that resource and skills can be allocated according to the greatest need / benefit.
- Develop the skills and competence of staff and colleagues to meet current and future demands and support their personal development.
- Act as a champion to nurture new talent including responsibility for designing and delivering suitable training, coaching and mentoring colleagues in project and programme delivery and facilitation of workshops across the Trust and with partners in the ICS where applicable.
- Line management of resources within the Trust PMO as required.
Other Responsibilities
- Deputise for the Head of PMO at internal and external meetings as required.
- Demonstrate continuing professional development through development of knowledge, skills and keeping up to date with professional practice
Person Specification
Qualifications
Essential
- Masters or equivalent level qualification and/or experience.
- Qualification in Managing Successful Programmes or similar.
Desirable
- Qualification in Managing Successful Programmes or similar
- Project management qualifications (e.g. PRINCE 2 or similar)
Training
Essential
- Training in Programme Management
- Computer literacy and able to use relevant IT systems.
Physical Requirements
Essential
- Able to sit or stand for substantial periods of the day, with regular moving between meeting rooms and travel to locations other than the office base
Experience
Essential
- Significant experience in a key programme management role within a large organisation.
- Delivering objectives to timescales within a complex and challenging environment.
- Experience of working autonomously and using initiative to drive improvements
- Track record of developing effective working relationships with Board Directors, operational managers and partners.
- Achieving results through working with others who are not under direct management control.
- Using and triangulating a range of data sources e.g. benchmarking to drive opportunities for future improvements.
- Analysing and reporting on current performance and identifying areas for concern.
Desirable
- Experience of programme management in the NHS
- Experience of leading strategic change programmes.
- Developing and coaching others to improve capacity and capability in programme management.
- Experience of strategic planning at an organisational and system level.
- Establishing new systems and processes.
Knowledge
Essential
- An applied knowledge of programme management tools, techniques and governance, including risk management.
- A good understanding of the context and challenges facing the NHS.
- A sound understanding of change management models and service transformation.
- Specialist knowledge across a range of procedures, underpinned by theory knowledge of specific area, plus further project and programme management knowledge to post graduate diploma level or equivalent experience or training.
Desirable
- An understanding of the challenges and opportunities facing community and mental health providers.
Skills
Essential
- Highly developed programme and project management skills with a demonstrable track record in the delivery of successful change programmes and the coordination and prioritisation of different workstreams.
- Excellent communication skills including oral and written, able to communicate at all levels internally and with external partners and able to facilitate constructive dialogue.
- Excellent communication skills including oral and written, able to communicate at all levels internally and with external partners and able to facilitate constructive dialogue.
- Able to strike a balance between challenge and support and skilled at constructively challenging colleagues where areas are not delivering against key milestones.
- Resilient in dealing with challenging and sensitive situations and managing conflict.
- Highly analytical and numerate, able to interpret, triangulate, summarise and present a range of different sources of complex information and data.
- Strong planning and organisational skills with the ability to work at both the strategic level and with operational teams on the detail to support delivery of plans.
- Flexible attitude and approach to working in a changing environment.
- Proficiency in IT skills and ability to use relevant software packages.
Desirable
Contractual Requirements
Essential
- Ability to travel to all Trust sites and occasionally wider.
Values
Essential
- All colleagues are expected to demonstrate at interview that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values, Trust Honest Respect Compassion Teamwork
- oAll colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Person Specification
Qualifications
Essential
- Masters or equivalent level qualification and/or experience.
- Qualification in Managing Successful Programmes or similar.
Desirable
- Qualification in Managing Successful Programmes or similar
- Project management qualifications (e.g. PRINCE 2 or similar)
Training
Essential
- Training in Programme Management
- Computer literacy and able to use relevant IT systems.
Physical Requirements
Essential
- Able to sit or stand for substantial periods of the day, with regular moving between meeting rooms and travel to locations other than the office base
Experience
Essential
- Significant experience in a key programme management role within a large organisation.
- Delivering objectives to timescales within a complex and challenging environment.
- Experience of working autonomously and using initiative to drive improvements
- Track record of developing effective working relationships with Board Directors, operational managers and partners.
- Achieving results through working with others who are not under direct management control.
- Using and triangulating a range of data sources e.g. benchmarking to drive opportunities for future improvements.
- Analysing and reporting on current performance and identifying areas for concern.
Desirable
- Experience of programme management in the NHS
- Experience of leading strategic change programmes.
- Developing and coaching others to improve capacity and capability in programme management.
- Experience of strategic planning at an organisational and system level.
- Establishing new systems and processes.
Knowledge
Essential
- An applied knowledge of programme management tools, techniques and governance, including risk management.
- A good understanding of the context and challenges facing the NHS.
- A sound understanding of change management models and service transformation.
- Specialist knowledge across a range of procedures, underpinned by theory knowledge of specific area, plus further project and programme management knowledge to post graduate diploma level or equivalent experience or training.
Desirable
- An understanding of the challenges and opportunities facing community and mental health providers.
Skills
Essential
- Highly developed programme and project management skills with a demonstrable track record in the delivery of successful change programmes and the coordination and prioritisation of different workstreams.
- Excellent communication skills including oral and written, able to communicate at all levels internally and with external partners and able to facilitate constructive dialogue.
- Excellent communication skills including oral and written, able to communicate at all levels internally and with external partners and able to facilitate constructive dialogue.
- Able to strike a balance between challenge and support and skilled at constructively challenging colleagues where areas are not delivering against key milestones.
- Resilient in dealing with challenging and sensitive situations and managing conflict.
- Highly analytical and numerate, able to interpret, triangulate, summarise and present a range of different sources of complex information and data.
- Strong planning and organisational skills with the ability to work at both the strategic level and with operational teams on the detail to support delivery of plans.
- Flexible attitude and approach to working in a changing environment.
- Proficiency in IT skills and ability to use relevant software packages.
Desirable
Contractual Requirements
Essential
- Ability to travel to all Trust sites and occasionally wider.
Values
Essential
- All colleagues are expected to demonstrate at interview that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values, Trust Honest Respect Compassion Teamwork
- oAll colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
