Job summary
An exciting opportunity has arisen for an enthusiastic individual to undertake the role of secretary to the medics and clinical leads in the Community Forensic Services.
As a member of the administration team, you will ensure a high-quality and efficient administration service is provided to staff and service users. You will be required to have good written and verbal communication skills, be proficient in Microsoft Office packages and have experience of working in a busy office environment. You will be encouraged to identify and implement new office systems where required.
Main duties of the job
The post holder will provide an effective and efficient administrative service for the Consultant Forensic Psychiatrists, the Clinical Leads and their teams for the Community Forensic and Liaison & Diversion Teams.
The secretary will work alongside other members of the administrative team for the Community Forensic Services including some reception cover as required and providing cover for the other medical secretary.
About us
Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire. Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including prisons.As one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire. We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.We are committed to flexible and agile working, including the opportunity to join our bank.Your health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing Team.We offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network. Health and Wellbeing Champions Network and Menopause Champions. We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the Trust.If you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you!#TeamNottsHC
Job description
Job responsibilities
Duties will include; providing a high quality secretarial support service to the medical team and clinical leads, being responsible for maintenance of referral database and minuting a bi-weekly referral meeting along with all relevant administrative tasks related to this meeting.
The successful candidate will be: Highly presentable with strong communication and people skills Knowledge of office management and basic administrative processes Positive can-do attitude Good organisational and multi-tasking abilities Self-motivated Confident with Microsoft Office and all associated packages (Outlook, PowerPoint, Excel)
Job description
Job responsibilities
Duties will include; providing a high quality secretarial support service to the medical team and clinical leads, being responsible for maintenance of referral database and minuting a bi-weekly referral meeting along with all relevant administrative tasks related to this meeting.
The successful candidate will be: Highly presentable with strong communication and people skills Knowledge of office management and basic administrative processes Positive can-do attitude Good organisational and multi-tasking abilities Self-motivated Confident with Microsoft Office and all associated packages (Outlook, PowerPoint, Excel)
Person Specification
Qualifications
Essential
- Typing qualification or equivalent
- Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience
Desirable
Experience
Essential
- Minute taking experience
- Scheduling/ Diary Management
- Experience of working in a customer-facing role
- High Level Microsoft Office software
- Previous experience of working in an office environment
- Ability to work as an effective team member
- Maintain electronic records/information on computer
- Working as part of a team
Desirable
Skills
Essential
- Excellent interpersonal/communication skills
- Administrative skills
- Excellent telephone manner
- Good numeracy and literacy skills
Physical requirements
Essential
- Requirement for sitting in a restricted position for a substantial proportion of the working time
- There is a frequent requirement to set up meeting/training rooms
Contractual Requirements
Essential
- Ability to travel between venues
- Requirement to complete Mandatory Training
Values and Behaviours
Essential
- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Person Specification
Qualifications
Essential
- Typing qualification or equivalent
- Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience
Desirable
Experience
Essential
- Minute taking experience
- Scheduling/ Diary Management
- Experience of working in a customer-facing role
- High Level Microsoft Office software
- Previous experience of working in an office environment
- Ability to work as an effective team member
- Maintain electronic records/information on computer
- Working as part of a team
Desirable
Skills
Essential
- Excellent interpersonal/communication skills
- Administrative skills
- Excellent telephone manner
- Good numeracy and literacy skills
Physical requirements
Essential
- Requirement for sitting in a restricted position for a substantial proportion of the working time
- There is a frequent requirement to set up meeting/training rooms
Contractual Requirements
Essential
- Ability to travel between venues
- Requirement to complete Mandatory Training
Values and Behaviours
Essential
- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
