Job summary
An exciting opportunity has arisen for a Team Secretary to join our Admin Team working within a very busy CAMHS Community Team based at Pebble Bridge, Hopewood, Nottingham.
The CAMHS Community Team within our Child and Adolescent Mental Health services are specialised multi disciplinary services for children and adolescents under 18 years experiencing mental health problems.
Main duties of the job
You will be based at Pebble Bridge, Hopewood. The main responsibility of the role is to provide administrative support to the clinical team. Duties will include typing letters, audio typing, room bookings, minute taking, booking appointments using the Trust database system and holding electronic diaries. Ideally, you should be flexible to cover other responsibilities to meet the demands of the service.
The post involves speaking to service users, carers and other agencies. You will be expected to be a team player.
Applicants must possess a typing/word processing qualification to at least RSA III/OCR equivalent, educated to NVQ Level 3 or equivalent. You will work under the direct supervision of the Admin Team Leader and have the ability to prioritise own work within tight deadlines.
Excellent communication skills, both written and verbal, are essential for this post.
About us
We have a huge variety of opportunities in our expansive Trust covering geographically from South Yorkshire, Nottinghamshire to Leicester, providing mental health inpatient and community services, community health services, forensic mental health services and secure prison healthcare across the East Midlands.
We have more than 100 sites and a huge scope of unique opportunities to develop your career and gain some amazing experiences. We strive to be a great place to work and offer many staff benefits and tailored staff support and wellbeing programmes.
Do you want to make a difference?
Do you believe in Trust, Honesty, Respect, Compassion and Teamwork?
Then Nottinghamshire Healthcare is the perfect place for you to start, maintain or further your career. Join our team of nearly 9000 who are making a difference every day. We are all about our people - our staff, volunteers, carers, service users and patients. We are NottsHC.
Follow us on Facebook and Twitter @NottsHealthcare
Job description
Job responsibilities
The main duties/responsibilities of the role are:-
- To provide a comprehensive, efficient and confidential, administrative and secretarial service to the multi-disciplinary team in Community CAMHS.
- To work in close co-operation with staff and other health professionals to ensure a quality service.
- To be an active and supportive member of the Community CAMHS administrative team.
(For full range of role responsibilities and duties please refer to the attached job description)
Please note that this post may not meet the pay and skill level required for a Skilled worker visa
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa and also does not appear on the shortage occupation list for healthcare and education. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Job description
Job responsibilities
The main duties/responsibilities of the role are:-
- To provide a comprehensive, efficient and confidential, administrative and secretarial service to the multi-disciplinary team in Community CAMHS.
- To work in close co-operation with staff and other health professionals to ensure a quality service.
- To be an active and supportive member of the Community CAMHS administrative team.
(For full range of role responsibilities and duties please refer to the attached job description)
Please note that this post may not meet the pay and skill level required for a Skilled worker visa
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa and also does not appear on the shortage occupation list for healthcare and education. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Person Specification
Qualifications
Essential
- Educated to NVQ Level 3 standard or equivalent level of knowledge and experience
- OCR/text processing Level lll or equivalent experience of typing in an office role
Experience
Essential
- Extensive working experience of Microsoft office packages/Databases
- Previous experience of working in an office environment.
- Previous diary management experience including arranging and facilitating meetings from an administration point of view
- Experience of dealing with people, to maintain a high level of customer care
Desirable
- Use of RiO or SystmOne
- Booking and Arranging virtual Meetings
Knowledge
Essential
- Knowledge of Confidentiality and GDPR
Desirable
- Working knowledge of the NHS
Skills
Essential
- Excellent organisational skills
- Ability to work on own initiative
- Ability to follow instructions and guidelines
- Team player
- Self-motivated and conscientious
- Excellent time management skills
- To be flexible in the role to work/cover at other sites to support the demands of the service
- Excellent communication/telephone skills
- Positive and enabling attitude, skilled communicator and negotiator and ability to develop relationships across a range of services and levels of authority
Desirable
- Open to change and support new ways of working
Person Specification
Qualifications
Essential
- Educated to NVQ Level 3 standard or equivalent level of knowledge and experience
- OCR/text processing Level lll or equivalent experience of typing in an office role
Experience
Essential
- Extensive working experience of Microsoft office packages/Databases
- Previous experience of working in an office environment.
- Previous diary management experience including arranging and facilitating meetings from an administration point of view
- Experience of dealing with people, to maintain a high level of customer care
Desirable
- Use of RiO or SystmOne
- Booking and Arranging virtual Meetings
Knowledge
Essential
- Knowledge of Confidentiality and GDPR
Desirable
- Working knowledge of the NHS
Skills
Essential
- Excellent organisational skills
- Ability to work on own initiative
- Ability to follow instructions and guidelines
- Team player
- Self-motivated and conscientious
- Excellent time management skills
- To be flexible in the role to work/cover at other sites to support the demands of the service
- Excellent communication/telephone skills
- Positive and enabling attitude, skilled communicator and negotiator and ability to develop relationships across a range of services and levels of authority
Desirable
- Open to change and support new ways of working
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
