Job summary
We are looking to recruit enthusiastic, organised, self-motivated individuals with excellent interpersonal and communication skills to fulfil this secretarial role within the Clinical and Forensic Psychology Service at Rampton Hospital.
One full-time post (37.5 hours), Mon - Fri
One part-time post (15 hours) - 2 days per week, days to be discussed at interview
Please note that this post does not meet the paylevel required for a Skilled worker visa.Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Main duties of the job
You must demonstrate and have knowledge of a full range of secretarial procedures acquired through relevant NVQ Level 3 or proven practical experience. You should have a good level of education (2 GCSE's (9-4) or A-C and word processing/typing RSA III or equivalent. You will be responsible for a wide variety of administration duties, including digital typing of case notes/reports/correspondence, minuting and the production of minutes whilst maintaining strict confidentiality. You will also be responsible for diary management, processing of post, answering telephone queries and management of files. You will be required to assist with the organisation and preparation of training events and the collation and management of research data. You will be expected to be flexible in providing a comprehensive administration and secretarial support across the whole service, under the direction of the PA/Admin Lead.
Those candidates who do not meet all the essential criteria will not be considered.
About us
Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire. Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including prisons.
As one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire. We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We are committed to flexible and agile working, including the opportunity to join our bank.
Your health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing Team.
We offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network. Health and Wellbeing Champions Network and Menopause Champions. We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the Trust.
If you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you!
#TeamNottsHC
Job description
Job responsibilities
You must demonstrate and have knowledge of a full range of secretarial procedures acquired through relevant NVQ Level 3 or proven practical experience. You should have a good level of education (2 GCSE's (9-4) or A-C and word processing/typing RSA III or equivalent. You will be responsible for a wide variety of administration duties, including digital typing of case notes/reports/correspondence, minuting and the production of minutes whilst maintaining strict confidentiality. You will also be responsible for diary management, processing of post, answering telephone queries and management of files. You will be required to assist with the organisation and preparation of training events and the collation and management of research data. You will be expected to be flexible in providing a comprehensive administration and secretarial support across the whole service, under the direction of the PA/Admin Lead.
Those candidates who do not meet all the essential criteria will not be considered.
- Provide a high secretarial service to the Clinical and Forensic Psychology Service and to individual teams
- Liaise with staff at all levels internal and external to the Hospital
- Use Trust systems for ordering, logging of information and data
- Be responsible for all aspects associated with required meetings
- Be flexible in approach to cover across the Service when required
- Maintain strict confidentiality at all times
- Maintain electronic diaries as required
- GCSE 9-4, A-C or equivalent including English Language
- RSA Typing/Word Processing Stage III or equivalent in administration
- Good Numeracy and Literacy Skills
- Previous experience of working in and as part of a team in a busy office environment
- Excellent administrative/organisation skills
- Excellent IT knowledge and skills, with comprehensive knowledge of Microsoft Office software to produce graphics, tables and presentation / publishing packages
- Audio typing skills, including excellent attention to detail
- Ability to prioritise and re-prioritise workload on a frequent basis in order to meet deadlines.
- Able to work with minimal supervision
Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.
You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies.
Job description
Job responsibilities
You must demonstrate and have knowledge of a full range of secretarial procedures acquired through relevant NVQ Level 3 or proven practical experience. You should have a good level of education (2 GCSE's (9-4) or A-C and word processing/typing RSA III or equivalent. You will be responsible for a wide variety of administration duties, including digital typing of case notes/reports/correspondence, minuting and the production of minutes whilst maintaining strict confidentiality. You will also be responsible for diary management, processing of post, answering telephone queries and management of files. You will be required to assist with the organisation and preparation of training events and the collation and management of research data. You will be expected to be flexible in providing a comprehensive administration and secretarial support across the whole service, under the direction of the PA/Admin Lead.
Those candidates who do not meet all the essential criteria will not be considered.
- Provide a high secretarial service to the Clinical and Forensic Psychology Service and to individual teams
- Liaise with staff at all levels internal and external to the Hospital
- Use Trust systems for ordering, logging of information and data
- Be responsible for all aspects associated with required meetings
- Be flexible in approach to cover across the Service when required
- Maintain strict confidentiality at all times
- Maintain electronic diaries as required
- GCSE 9-4, A-C or equivalent including English Language
- RSA Typing/Word Processing Stage III or equivalent in administration
- Good Numeracy and Literacy Skills
- Previous experience of working in and as part of a team in a busy office environment
- Excellent administrative/organisation skills
- Excellent IT knowledge and skills, with comprehensive knowledge of Microsoft Office software to produce graphics, tables and presentation / publishing packages
- Audio typing skills, including excellent attention to detail
- Ability to prioritise and re-prioritise workload on a frequent basis in order to meet deadlines.
- Able to work with minimal supervision
Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.
You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies.
Person Specification
Qualifications
Essential
- RSA Typing/Word Processing Stage III or equivalent
- 2 GCSE / O Levels or equivalent including English Language (Grade C or above)
Desirable
- Shorthand/Minute Taking Training
- ECDL
Training
Essential
- Good Numeracy and Literacy Skills
Experience
Essential
- Previous experience of working in and as part of a team in a busy office environment
- Excellent administrative/organisation skills
Desirable
- NHS/Public Sector experience
Skills & Knowledge
Essential
- Excellent IT knowledge and skills, with comprehensive knowledge of Microsoft Office software to produce graphics, tables and presentation / publishing packages
- Audio typing skills, including excellent attention to detail
- Ability to prioritise and re-prioritise workload on a frequent basis in order to meet deadlines.
- Able to work with minimal supervision
- Ability to work positively in a team
- Excellent verbal and written communication skills.
- Flexible to cover and meet demands across the service
- Strict confidentiality
Desirable
- Shorthand/minute taking skills
Values and Behaviours
Essential
- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Contractual Process
Essential
- To undertake mandatory training
Person Specification
Qualifications
Essential
- RSA Typing/Word Processing Stage III or equivalent
- 2 GCSE / O Levels or equivalent including English Language (Grade C or above)
Desirable
- Shorthand/Minute Taking Training
- ECDL
Training
Essential
- Good Numeracy and Literacy Skills
Experience
Essential
- Previous experience of working in and as part of a team in a busy office environment
- Excellent administrative/organisation skills
Desirable
- NHS/Public Sector experience
Skills & Knowledge
Essential
- Excellent IT knowledge and skills, with comprehensive knowledge of Microsoft Office software to produce graphics, tables and presentation / publishing packages
- Audio typing skills, including excellent attention to detail
- Ability to prioritise and re-prioritise workload on a frequent basis in order to meet deadlines.
- Able to work with minimal supervision
- Ability to work positively in a team
- Excellent verbal and written communication skills.
- Flexible to cover and meet demands across the service
- Strict confidentiality
Desirable
- Shorthand/minute taking skills
Values and Behaviours
Essential
- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Contractual Process
Essential
- To undertake mandatory training
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
