Job summary
Hosted by Nottinghamshire Healthcare NHS Foundation Trust, the post forms part of the national Skills Development Network team. An administrative role responsible for supporting the SDN team in implementing the East Midlands SDN Programme and Midlands Digital Programme in conjunction with the East Midlands SDN Steering Group and Midlands Digital Board.
This post is home based with the occasional requirement for travel within the Midlands.
Main duties of the job
To assist with the administration of a wide range of development offers, working closely with the Skills Development Network team and finance, procurement and digital health colleagues to ensure that all programme activity is implemented to maximum effect. The post holder will be expected to assist with the smooth development and running of all programme offers and events and will expected to assist with all administration.
About us
#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.
We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.
The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.
The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment
Job description
Job responsibilities
Assist with the admin in respect of all SDN programmes which will include booking venues, liaising with facilitators and delegates, preparing events for booking onto the website and requesting feedback
Deal with email and telephone calls and enquiries and direct them to the relevant team member if necessary
Arrange meetings, book venues, prepare agenda/attendance lists, take minutes and type up and distribute with agreed timescales
Be proficient in the use of IT systems including MS Office Excel, Outlook, Powerpoint and Excel
To work effectively both independently and as a team member
Responsible for own mandatory training requirements
Cover other admin duties within the team as necessary
Please note that this post does not meet the pay level required for a Skilled worker visa.Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Job description
Job responsibilities
Assist with the admin in respect of all SDN programmes which will include booking venues, liaising with facilitators and delegates, preparing events for booking onto the website and requesting feedback
Deal with email and telephone calls and enquiries and direct them to the relevant team member if necessary
Arrange meetings, book venues, prepare agenda/attendance lists, take minutes and type up and distribute with agreed timescales
Be proficient in the use of IT systems including MS Office Excel, Outlook, Powerpoint and Excel
To work effectively both independently and as a team member
Responsible for own mandatory training requirements
Cover other admin duties within the team as necessary
Please note that this post does not meet the pay level required for a Skilled worker visa.Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Person Specification
Qualifications
Essential
- Knowledge of a range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience
Experience
Essential
- Extensive knowledge of MS Office packages
- Previous experience of working in an office environment
- Ability to relate to a wide range of people
- Ability to use own initiative with agreed protocols
- Minute Taking
- Ability to work as a team member
Desirable
- Experience of working within the NHS
Physical Requirements
Essential
- Travel within the Midlands is expected occasionally
Skills
Essential
- Excellent planning and organisational skills
- Excellent oral and written communication skills
- Ability to work independently and use own initiative
- Ability to work as part of a team
- Ability to work flexibly and to tight deadlines
- Excellent IT and knowledge of Microsoft programmes to include excel, word, outlook and powerpoint
Contractual Requirements
Essential
- Available to work unsocial hours, on occasion, to attend SDN events and the ability to travel to various locations across the Midlands
- Requirement to complete mandatory training
Values and Behaviours
Essential
- All colleagues are expected to demonstrate at interview that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Person Specification
Qualifications
Essential
- Knowledge of a range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience
Experience
Essential
- Extensive knowledge of MS Office packages
- Previous experience of working in an office environment
- Ability to relate to a wide range of people
- Ability to use own initiative with agreed protocols
- Minute Taking
- Ability to work as a team member
Desirable
- Experience of working within the NHS
Physical Requirements
Essential
- Travel within the Midlands is expected occasionally
Skills
Essential
- Excellent planning and organisational skills
- Excellent oral and written communication skills
- Ability to work independently and use own initiative
- Ability to work as part of a team
- Ability to work flexibly and to tight deadlines
- Excellent IT and knowledge of Microsoft programmes to include excel, word, outlook and powerpoint
Contractual Requirements
Essential
- Available to work unsocial hours, on occasion, to attend SDN events and the ability to travel to various locations across the Midlands
- Requirement to complete mandatory training
Values and Behaviours
Essential
- All colleagues are expected to demonstrate at interview that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
