Clinical Team Secretary

Nottinghamshire Healthcare NHS Foundation Trust

This job is now closed

Job summary

You will be working in a fast-paced clinic providing an efficient, high quality service to a large NHS trust. It is essential you have previous experience in a busy office environment with the ability to work as part of a team.

You will need to have GCSE qualifications or equivalent in Maths & English, and an RSA / OCR Level 3 Word Processing or Typing qualification or equivalent.

Main duties of the job

The role requires applicants to

have excellent communication skills to deal with patients, clinicians, and line managers, using email, face to face contact and by phone
good IT skills and the ability to use Microsoft Office including Word, Excel and Outlook, along with web-based patient reporting systems.

This is a very busy role which will require you to be organised and efficient to meet regular deadlines and targets. It also requires the ability to be proactive and reprioritise work on a regular basis due to conflicting, demanding deadlines.

Excellent interpersonal skills to deal with information and enquiries in a tactful manner and the ability to work with various members of the community integrated team.

About us

We have a huge variety of opportunities in our expansive Trust covering geographically from South Yorkshire, Nottinghamshire to Leicester, providing mental health inpatient and community services, community health services, forensic mental health services and secure prison healthcare across the East Midlands.

We have more than 100 sites and a huge scope of unique opportunities to develop your career and gain some amazing experiences. We strive to be a great place to work and offer many staff benefits and tailored staff support and wellbeing programmes.

Do you want to make a difference?

Do you believe in Trust, Honesty, Respect, Compassion and Teamwork?

Then Nottinghamshire Healthcare is the perfect place for you to start, maintain or further your career. Join our team of nearly 9000 who are making a difference every day. We are all about our people - our staff, volunteers, carers, service users and patients. We are NottsHC.

Date posted

30 March 2022

Pay scheme

Agenda for change

Band

Band 3

Salary

£20,330 to £21,777 a year per annum (pro rata for part time)

Contract

Permanent

Working pattern

Full-time, Part-time, Job share, Flexible working

Reference number

186-532-22-GH

Job locations

Park House Care Centre

61 Burton Road

Carlton, Nottingham

NG4 3DQ

Job description

Job responsibilities

Provide an efficient secretarial/administration/clinic support service

Inputting and updating patient information and team activity on computerised information systems

To undertake office duties and general administration including message management, operation of brought forward systems, dealing with telephone calls and enquiries, production of documents, typing and audio typing, photocopying, collating of documents and electronic filing.

Job description

Job responsibilities

Provide an efficient secretarial/administration/clinic support service

Inputting and updating patient information and team activity on computerised information systems

Person Specification

essential and desirable

Essential

GCSE qualifications or equivalent in English,

Desirable

Previous experience working in the NHS
Previous administration experience
Knowledge of SystmOne
Knowledge of Excel speadsheet
Experience of stock ordering via procurement
Ability to manage calendar using outlook

Essential and desirable

Essential

GCSE qualifications or equivalent in English,
GCSE qualifications or equivalent in Maths
RSA / OCR Level 3 Word Processing or Typing qualification or equivalent
Evidence of excellent communication skills, written and verbal

Desirable

Previous experience working in the NHS
Previous administration experience
Knowledge of SystmOne
Knowledge of Excel speadsheet
Experience of stock ordering via procurement
Ability to manage calendar using outlook

Person Specification

essential and desirable

Essential

GCSE qualifications or equivalent in English,

Desirable

Previous experience working in the NHS
Previous administration experience
Knowledge of SystmOne
Knowledge of Excel speadsheet
Experience of stock ordering via procurement
Ability to manage calendar using outlook

Essential and desirable

Essential

GCSE qualifications or equivalent in English,
GCSE qualifications or equivalent in Maths
RSA / OCR Level 3 Word Processing or Typing qualification or equivalent
Evidence of excellent communication skills, written and verbal

Desirable

Previous experience working in the NHS
Previous administration experience
Knowledge of SystmOne
Knowledge of Excel speadsheet
Experience of stock ordering via procurement
Ability to manage calendar using outlook

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.