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Somerset NHS Foundation Trust

Medical Secretary

The closing date is 04 June 2025

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Job summary

Rowan ward 2 is a 15 bedded acute mental health ward for working age adults. It is situated in a newly refurbished ward. The role will provide a comprehensive secretarial, administrative and support service to the Consultant, medical team and Rowan ward 2.To include daily supervision and support to lower banded administration colleagues, ensuring that high standards are maintained. To use own initiative and work without immediate supervision. The post requires flexibility and the ability to provide a wide range of administrative and typist duties.

Main duties of the job

Come join our friendly team, we need a medical secretary for our consultant on our busy acute mental health ward. Your main duties will be assisting in the organisation of the workload of the Consultant and the team, arranging and coordinating diaries and preparing relevant paperwork and reports and documenting reviews and meetings.

About us

At Somerset NHS Foundation Trust, we're committed to supporting our employees with a range of benefits designed to enhance your professional and personal life. We offer:

  • Flexible working options to help you balance work and life
  • NHS pension scheme for long-term financial security
  • Generous annual leave allowance to recharge and relax
  • A strong focus on career development to help you grow and achieve your potential

Additionally, you'll gain access to our Blue Light Card, unlocking exclusive discounts on shopping, dining, and leisure activities, as well as NHS-specific perks to support you both inside and outside of work.

We are proud to foster a diverse, skilled, and inclusive workforce, and we encourage applications from all backgrounds.

Why Somerset? Somerset offers the perfect blend of idyllic countryside, outstanding areas of natural beauty, and breathtaking coastlines, with vibrant cities like Bristol, Bath, and Exeter just a short drive away - and only two hours to London.

The region is home to excellent educational facilities, and with affordable housing compared to other parts of the country, it's a great place to build both your career and your future.

Somerset truly has it all - the peaceful countryside and cosmopolitan city life, with something for everyone to enjoy.

Details

Date posted

27 May 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year

Contract

Permanent

Working pattern

Part-time

Reference number

184-OL-GR-2344

Job locations

Rowan Ward

56 Preston Road

Yeovil

Somerset

BA20 2BX


Job description

Job responsibilities

Please see attached Job Description & Person Specification for further details of duties and responsibilities.

Job description

Job responsibilities

Please see attached Job Description & Person Specification for further details of duties and responsibilities.

Person Specification

Qualifications

Essential

  • Diploma level/NVQ 3 in Business Administration or equivalent.
  • ECDL or equivalent (or equivalent/working towards).

Desirable

  • RSA Stage III or equivalent typing/word processing including audio typing.
  • Level 3 Leadership & Management or willing to work towards.
  • Supervision training

Experience

Essential

  • Experience of dealing with sensitive and distressing issues.
  • Experience of dealing with multi-disciplinary teams and external agencies.
  • Experience of using Microsoft Office packages e.g. Word, Excel and Outlook.
  • Experience of setting up and maintaining office systems.

Additional Criteria

Essential

  • COMMUNICATION SKILLS
  • Evidence of a good standard of Literacy / English language skills
  • Able to liaise with colleagues and client group in a confidential and tactful manner.
  • Excellent verbal and written communication skills.
Person Specification

Qualifications

Essential

  • Diploma level/NVQ 3 in Business Administration or equivalent.
  • ECDL or equivalent (or equivalent/working towards).

Desirable

  • RSA Stage III or equivalent typing/word processing including audio typing.
  • Level 3 Leadership & Management or willing to work towards.
  • Supervision training

Experience

Essential

  • Experience of dealing with sensitive and distressing issues.
  • Experience of dealing with multi-disciplinary teams and external agencies.
  • Experience of using Microsoft Office packages e.g. Word, Excel and Outlook.
  • Experience of setting up and maintaining office systems.

Additional Criteria

Essential

  • COMMUNICATION SKILLS
  • Evidence of a good standard of Literacy / English language skills
  • Able to liaise with colleagues and client group in a confidential and tactful manner.
  • Excellent verbal and written communication skills.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Somerset NHS Foundation Trust

Address

Rowan Ward

56 Preston Road

Yeovil

Somerset

BA20 2BX


Employer's website

https://www.somersetft.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Somerset NHS Foundation Trust

Address

Rowan Ward

56 Preston Road

Yeovil

Somerset

BA20 2BX


Employer's website

https://www.somersetft.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Hiring Manager

Hazel Armstrong

hazel.armstrong@somersetft.nhs.uk

01935410784

Details

Date posted

27 May 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year

Contract

Permanent

Working pattern

Part-time

Reference number

184-OL-GR-2344

Job locations

Rowan Ward

56 Preston Road

Yeovil

Somerset

BA20 2BX


Supporting documents

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