Job summary
We are looking for an enthusiastic and professional Business Administrator to join our team. You will have the ability to work and prioritise your tasks independently and as part of the wider administration, finance, and mental health research teams. You will have the skills, knowledge, and work experience to meet the requirements of this role and be able to communicate effectively with colleagues and members of the public at all levels.
This is permanent role based at the Institute of Mental Health on the University of Nottinghams Jubilee Campus. The administration team offer comprehensive confidential administrative support to the mental health research teams housed within the Institutes modern environmentally friendly building and to other areas of Nottinghamshire Healthcare NHS Foundation Trust and the University of Nottingham.
Main duties of the job
You will be responsible for the provision of an efficient administrative service to the Management Accountant, Business & Operations Manager, Research Grants & Contracts Officer, and other senior colleagues.
They will work closely with fellow administrators in the Research Support and the Reception & Administration teams, combining to help ensure the smooth running of the Institutes individual departments and building. Main duties of the role will include:
- Data inputting & reconciliation, working closely with the Management Accountant
- Research budget profile updating
- Liaising with academic colleagues to collate and maintain various financial requirements
- Invoice & expense claims processing
- Procurement
- Administration of research study meetings, including meeting arrangement and set-up, attendee liaison, and attendance at meetings to accurately take, write-up, and distribute minutes
- Reception & building administration
About us
We have a huge variety of opportunities in our expansive Trust covering geographically from South Yorkshire, Nottinghamshire to Leicester, providing mental health inpatient and community services, community health services, forensic mental health services and secure prison healthcare across the East Midlands.
We have more than 100 sites and a huge scope of unique opportunities to develop your career and gain some amazing experiences. We strive to be a great place to work and offer many staff benefits and tailored staff support and wellbeing programmes.
Do you want to make a difference?
Do you believe in Trust, Honesty, Respect, Compassion and Teamwork?
Then Nottinghamshire Healthcare is the perfect place for you to start, maintain or further your career.
Join our team of nearly 9000 who are making a difference every day. We are all about our people our staff, volunteers, carers, service users and patients. We are NottsHC. Follow us on Facebook and Twitter @NottsHealthcare
Job description
Job responsibilities
The Institute of Mental Health seeks to help transform our understanding and treatment of mental illness. We have a strong team of academic and associate clinical staff working alongside a student fraternity to produce breakthrough treatments and therapies. To support our academic team, we provide professional administrative services to enable a seamless approach to achieving our combined goals and aspirations.
This role is pivotal in providing that administrative support and will give the successful candidate a sense of achievement, belonging, and feeling that they are positively contributing to the pursuit of mental wellbeing.
The ideal candidate will be adaptable, friendly but professional, have the ability to communicate confidently, have great attention to detail, excellent IT, written and numerical skills, and be a skilled team worker as well as being able to work under their own initiative.
It would be desirable for candidates to have some prior experience of working within the NHS, a university setting, and/or business administration, but not essential if the ideal candidate can demonstrate all other required attributes.
You will have access to internal and external training and quality improvement opportunities, plus a wide range of employee benefits that Nottinghamshire Healthcare NHS Foundation Trust has to offer, including:
- Annual leave of 27 days plus bank holidays (this will increase up to 33 days depending on NHS service and in accordance with A4C terms and conditions)
- Pension scheme
- Flexible working and job share opportunities
- Promotion of a healthy work life balance
- Receive an induction which is tailored to suit your individual needs.
- Salary sacrifice schemes e.g. public transport loans, cycle schemes
- Staff discount schemes e.g. Discounted leisure Centre membership
- An extensive health and wellbeing package including Occupational Health, Physiotherapy, and Staff Counselling services
- Support for carers
Further information regarding Nottinghamshire Healthcare NHS Foundation Trust and employee benefits can be found on our website https://www.nottinghamshirehealthcare.nhs.uk/.
A full job description and person specification for this post is attached and should be read before completion of your application.
Job description
Job responsibilities
The Institute of Mental Health seeks to help transform our understanding and treatment of mental illness. We have a strong team of academic and associate clinical staff working alongside a student fraternity to produce breakthrough treatments and therapies. To support our academic team, we provide professional administrative services to enable a seamless approach to achieving our combined goals and aspirations.
