Job summary
The role requires an experienced individual, with qualifications and previous experience in the day to day management of staff. The post holder will have excellent communication, organisation and time management skills and personal credibility. The role requires a Clinical Admin Management with the ability to provide an excellent confidential and efficient service.
Main duties of the job
To provide the Ward Managers provision of a high level, efficient and comprehensive secretarial and administrative service including line management responsibilities for Ward Clerks, Procurement Administrator, Medical Records Administrator and E-Rostering Administrator. Providing and co-ordinating a high level, efficient, comprehensive and confidential supervisor and administration service.
To provide cover and support for other administrative staff in the Unit as required.
The postholder will need to liaise directly with Ward Managers, and other Departments such as Medical Records to ensure administrative requirements are prioritised and undertaken as required.
About us
Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire. Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including prisons.As one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire. We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.We are committed to flexible and agile working, including the opportunity to join our bank.Your health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing Team.We offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network. Health and Wellbeing Champions Network and Menopause Champions. We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the Trust.If you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you!#TeamNottsHC
Job description
Job responsibilities
The post holder will be required to Manager a team of 6 members of staff. As well as supporting Ward Managers with their day to day admin needs, which includes knowledge of recruitment, e-rostering, procurement and medical records. Please see job description and person specification for full details.
Job description
Job responsibilities
The post holder will be required to Manager a team of 6 members of staff. As well as supporting Ward Managers with their day to day admin needs, which includes knowledge of recruitment, e-rostering, procurement and medical records. Please see job description and person specification for full details.
Person Specification
Experience
Essential
- Dealing with people to maintain a high level of customer care.
- Experience of working in a busy office environment
- Extensive knowledge of Microsoft Office.
- Extensive knowledge of working to senior management level.
- Understanding of the data protection act and maintaining strict confidentiality.
- Accurate minute taking skills essential to internal and external meetings and recruitment and managerial meetings.
Desirable
- Experience of Working of TRAC Recruitment system
Knowledge
Essential
- Knowledge and expertise in the operation of a variety of software programmes including Word, Excel, PowerPoint, Outlook Email and the Internet.
Desirable
- Knowledge of Forensic Mental Health
- Knowledge of working with E-rostering within a healthcare setting
Skills
Essential
- Ability to work on own initiative, prioritising own workload and managing time effectively.
- Experience of working without supervision for protracted periods.
- Excellent time management skills
- Excellent Communication skills both oral and written.
- Excellent time management skills
- Ability to function effectively within an admin team and develop cohesive working relationships with all departments.
- Experience of working without supervision for protracted periods.
- Excellent organisational skills.
Physical requirments
Essential
- There is a frequent requirement for sitting in a restricted position for a substantial proportion of the working time.
- There is a requirement to set up meeting / interview rooms
Qualifications
Essential
- Possession of a recognised leadership / management qualification to Foundation Degree level or significant recent leadership management experience.
- Typing / work processing qualification to RSA / OCR III standard or equivalent skill level.
- Knowledge of a full range of Business and administration procedures acquired through NVQ Level 3 or significant leadership experience, which will include management of staff including complex issues such as change management and conflict issues.
Desirable
- ECDL or accredited IT qualification
- Minute taking training
- Shorthand/speed writing qualification
- Customer Care Training
- Loggist Training
Person Specification
Experience
Essential
- Dealing with people to maintain a high level of customer care.
- Experience of working in a busy office environment
- Extensive knowledge of Microsoft Office.
- Extensive knowledge of working to senior management level.
- Understanding of the data protection act and maintaining strict confidentiality.
- Accurate minute taking skills essential to internal and external meetings and recruitment and managerial meetings.
Desirable
- Experience of Working of TRAC Recruitment system
Knowledge
Essential
- Knowledge and expertise in the operation of a variety of software programmes including Word, Excel, PowerPoint, Outlook Email and the Internet.
Desirable
- Knowledge of Forensic Mental Health
- Knowledge of working with E-rostering within a healthcare setting
Skills
Essential
- Ability to work on own initiative, prioritising own workload and managing time effectively.
- Experience of working without supervision for protracted periods.
- Excellent time management skills
- Excellent Communication skills both oral and written.
- Excellent time management skills
- Ability to function effectively within an admin team and develop cohesive working relationships with all departments.
- Experience of working without supervision for protracted periods.
- Excellent organisational skills.
Physical requirments
Essential
- There is a frequent requirement for sitting in a restricted position for a substantial proportion of the working time.
- There is a requirement to set up meeting / interview rooms
Qualifications
Essential
- Possession of a recognised leadership / management qualification to Foundation Degree level or significant recent leadership management experience.
- Typing / work processing qualification to RSA / OCR III standard or equivalent skill level.
- Knowledge of a full range of Business and administration procedures acquired through NVQ Level 3 or significant leadership experience, which will include management of staff including complex issues such as change management and conflict issues.
Desirable
- ECDL or accredited IT qualification
- Minute taking training
- Shorthand/speed writing qualification
- Customer Care Training
- Loggist Training
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
