Job summary
An exciting opportunity has arisen for a Team Secretary to join our Admin Team working within CAMHS MHST based at Highbury Hospital.
MHST is an early intervention wellbeing service aimed at providing support for children young people and families around low-level emotional wellbeing needs, such as anxiety, low mood, managing emotions, and sleep.
We link in directly with Nottinghamshire CAMHS teams and provide 'in school' sessions to promote positive mental health.
This is a part time role of 30 hours based at Highbury Hospital, Bulwell, Nottingham.
Previous Applicants need not apply.
Main duties of the job
The main responsibility of the role is to provide administrative support to the team. Duties will include typing letters, room bookings, minute taking, taking calls, booking appointments using the Trust database system and holding electronic diaries. Ideally, you should be flexible to cover other responsibilities to meet the demands of the service.
The post involves speaking to service users, carers and other agencies. You will be expected to be a team player.
Applicants must possess a typing/word processing qualification to at least RSA III/OCR equivalent, educated to NVQ Level 3 or equivalent. You will work under the direct supervision of the Admin Team Leader and have the ability to prioritise own work within tight deadlines.
Excellent communication skills, both written and verbal, are essential for this post.
About us
Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire. Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including prisons.
As one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire. We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We are committed to flexible and agile working, including the opportunity to join our bank.
Your health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing Team.
We offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network. Health and Wellbeing Champions Network and Menopause Champions. We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the Trust.
If you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you!
#TeamNottsHC
Job description
Job responsibilities
The main duties/responsibilities of the role are:-
To provide a comprehensive, efficient and confidential, administrative and secretarial service to the multi-disciplinary team in the Mental Health Support Team.
To work in close co-operation with staff and other health professionals to ensure a quality service.
To be an active and supportive member of the MHST's administrative team.
(For full range of role responsibilities and duties please refer to the attached job description)
Please note that this post does not meet the pay level required for a Skilled worker visa.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likeilood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Job description
Job responsibilities
The main duties/responsibilities of the role are:-
To provide a comprehensive, efficient and confidential, administrative and secretarial service to the multi-disciplinary team in the Mental Health Support Team.
To work in close co-operation with staff and other health professionals to ensure a quality service.
To be an active and supportive member of the MHST's administrative team.
(For full range of role responsibilities and duties please refer to the attached job description)
Please note that this post does not meet the pay level required for a Skilled worker visa.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likeilood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Person Specification
Qualifications
Essential
- Typing / Word Processing Qualification to RSA / OCR III standard or equivalent experience
- Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience
Desirable
Experience
Essential
- Scheduling/ Diary Management
- Minute taking
- High Level Microsoft Office software
- Previous experience of working in an office environment
- Ability to work as an effective team member
- Experience of working in a customer-facing role
Desirable
- Relevant Experience of working within the NHS
Skills
Essential
- Excellent interpersonal/communication skills, including excellent written and oral skills
- Administrative skills
- Excellent Telephone manner
- Good numeracy and literacy skills
- Numerate
Contractual Requirements
Essential
- Ability to travel between venues
- Requirement to complete mandatory training
Training
Essential
- Microsoft Office i.e Database, Excel, Word, Powerpoint
- Minute taking
Knowledge
Essential
- Computer literacy including word, excel, outlook, database
- Maintain electronic records/information on a computer
Values & Behaviours
Essential
- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Person Specification
Qualifications
Essential
- Typing / Word Processing Qualification to RSA / OCR III standard or equivalent experience
- Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience
Desirable
Experience
Essential
- Scheduling/ Diary Management
- Minute taking
- High Level Microsoft Office software
- Previous experience of working in an office environment
- Ability to work as an effective team member
- Experience of working in a customer-facing role
Desirable
- Relevant Experience of working within the NHS
Skills
Essential
- Excellent interpersonal/communication skills, including excellent written and oral skills
- Administrative skills
- Excellent Telephone manner
- Good numeracy and literacy skills
- Numerate
Contractual Requirements
Essential
- Ability to travel between venues
- Requirement to complete mandatory training
Training
Essential
- Microsoft Office i.e Database, Excel, Word, Powerpoint
- Minute taking
Knowledge
Essential
- Computer literacy including word, excel, outlook, database
- Maintain electronic records/information on a computer
Values & Behaviours
Essential
- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
