Job summary
To deliver in the following areas:
- Creation of requisitions into purchase orders.
- Ensuring goods and services are purchased in accordance with the Trusts Standard Financial Instructions and Procurement Operating Procedures.
- Providing support, advice and guidance to deliver best value to the Trust.
- Communicating with suppliers and customers to ensure goods and services meet agreed lead times and are of satisfactory quality.
- Identifying and maintaining the Procurement catalogue items.
- Supporting the Category teams.
- Administrative support for the Procurement Ordering System(s).
Face to face interviews will be arranged and dates/times sent to the applicants who are short-listed.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.
You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies
Main duties of the job
- Processing of requisitions into purchase orders.
- Purchasing in accordance with Procurement Operating Procedures.
- Ensuring value for money is achieved through assessment of whole life costs.
- Recommending appropriate sources of supply / savings opportunities via the uptake of national, regional and local contracts.
- Managing suppliers' performance, including delivery on time, errors, returns and invoice problems.
- Supporting the Procurement Helpdesk in resolving issues and queries
- Providing Procurement Systems Support as necessary
- Supporting Procurement Systems Training
About us
#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.
We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.
The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.
The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment
Job description
Job responsibilities
The Procurement Officer will work within the wider Procurement team to:
Process requisitions into purchase orders within the 48 hour agreed SLA.Ensure catalogue items are maintained at the correct specification and price.
Communicate with suppliers.
Communicate with customers across their respective Trusts
Provide guidance and expertise on Trust non-pay spend.
Provide information to support quotations and tendering exercises, when required.
Provide a quality Procurement service to the Customers, Directorates and Divisions within all Trusts that the Procurement Team delivers a service to.
Support with Procurement Systems administrative tasks and training
Job description
Job responsibilities
The Procurement Officer will work within the wider Procurement team to:
Process requisitions into purchase orders within the 48 hour agreed SLA.Ensure catalogue items are maintained at the correct specification and price.
Communicate with suppliers.
Communicate with customers across their respective Trusts
Provide guidance and expertise on Trust non-pay spend.
Provide information to support quotations and tendering exercises, when required.
Provide a quality Procurement service to the Customers, Directorates and Divisions within all Trusts that the Procurement Team delivers a service to.
Support with Procurement Systems administrative tasks and training
Person Specification
Qualifications
Essential
- Good level of education, comprising of GCSE's or equivalent, including Mathematics and Englis.
- Attained / actively studying or willingness to study for Chartered Institute of Purchasing & Supply (Level 3)
Desirable
- CIPS Level 3 in Purchasing & Supply
Training
Essential
- Prepared to undertake / can demonstrate any necessary training, commensurate with the requirements of the post, including: Communication, presentation and negotiation skills
Desirable
Experience
Essential
- Experience of achieving results within a team of professionals
- Experience of assisting with progressing project work to a conclusion
- Ability to work in a team environment
- Ability to work under pressure and meet deadlines
- Good communication and interpersonal skills
- Evidence of continuous professional development
- Experience of managing and prioritising own workload with line management support when necessary
Desirable
- Public Sector Procurement experience
- Experience of working in a purchasing environment
Knowledge
Essential
- Good customer service knowledge
- Knowledge and understanding working procedures
- Ability to use own inititive
Skills
Essential
- Ability to work well in a team environment with others and support the allocation and prioritisation of work
- Good keyboard skills and fully conversant with Microsoft Office packages, including Word and Excel
Values and Behaviours
Essential
- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Contractual Requirements
Essential
- Ability to travel across Trust sites and to suppliers
Person Specification
Qualifications
Essential
- Good level of education, comprising of GCSE's or equivalent, including Mathematics and Englis.
- Attained / actively studying or willingness to study for Chartered Institute of Purchasing & Supply (Level 3)
Desirable
- CIPS Level 3 in Purchasing & Supply
Training
Essential
- Prepared to undertake / can demonstrate any necessary training, commensurate with the requirements of the post, including: Communication, presentation and negotiation skills
Desirable
Experience
Essential
- Experience of achieving results within a team of professionals
- Experience of assisting with progressing project work to a conclusion
- Ability to work in a team environment
- Ability to work under pressure and meet deadlines
- Good communication and interpersonal skills
- Evidence of continuous professional development
- Experience of managing and prioritising own workload with line management support when necessary
Desirable
- Public Sector Procurement experience
- Experience of working in a purchasing environment
Knowledge
Essential
- Good customer service knowledge
- Knowledge and understanding working procedures
- Ability to use own inititive
Skills
Essential
- Ability to work well in a team environment with others and support the allocation and prioritisation of work
- Good keyboard skills and fully conversant with Microsoft Office packages, including Word and Excel
Values and Behaviours
Essential
- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Contractual Requirements
Essential
- Ability to travel across Trust sites and to suppliers
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