This role is pivotal in providing that administrative support and will give the successful candidate a sense of achievement, belonging, and feeling that they are positively contributing to the pursuit of mental wellbeing.
The ideal candidate will be adaptable, friendly but professional, have the ability to communicate confidently, have great attention to detail, excellent IT, written and numerical skills, and be a skilled team worker as well as being able to work under their own initiative.
It would be desirable for candidates to have some prior experience of working within the NHS, a university setting, and/or business administration, but not essential if the ideal candidate can demonstrate all other required attributes.
You will have access to internal and external training and quality improvement opportunities, plus a wide range of employee benefits that Nottinghamshire Healthcare NHS Foundation Trust has to offer, including:
- Annual leave of 27 days plus bank holidays (this will increase up to 33 days depending on NHS service and in accordance with A4C terms and conditions)
- Pension scheme
- Flexible working and job share opportunities
- Promotion of a healthy work life balance
- Receive an induction which is tailored to suit your individual needs.
- Salary sacrifice schemes e.g. public transport loans, cycle schemes
- Staff discount schemes e.g. Discounted leisure Centre membership
- An extensive health and wellbeing package including Occupational Health, Physiotherapy, and Staff Counselling services
- Support for carers
Further information regarding Nottinghamshire Healthcare NHS Foundation Trust and employee benefits can be found on our website https://www.nottinghamshirehealthcare.nhs.uk/.
A full job description and person specification for this post is attached and should be read before completion of your application.
Person Specification
Qualifications & Training
Essential
- Typing/word processing qualification to RSA/OCR III standard or equivalent level of experience
- Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience
Desirable
- ECDL
- Microsoft Office, i.e. Database, Excel, Word, Powerpoint
- Minute taking
Experience
Essential
- Scheduling/ Diary Management
- Accurate and confident minute taking at meetings involving multi-disciplinary teams
- Experience of working in a customer-facing role
- High level use in Microsoft Office software
- Previous experience of working in an office environment
- Ability to relate to a wide range of people
- Able to use own initiative within agreed protocols
- Ability to work as an effective team member
Desirable
- Experience of working within the NHS
- Experience of working within business administration
Knowledge
Essential
- Computer literacy including Word, Excel, Outlook, database work
- Maintain electronic records/information on computer
Skills
Essential
- Excellent written and verbal interpersonal/communication skills
- Administrative Skills
- Excellent telephone manner
- Excellent attention to detail
- Good numeracy and literacy skills
Physical Requirements
Essential
- Requirement for sitting in a restricted position for a substantial proportion of the working time
- There is an occasional requirement to set up meeting/training rooms
Contractual Requirements
Essential
- Ability to travel between venues
- Requirement to complete Mandatory Training
Person Specification
Qualifications & Training
Essential
- Typing/word processing qualification to RSA/OCR III standard or equivalent level of experience
- Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience
Desirable
- ECDL
- Microsoft Office, i.e. Database, Excel, Word, Powerpoint
- Minute taking
Experience
Essential
- Scheduling/ Diary Management
- Accurate and confident minute taking at meetings involving multi-disciplinary teams
- Experience of working in a customer-facing role
- High level use in Microsoft Office software
- Previous experience of working in an office environment
- Ability to relate to a wide range of people
- Able to use own initiative within agreed protocols
- Ability to work as an effective team member
Desirable
- Experience of working within the NHS
- Experience of working within business administration
Knowledge
Essential
- Computer literacy including Word, Excel, Outlook, database work
- Maintain electronic records/information on computer
Skills
Essential
- Excellent written and verbal interpersonal/communication skills
- Administrative Skills
- Excellent telephone manner
- Excellent attention to detail
- Good numeracy and literacy skills
Physical Requirements
Essential
- Requirement for sitting in a restricted position for a substantial proportion of the working time
- There is an occasional requirement to set up meeting/training rooms
Contractual Requirements
Essential
- Ability to travel between venues
- Requirement to complete Mandatory Training
