Job summary
An exciting opportunity has arisen for a Team Secretary to join our Admin Team working within our Perinatal service based at Greenhaven, Hopewood, Nottingham.
The Perinatal Community Services provide treatment and support to women experiencing problems with mental illness throughout the perinatal period, from 13 weeks pregnant up to one year after having their baby, across Nottinghamshire and Bassetlaw.
Please note that this post may not meet the pay and skill level required for a Skilled worker visa
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa and also does not appear on the shortage occupation list for healthcare and education.
Inthese circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Main duties of the job
You will be based at Greenhaven at Hopewood, Nottingham. The main responsibility of the role is to provide administrative support to the clinical team. Duties will include booking appointments using the Trust database system, typing letters, audio typing, room bookings, minute taking, and holding electronic diaries. Ideally, you should be flexible to cover other responsibilities to meet the demands of the service.
The post involves speaking to service users, carers and other agencies. You will be expected to be a team player.
Applicants must possess a typing/word processing qualification to at least RSA III/OCR equivalent, educated to NVQ Level 3 or equivalent. You will work under the direct supervision of the Admin Team Leader and have the ability to prioritise own work within tight deadlines.
Excellent communication skills, both written and verbal, are essential for this post.
About us
Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire. Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including prisons.
As one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire. We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We are committed to flexible and agile working, including the opportunity to join our bank.
Your health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing Team.
We offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network. Health and Wellbeing Champions Network and Menopause Champions. We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the Trust.
If you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you!
#TeamNottsHC
Job description
Job responsibilities
The main duties/responsibilities of the role are: -
- To provide a comprehensive, efficient and confidential, administrative and secretarial service to the multi-disciplinary team in Perinatal services
- To work in close co-operation with staff and other health professionals to ensure a quality service.
- To be an active and supportive member of the Perinatal services administrative team.
(For full range of role responsibilities and duties please refer to the attached job description)
Job description
Job responsibilities
The main duties/responsibilities of the role are: -
- To provide a comprehensive, efficient and confidential, administrative and secretarial service to the multi-disciplinary team in Perinatal services
- To work in close co-operation with staff and other health professionals to ensure a quality service.
- To be an active and supportive member of the Perinatal services administrative team.
(For full range of role responsibilities and duties please refer to the attached job description)
Person Specification
Qualifications
Essential
- OCR/text processing level III or equivalent in typing
- Educated to NVQ Level 3 standard or equivalent
- Audio typing
Desirable
Experience
Essential
- Databases
- Microsoft office experience
- Working as part of a team and working unsupervised
- Previous secretarial / administration experience
- Working within a high level customer service role
- Audio typing
- Minute taking
Desirable
- RIO/patient database inputting
- EPR
Skills
Essential
- Clear and effective communication skills
- Flexible approach to working practices
- Ability to prioritise workload
- Time management skills
- Ability to work without direction supervision
- Ability to communicate with clients, carers, staff and visitors in an appropriate manner
- Flexibility to cover admin colleagues
- Excellent telephone manner
- Ability to follow instruction and guidelines
- Team player
Values and Behaviours
Essential
- All staff should be able to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion as identified within the Trust's Equality and Diversity Policy and associated Equality, Diversity and Human Rights legislation
- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
Training
Desirable
Knowledge
Essential
- Knowledge of Confidentiality and the Data Protection Act
Desirable
- Knowledge of CQUIN targets
- Working knowledge of the NHS
Person Specification
Qualifications
Essential
- OCR/text processing level III or equivalent in typing
- Educated to NVQ Level 3 standard or equivalent
- Audio typing
Desirable
Experience
Essential
- Databases
- Microsoft office experience
- Working as part of a team and working unsupervised
- Previous secretarial / administration experience
- Working within a high level customer service role
- Audio typing
- Minute taking
Desirable
- RIO/patient database inputting
- EPR
Skills
Essential
- Clear and effective communication skills
- Flexible approach to working practices
- Ability to prioritise workload
- Time management skills
- Ability to work without direction supervision
- Ability to communicate with clients, carers, staff and visitors in an appropriate manner
- Flexibility to cover admin colleagues
- Excellent telephone manner
- Ability to follow instruction and guidelines
- Team player
Values and Behaviours
Essential
- All staff should be able to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion as identified within the Trust's Equality and Diversity Policy and associated Equality, Diversity and Human Rights legislation
- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
Training
Desirable
Knowledge
Essential
- Knowledge of Confidentiality and the Data Protection Act
Desirable
- Knowledge of CQUIN targets
- Working knowledge of the NHS
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
