Job summary
An exciting opportunity has arisen for a 12 month Fixed Term Contract Personal Assistant within the Community Health Services Directorate.
This role requires an experienced Administrator/Personal Assistant who can co-ordinate and support the work of the Area Manager and other Senior Management Team staff and be able to demonstrate flexibility/ adaptability to deal with changes in the workload and priorities of the Area Manager and Senior Management Team as they arise.
Applicants should have excellent communication, organisational and time management skills and personal credibility.
Main duties of the job
The post holder will be responsible for ensuring that accurate work is completed within the time limits, framework and standards set, providing a high level efficient, comprehensive and confidential secretarial and administrative service to the Area Manager within the Offender Health Directorate.
To act on their own initiative in the absence of there line manager and without direct supervision.
To use their own initiative and judgement to resolve complex issues.Manages and prioritises own workload, with the ability to respond to urgent demand or tight deadlines.
To work as part of a local PA and administrative team.
Provide cover in the absence of colleagues and where service demands, this may include working at other sites.
To work within the provisions of the Trust Health and Safety Policy.The post holder will be based at Duncan Macmillan House, but there may be a requirement to travel to other sites.
About us
Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire. Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including prisons.As one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire. We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.We are committed to flexible and agile working, including the opportunity to join our bank.
Your health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing Team.
We offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network. Health and Wellbeing Champions Network and Menopause Champions. We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the Trust.
If you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you!
#TeamNottsHC
Job description
Job responsibilities
The Offender Health Directorate is one of the largest and most successful providers of prison healthcare in the UK. The Directorate provide physical, mental health and substance misuse healthcare services in prisons across the East Midlands, Lincolnshire & Leicestershire.
The Directorate provides healthcare to 8 prisons. You are part of a large peer group of 400+ healthcare professionals with access to peer support, supervision and excellent opportunities for learning and development. We also offer services within the Personality Disorder Pathway, including Therapeutic Communities (within prisons), Community and Prison Personality Disorder services and specialist Veteran Services.
We are committed to working in partnership with prison services, national probation service other healthcare providers and our criminal justice system partners to improve health, support justice to reduce re-offending behaviour. The Offender Health Team truly believes it can make a difference to the lives of offenders by offering consistent, high-quality care in primary, mental health and substance misuse services that are equivalent to health services delivered outside of Prison.
Come and be the best that you can be with Nottinghamshire Healthcare NHS Foundation Trust.
We provide high quality Mental Health, Learning Disability, High, Medium and Low secure services, Offender Health, Community Health Services, including two hospices, a community hospital and a large number of community nursing and Allied Health Professional teams.
Our services are provided by 8,900 staff in hospitals, community settings and patients' homes.
Ensure sickness, study and annual leave is recorded on the Electronic Staff Record (ESR) system.
To monitor and circulate team reports with regards to training.
To minute take, and provide full administrative support when co-ordinating agendas and papers.
Recording of Personal Appraisal and Development (PAD) and any other database.
To co-ordinate away days, conferences and other events as required.
Arranging, typing and collation of "My Annual Review" and reviews of staff ensuring timelines are adhered too.
Responsible for ensuring that accurate work is completed within the time limits and standards set.
Job description
Job responsibilities
The Offender Health Directorate is one of the largest and most successful providers of prison healthcare in the UK. The Directorate provide physical, mental health and substance misuse healthcare services in prisons across the East Midlands, Lincolnshire & Leicestershire.
The Directorate provides healthcare to 8 prisons. You are part of a large peer group of 400+ healthcare professionals with access to peer support, supervision and excellent opportunities for learning and development. We also offer services within the Personality Disorder Pathway, including Therapeutic Communities (within prisons), Community and Prison Personality Disorder services and specialist Veteran Services.
We are committed to working in partnership with prison services, national probation service other healthcare providers and our criminal justice system partners to improve health, support justice to reduce re-offending behaviour. The Offender Health Team truly believes it can make a difference to the lives of offenders by offering consistent, high-quality care in primary, mental health and substance misuse services that are equivalent to health services delivered outside of Prison.
Come and be the best that you can be with Nottinghamshire Healthcare NHS Foundation Trust.
We provide high quality Mental Health, Learning Disability, High, Medium and Low secure services, Offender Health, Community Health Services, including two hospices, a community hospital and a large number of community nursing and Allied Health Professional teams.
Our services are provided by 8,900 staff in hospitals, community settings and patients' homes.
Ensure sickness, study and annual leave is recorded on the Electronic Staff Record (ESR) system.
To monitor and circulate team reports with regards to training.
To minute take, and provide full administrative support when co-ordinating agendas and papers.
Recording of Personal Appraisal and Development (PAD) and any other database.
To co-ordinate away days, conferences and other events as required.
Arranging, typing and collation of "My Annual Review" and reviews of staff ensuring timelines are adhered too.
Responsible for ensuring that accurate work is completed within the time limits and standards set.
Person Specification
Qualifications - Academic / Craft / Professional
Essential
- Possession of a recognised leadership/management qualification to Foundation Degree level or significant leadership/management experience Typing/word processing qualification to RSA/OCR III standard or equivalent skill level
- Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or significant practical experience of working to senior management, which will include complex diary management and decision making
Desirable
Training
Essential
- Microsoft Office i.e Database, Excel, Word, Powerpoint
- Minute taking
Experience
Essential
- Scheduling/ Diary Management Minute Taking Experience of working in a customer-facing role. High Level Microsoft Office software Previous experience of working in an office environment Ability to work as an effective team member.
- Experience of working in a customer-facing role.
- High Level Microsoft Office software
- Previous experience of working in an office environment
- Ability to work as an effective team member.
Desirable
- Experience of working within the NHS
Knowledge
Essential
- Computer literacy including word, excel, outlook, database
- Maintain electronic records/information on computer
Skills
Essential
- Excellent interpersonal/communication skills, including excellent written and oral skills.
- Administrative Skills
- Excellent telephone manner.
- Good interpersonal skills.
- Good numeracy and literacy skills.
- Numerate
Values and Behaviours
Essential
- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Person Specification
Qualifications - Academic / Craft / Professional
Essential
- Possession of a recognised leadership/management qualification to Foundation Degree level or significant leadership/management experience Typing/word processing qualification to RSA/OCR III standard or equivalent skill level
- Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or significant practical experience of working to senior management, which will include complex diary management and decision making
Desirable
Training
Essential
- Microsoft Office i.e Database, Excel, Word, Powerpoint
- Minute taking
Experience
Essential
- Scheduling/ Diary Management Minute Taking Experience of working in a customer-facing role. High Level Microsoft Office software Previous experience of working in an office environment Ability to work as an effective team member.
- Experience of working in a customer-facing role.
- High Level Microsoft Office software
- Previous experience of working in an office environment
- Ability to work as an effective team member.
Desirable
- Experience of working within the NHS
Knowledge
Essential
- Computer literacy including word, excel, outlook, database
- Maintain electronic records/information on computer
Skills
Essential
- Excellent interpersonal/communication skills, including excellent written and oral skills.
- Administrative Skills
- Excellent telephone manner.
- Good interpersonal skills.
- Good numeracy and literacy skills.
- Numerate
Values and Behaviours
Essential
- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
