Nottinghamshire Healthcare NHS Foundation Trust

Facilities Administrator

Information:

This job is now closed

Job summary

An opportunity has arisen for a Facilities Administrator to join the Facilities Team at Rampton Hospital. You will be required to be proficient in Microsoft office packages and have experience of working in an office environment. There may be occasions where travel is required to support Facilities Teams at other sites.

This 30 hour position can be worked over four or five days.

Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa and also does not appear on the shortage occupation list for healthcare and education. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.

Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa

Main duties of the job

You will be part of the Facilities Team ensuring a high-quality and efficient administration service is provided, offering a wide range of administration duties including management of diary schedules and emails, meeting minutes, ensuring various electronic systems are kept up to date.

About us

Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire. Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including prisons.

As one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire. We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We are committed to flexible and agile working, including the opportunity to join our bank.

Your health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing Team.

We offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network. Health and Wellbeing Champions Network and Menopause Champions. We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the Trust.

If you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you!

#TeamNottsHC

Details

Date posted

26 March 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum (pro rata for part time)

Contract

Permanent

Working pattern

Part-time

Reference number

186-355-24-CS

Job locations

Rampton Hospital

Woodbeck

Retford

DN22 0PD


Job description

Job responsibilities

To undertake a variety of administrative duties including:

Co-ordination of patient catering provisions orders, allocations and patient meal ordering selections, processes all special diets, hospitality.

Ensuring that patient transport allocation sheets are updated accurately on a daily basis.

Supporting the Facilities Team in all aspects of the recruitment process.

Undertaking small project work as required.

Job description

Job responsibilities

To undertake a variety of administrative duties including:

Co-ordination of patient catering provisions orders, allocations and patient meal ordering selections, processes all special diets, hospitality.

Ensuring that patient transport allocation sheets are updated accurately on a daily basis.

Supporting the Facilities Team in all aspects of the recruitment process.

Undertaking small project work as required.

Person Specification

Qualifications

Essential

  • Knowledge of Business & Admin Procedures through NVQ or Proven Practical Experience
  • RSA / OCR Level III or equivalent

Desirable

  • ECDL

Training

Essential

  • Microsoft Office, Database, Excel, Word, Powerpoint
  • Minute Taking

Experience

Essential

  • Scheduling / Diary Management
  • Minute Taking
  • Experience of working in a customer facing role.
  • High level Microsoft Office software
  • Previous experience of working in an office environment

Desirable

  • Experience of Working within the NHS

Knowledge

Essential

  • Working knowledge of Microsoft packages
  • Maintaining electronic records/information on computer

Values and Behaviours

Essential

  • All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
  • All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Person Specification

Qualifications

Essential

  • Knowledge of Business & Admin Procedures through NVQ or Proven Practical Experience
  • RSA / OCR Level III or equivalent

Desirable

  • ECDL

Training

Essential

  • Microsoft Office, Database, Excel, Word, Powerpoint
  • Minute Taking

Experience

Essential

  • Scheduling / Diary Management
  • Minute Taking
  • Experience of working in a customer facing role.
  • High level Microsoft Office software
  • Previous experience of working in an office environment

Desirable

  • Experience of Working within the NHS

Knowledge

Essential

  • Working knowledge of Microsoft packages
  • Maintaining electronic records/information on computer

Values and Behaviours

Essential

  • All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
  • All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Nottinghamshire Healthcare NHS Foundation Trust

Address

Rampton Hospital

Woodbeck

Retford

DN22 0PD


Employer's website

https://www.nottinghamshirehealthcare.nhs.uk/ (Opens in a new tab)


Employer details

Employer name

Nottinghamshire Healthcare NHS Foundation Trust

Address

Rampton Hospital

Woodbeck

Retford

DN22 0PD


Employer's website

https://www.nottinghamshirehealthcare.nhs.uk/ (Opens in a new tab)


Employer contact details

For questions about the job, contact:

Administrator and Personal Assistant

Clare Saville

clare.saville@nottshc.nhs.uk

01777247788

Details

Date posted

26 March 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum (pro rata for part time)

Contract

Permanent

Working pattern

Part-time

Reference number

186-355-24-CS

Job locations

Rampton Hospital

Woodbeck

Retford

DN22 0PD


Supporting documents

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