Job summary
To provide an efficient and effective support in a timely and accurate manner to members of the Medical Education infrastructure/Medical Education Manager to enable the team to work to its optimum in terms of efficiency and organisation in keeping with the high professional standards of the department.
To ensure that data quality and timelines meet Trust and Health Education England targets.
Responsible for all aspects of Postgraduate Medical Education administration, working to optimum in terms of efficiency and organisation.
The role requires an administrator with the qualifications and ability to provide an excellent, confidential and efficient service. This role requires excellent organisational skills, initiative, time management skills, the ability to work towards deadlines and manage and prioritise own workload.
Main duties of the job
Assisting the Medical Education Manager with planning and facilitating five (July, August, December, February, April) Induction programmes for Core/Foundation/GP trainees based in Nottingham and Mansfield.
Co-ordinate and ensure all room bookings are made in a timely manner for all postgraduate events.
Responsible for ensuring all new Junior Doctors receive all relevant Induction correspondence prior to starting at the Trust and on the day of Induction.
Allocation of Educational & Clinical Supervisors for all doctors in training, making reference to the Train the Trainer Database, following HEE & GMC guidelines.
Maintain registers of teaching attendance in order to assist review processes for junior doctors and monitor absences to the trainees Educational Supervisor.
Co-ordination of Higher Specialty Training Days, including communication with internal and external facilitators. Communicating to all parties involved ensuring the smooth running of events.
Inform doctors in training of their relevant Pre-ARCP timelines. Organise Pre-ARCP meetings with relevant supervisors/TPD/RCT as per GMC guidelines at relevant times throughout the academic year.
Maintain the Trust datasource for Trainer Recognition required by both HEE & GMC identifying. Educational & Clinical Supervisor records are kept up to date.
Co-ordinate the twice-yearly mandatory Psychotherapy competency-based assessments with the relevant Psychotherapy Tutors.
About us
Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire. Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including prisons.
As one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire. We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We are committed to flexible and agile working, including the opportunity to join our bank.
Your health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing Team.
We offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network. Health and Wellbeing Champions Network and Menopause Champions. We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the Trust.
If you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you!
#TeamNottsHC
Job description
Job responsibilities
Please find attached Job Description and personal specification relating to the post advertised, which details full information.
Job description
Job responsibilities
Please find attached Job Description and personal specification relating to the post advertised, which details full information.
Person Specification
Academic / Craft / Professional
Essential
- Educated to NVQ Level 4 or BTEC standard or equivalent knowledge or experience.
- Knowledge of Microsoft Office including Word/Powerpoint/Excel/Outlook
Desirable
- ECDL or other IT qualification
Experience
Essential
- Experience of working in an office environment within an administrative/secretarial role
- Knowledge and experience of administrative policies and procedures
- Working knowledge of audio visual equipment
Desirable
- Ability to take minutes/notes of meetings
- Understanding of confidentiality and Data Protection, including handling sensitive information in a confidential manner
Knowledge
Essential
- Knowledge of software programmes including specialised databases
Desirable
- Knowledge and understanding of Medical Education within the NHS
Skills
Essential
- Ability to work with minimal supervision and using own initiative
- Ability to prioritise work load
- Ability to work as a team player
- Excellent organisational skills
- Excellent interpersonal skills
- Problem solving
Desirable
- Experience of communicating with senior managers in external organisations
Contractual Requirements
Essential
- Need to travel to other sites across the Trust, reasonable adjustments will be made for disabled individuals in line with the Equality Act 2010.
Physical requirements
Essential
- Has the physical ability to perform the full range of duties
Values and Behaviours
Essential
- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All staff should be able to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion as identified within the Trust's Equality and Diversity Policy and associated Equality, Diversity and Human Rights legislation
Person Specification
Academic / Craft / Professional
Essential
- Educated to NVQ Level 4 or BTEC standard or equivalent knowledge or experience.
- Knowledge of Microsoft Office including Word/Powerpoint/Excel/Outlook
Desirable
- ECDL or other IT qualification
Experience
Essential
- Experience of working in an office environment within an administrative/secretarial role
- Knowledge and experience of administrative policies and procedures
- Working knowledge of audio visual equipment
Desirable
- Ability to take minutes/notes of meetings
- Understanding of confidentiality and Data Protection, including handling sensitive information in a confidential manner
Knowledge
Essential
- Knowledge of software programmes including specialised databases
Desirable
- Knowledge and understanding of Medical Education within the NHS
Skills
Essential
- Ability to work with minimal supervision and using own initiative
- Ability to prioritise work load
- Ability to work as a team player
- Excellent organisational skills
- Excellent interpersonal skills
- Problem solving
Desirable
- Experience of communicating with senior managers in external organisations
Contractual Requirements
Essential
- Need to travel to other sites across the Trust, reasonable adjustments will be made for disabled individuals in line with the Equality Act 2010.
Physical requirements
Essential
- Has the physical ability to perform the full range of duties
Values and Behaviours
Essential
- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All staff should be able to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion as identified within the Trust's Equality and Diversity Policy and associated Equality, Diversity and Human Rights legislation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
