Job summary
Are you looking for something a bit different, a new challenge, a varied role?
Wathwood is an award-winning mental health hospital and prides itself on providing the highest quality of care to our patients.
We have exciting opportunities here at Wathwood in our unique Medium Secure setting.
We are seeking to recruit a Band 3 Secretary to join our fantastic multi-disciplinary team within the main Hospital.
Interviews for this vacancy will be held on the 26th June 2024.
Wathwood Hospital is a purpose-built 78 bed adult male medium secure Hospital. Located in its own grounds and surrounded by open countryside and woods, it caters for those aged over 18 years who require assessment and treatment of mental health difficulties in a secure environment. Wathwood Hospital is part of Nottinghamshire Healthcare, which is one of the country's leading mental health and learning disability service providers, employing over 6000 staff to provide these services over more than 100 sites.
The four wards allow a gradual progression so patients can develop their life skills and become better prepared for life in a less restrictive environment.
Main duties of the job
We are looking for an enthusiastic, compassionate and highly motivated secretary to provide an efficient, comprehensive and confidential secretarial and administrative service to the operational manager, training manager, senior management and medical team at Wathwood Hospital within the Adult Mental Health Directorate.
Therefore, applicants will need to:
Have excellent interpersonal skills
The ability to work effectively as part of a team
We want to help our staff reach their full potential and are committed to providing the support, skills and development needed to success. This includes a supportive and strong health and well-being team.
You will be required to complete mandatory training to assist your professional development.
About us
Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire. Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including prisons.
As one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire. We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We are committed to flexible and agile working, including the opportunity to join our bank.
Your health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing Team.
We offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network. Health and Wellbeing Champions Network and Menopause Champions. We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the Trust.
If you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you!
#TeamNottsHC
Job description
Job responsibilities
To undertake administrative and secretarial work as required by the operational manager, training manager and wider management team.
Providing cover and support, working as a team, within the Wathwood Admin secretariat and to provide specific cover for the senior management and medical team.
To deal efficiently with all correspondence, monitoring telephone enquiries and providing information as appropriate.
Using Microsoft Excel produce reports, graphs and charts as requested.
To convene and attend regular meetings as required, producing agendas and accurate minutes, making all necessary arrangements, including the collation of papers and agenda item.
To service the monthly meetings which are relevant to the role.
To organise events .i.e. away days
To liaise and deal with all external agencies, clients and carers.
To undertake any other duties that would be a reasonable expectation of the role including booking conferences, training, travel and accommodation for staff.
Please note that this post does not meet the pay level required for a Skilled worker visa.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likeilood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Job description
Job responsibilities
To undertake administrative and secretarial work as required by the operational manager, training manager and wider management team.
Providing cover and support, working as a team, within the Wathwood Admin secretariat and to provide specific cover for the senior management and medical team.
To deal efficiently with all correspondence, monitoring telephone enquiries and providing information as appropriate.
Using Microsoft Excel produce reports, graphs and charts as requested.
To convene and attend regular meetings as required, producing agendas and accurate minutes, making all necessary arrangements, including the collation of papers and agenda item.
To service the monthly meetings which are relevant to the role.
To organise events .i.e. away days
To liaise and deal with all external agencies, clients and carers.
To undertake any other duties that would be a reasonable expectation of the role including booking conferences, training, travel and accommodation for staff.
Please note that this post does not meet the pay level required for a Skilled worker visa.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likeilood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Person Specification
Qualifications
Essential
- OCR text processing Level III or equivalent
- Educated to NVQ Level3 standard, or equivalent knowledge and experience
Desirable
- Powerpoint
- GCSE English or equivalent
Experience
Essential
- Work as part of a team and work without supervision
- Knowledge of confidentiality and the Data Protection Act
- Previous administration experience
- Previous work experience of Microsoft Office packages
- Work experience of producing graphs/charts/reports in Microsoft Excel
- Experience of working with computer databases
- Understanding of data protection and maintaining strict confidentiality
- Previous experience of working in a busy office environment to senior managementnt level
- Previous audio typing experience
- Previous knowledge of medical terminology
Desirable
- Worked within NHS or Socal Services
Knowledge and Skills
Essential
- Ability to prioritise workload
- Flexible approach to working practices
- Clear and effective communication skills
- Understanding of computer and paper filing systems
- Time management skills
- Ability to communicate with clients, carers, staff and visitors in an appropriate manner
- Flexibility
Person Specification
Qualifications
Essential
- OCR text processing Level III or equivalent
- Educated to NVQ Level3 standard, or equivalent knowledge and experience
Desirable
- Powerpoint
- GCSE English or equivalent
Experience
Essential
- Work as part of a team and work without supervision
- Knowledge of confidentiality and the Data Protection Act
- Previous administration experience
- Previous work experience of Microsoft Office packages
- Work experience of producing graphs/charts/reports in Microsoft Excel
- Experience of working with computer databases
- Understanding of data protection and maintaining strict confidentiality
- Previous experience of working in a busy office environment to senior managementnt level
- Previous audio typing experience
- Previous knowledge of medical terminology
Desirable
- Worked within NHS or Socal Services
Knowledge and Skills
Essential
- Ability to prioritise workload
- Flexible approach to working practices
- Clear and effective communication skills
- Understanding of computer and paper filing systems
- Time management skills
- Ability to communicate with clients, carers, staff and visitors in an appropriate manner
- Flexibility
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
