Job summary
We are looking to recruit a Ward Secretary to support the wards at Rampton Hospital.
You will support the Ward Managers and senior nursing team under the direction of the Hospital Admin Managers.
The person we have in mind for this position must demonstrate an ability to provide a high quality and comprehensive administrative/secretarial service. They must be creative, capable of meeting tight deadlines and have the ability to use their own initiative. The post holder will have a good general education (3 x GCSE's 9-4 or A-C or equivalent (including English Language) along with RSA II typewriting (or equivalent experience) and also knowledge of modern IT packages i.e. Microsoft Office applications (eg; Word, Excel & Outlook). An excellent telephone manner is required with the ability to maintain the strictest confidentiality at all time.
An Enhanced DBS clearance will be required for this post.
Main duties of the job
To work as part of a team providing secretarial and administrative support for the Ward Manager.
Responsible for all aspects of secretarial and administrative support for the Ward Manager
Under the direction of the Ward Manager working closely with ward staff to assist in the provision of efficient high quality ward services.
About us
Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire. Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including prisons.
As one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire. We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We are committed to flexible and agile working, including the opportunity to join our bank.
Your health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing Team.
We offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network. Health and Wellbeing Champions Network and Menopause Champions. We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the Trust.
If you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you!
#TeamNottsHC
Job description
Job responsibilities
Essential
- 3 GCSEs or equivalent including English Language Grade C/4 or above
- RSA II Typing/Word Processing (or equivalent)
- Good communication and interpersonal skills
- Experience of working in and as part of a team
- Understanding of various filing systems
- Conversant with e-mail systems
- Experience of arranging meetings and taking minutes
- Maintaining electronic diaries
- IT Literate with specific skills in word processing
- Familiar with Microsoft office applications ie Excel and Access
- Good organisation skills
- Ability to work under pressure
- Excellent telephone manner
- Good attention to detail
- Willingness to undertake Breakaway Techniques training and all appropriate training courses
- Awareness of diversity and E&D opportunity issues
- Able to work on own initiative and as part of a team
- Maintains strict confidentiality
- Hard working and committed
- Willingness to learn
Desirable
- 60 wpm shorthand
- Audio Typing qualification
- NVQ level 3 in Business Admin
- Experience of working in a busy office environment
- Ability to work flexibly and the ability to develop working partnership with multi-disciplinary team
Please note this post does not meetskilllevel required for a Skilled worker visa. Applicants requiring a Skilled Worker visa will usually need to be in a role which is at Band 3 or above,however please note not all Band 3 roles are capable of sponsorship. You can determine the likelihood of obtaining Sponsorship against the relevantskill and paycriteria hereImmigration Rules - Immigration Rules Appendix Skilled Occupations - Guidance - GOV.UK (www.gov.uk)
Job description
Job responsibilities
Essential
- 3 GCSEs or equivalent including English Language Grade C/4 or above
- RSA II Typing/Word Processing (or equivalent)
- Good communication and interpersonal skills
- Experience of working in and as part of a team
- Understanding of various filing systems
- Conversant with e-mail systems
- Experience of arranging meetings and taking minutes
- Maintaining electronic diaries
- IT Literate with specific skills in word processing
- Familiar with Microsoft office applications ie Excel and Access
- Good organisation skills
- Ability to work under pressure
- Excellent telephone manner
- Good attention to detail
- Willingness to undertake Breakaway Techniques training and all appropriate training courses
- Awareness of diversity and E&D opportunity issues
- Able to work on own initiative and as part of a team
- Maintains strict confidentiality
- Hard working and committed
- Willingness to learn
Desirable
- 60 wpm shorthand
- Audio Typing qualification
- NVQ level 3 in Business Admin
- Experience of working in a busy office environment
- Ability to work flexibly and the ability to develop working partnership with multi-disciplinary team
Please note this post does not meetskilllevel required for a Skilled worker visa. Applicants requiring a Skilled Worker visa will usually need to be in a role which is at Band 3 or above,however please note not all Band 3 roles are capable of sponsorship. You can determine the likelihood of obtaining Sponsorship against the relevantskill and paycriteria hereImmigration Rules - Immigration Rules Appendix Skilled Occupations - Guidance - GOV.UK (www.gov.uk)
Person Specification
Qualifications / Training
Essential
- 3 x GCSE's grade 9-4 or A-C including English Language
- RSA II typing/word processing (or equivalent experience)
Desirable
- 60 wpm shorthand
- Audio Typing
- NVQ level 3 in Business Admin
Experience
Essential
- Understanding of filing systems
- Conversant with e-mail systems
- Experience of arranging meetings and taking minutes
- Experience of maintaining electronic diaries
Desirable
- Experience of working in a busy office environment
Other
Essential
- Willingness to undertake further training
- Awareness of diversity and E&D issues
- Able to work on own initiative
- Maintains confidentiality
- Hard worker and committed
Skills
Essential
- IT Literate with skills in word processing
- Familiar with Microsoft Office applications
- Good organisation skills
- Ability to work under pressure
- Excellent telephone manner
- Good attention to detail
Desirable
- Ability to work flexibly and to wok the multi disciplinary team
Physical Requirements
Essential
- To be able to complete Breakaway training
- Has the physical ability to perform the full range of duties
Person Specification
Qualifications / Training
Essential
- 3 x GCSE's grade 9-4 or A-C including English Language
- RSA II typing/word processing (or equivalent experience)
Desirable
- 60 wpm shorthand
- Audio Typing
- NVQ level 3 in Business Admin
Experience
Essential
- Understanding of filing systems
- Conversant with e-mail systems
- Experience of arranging meetings and taking minutes
- Experience of maintaining electronic diaries
Desirable
- Experience of working in a busy office environment
Other
Essential
- Willingness to undertake further training
- Awareness of diversity and E&D issues
- Able to work on own initiative
- Maintains confidentiality
- Hard worker and committed
Skills
Essential
- IT Literate with skills in word processing
- Familiar with Microsoft Office applications
- Good organisation skills
- Ability to work under pressure
- Excellent telephone manner
- Good attention to detail
Desirable
- Ability to work flexibly and to wok the multi disciplinary team
Physical Requirements
Essential
- To be able to complete Breakaway training
- Has the physical ability to perform the full range of duties
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
