Job summary
An exciting opportunity has arisen for an enthusiastic individual to undertake the role of secretary to the medics and clinical leads in the Community Forensic Services.
As a member of the administration team, you will ensure a high-quality and efficient administration service is provided to staff and service users. You will be required to have good written and verbal communication skills, be proficient in Microsoft Office packages and have experience of working in a busy office environment. You will be encouraged to identify and implement new office systems where required.
Main duties of the job
The post holder will provide an effective and efficient administrative service for the Consultant Forensic Psychiatrists, the Clinical Leads and their teams for the Community Forensic and Liaison & Diversion Teams.
The secretary will work alongside other members of the administrative team for the Community Forensic Services including some reception cover as required and providing cover for the other medical secretary.
About us
#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.
We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.
The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.
The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment
Job description
Job responsibilities
Duties will include; providing a high quality secretarial support service to the medical team and clinical leads, being responsible for maintenance of referral database and minuting a bi-weekly referral meeting along with all relevant administrative tasks related to this meeting.
The successful candidate will be: Highly presentable with strong communication and people skills Knowledge of office management and basic administrative processes Positive can-do attitude Good organisational and multi-tasking abilities Self-motivated Confident with Microsoft Office and all associated packages (Outlook, PowerPoint, Excel)
Please note that this post does not meet the pay level required for a Skilled worker visa.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Job description
Job responsibilities
Duties will include; providing a high quality secretarial support service to the medical team and clinical leads, being responsible for maintenance of referral database and minuting a bi-weekly referral meeting along with all relevant administrative tasks related to this meeting.
The successful candidate will be: Highly presentable with strong communication and people skills Knowledge of office management and basic administrative processes Positive can-do attitude Good organisational and multi-tasking abilities Self-motivated Confident with Microsoft Office and all associated packages (Outlook, PowerPoint, Excel)
Please note that this post does not meet the pay level required for a Skilled worker visa.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Person Specification
Qualifications
Essential
- Typing/word processing qualification or equivalent to RSA/OCR III standard or equivalent level of experience
- Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience
Desirable
Physical requirements
Essential
- Requirement for sitting in a restricted position for a substantial proportion of the working time
- There is a frequent requirement to set up meeting/training rooms
Skills
Essential
- Excellent interpersonal/communication skills, including written and oral skills
- Administrative skills
- Excellent telephone manner
- Good numeracy and literacy skills
Experience
Essential
- Minute taking experience
- Scheduling/ Diary Management
- High Level Microsoft Office software
- Previous experience of working in an office environment
- Ability to work as an effective team member
- Working as part of a team
Desirable
- Relevant experience of working within the NHS
Contractual Requirements
Essential
- Ability to travel between venues
- Requirement to complete Mandatory Training
Training
Essential
- Microsoft Office, for example: Database, Excel, Word, Powerpoint etc
- Minute taking qualification or relevant experience
Values and Behaviours
Essential
- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
Person Specification
Qualifications
Essential
- Typing/word processing qualification or equivalent to RSA/OCR III standard or equivalent level of experience
- Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience
Desirable
Physical requirements
Essential
- Requirement for sitting in a restricted position for a substantial proportion of the working time
- There is a frequent requirement to set up meeting/training rooms
Skills
Essential
- Excellent interpersonal/communication skills, including written and oral skills
- Administrative skills
- Excellent telephone manner
- Good numeracy and literacy skills
Experience
Essential
- Minute taking experience
- Scheduling/ Diary Management
- High Level Microsoft Office software
- Previous experience of working in an office environment
- Ability to work as an effective team member
- Working as part of a team
Desirable
- Relevant experience of working within the NHS
Contractual Requirements
Essential
- Ability to travel between venues
- Requirement to complete Mandatory Training
Training
Essential
- Microsoft Office, for example: Database, Excel, Word, Powerpoint etc
- Minute taking qualification or relevant experience
Values and Behaviours
Essential
- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
