Medical Secretary

Somerset NHS Foundation Trust

The closing date is 06 May 2025

Job summary

We are seeking to recruit for a Secretary who has a passion for high quality customer care to work within the ENT Department at Yeovil District Hospital. This is a part-time role, spread across 3 days a week totalling 22.5 hours.You'll provide comprehensive secretarial support to the current admin team, consultants, associate specialists, and other allied health professionals. We are looking for someone who can use their own initiative, work well with other people, be able to work on their own as well as being able to approach others for support. The right candidate will have excellent IT and typing skills.If you think that you are the right person for the job, we would love to hear from you.

Main duties of the job

Communicate with patients, colleagues, internal and externalDeal with day to day correspondence,Receive telephone calls, accepting messages on behalf of members of the specialty team, taking appropriate action where necessaryPrioritise own work efficiently and effectively, highlighting any issues to the Band 4Type all forms of clinical correspondence as dictated by medical staff, by use of audio or copy typing.

About us

At Somerset NHS Foundation Trust, we're committed to supporting our employees with a range of benefits designed to enhance your professional and personal life. We offer:

  • Flexible working options to help you balance work and life
  • NHS pension scheme for long-term financial security
  • Generous annual leave allowance to recharge and relax
  • A strong focus on career development to help you grow and achieve your potential

Additionally, you'll gain access to our Blue Light Card, unlocking exclusive discounts on shopping, dining, and leisure activities, as well as NHS-specific perks to support you both inside and outside of work.

We are proud to foster a diverse, skilled, and inclusive workforce, and we encourage applications from all backgrounds.

Why Somerset? Somerset offers the perfect blend of idyllic countryside, outstanding areas of natural beauty, and breathtaking coastlines, with vibrant cities like Bristol, Bath, and Exeter just a short drive away - and only two hours to London.

The region is home to excellent educational facilities, and with affordable housing compared to other parts of the country, it's a great place to build both your career and your future.

Somerset truly has it all - the peaceful countryside and cosmopolitan city life, with something for everyone to enjoy.

Date posted

30 April 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year

Contract

Permanent

Working pattern

Part-time

Reference number

184-OL-OR-1732

Job locations

Yeovil District Hospital

Higher Kingston

Yeovil

Somerset

BA21 4AT


Job description

Job responsibilities

For a full list of duties and responsibilities, please refer to the attached Job Description and Person Specification.

Job description

Job responsibilities

For a full list of duties and responsibilities, please refer to the attached Job Description and Person Specification.

Person Specification

Qualifications

Essential

  • Good standard of general educationRSA/OCR III WP/Typing or equivalentAMSPAR or British Medical Secretary Diploma (includes medical terminology) or equivalent knowledge

Desirable

  • ECDL or equivalent

Experience

Essential

  • Audio typing/word processing

Desirable

  • Previous NHS administration experience (2 years minimum)Medical audio typing

Additional Criteria

Essential

  • COMMUNICATION SKILLS
  • Evidence of a good standard of Literacy / English language skillsGood communication skills on the telephone, via email, face to face and in written correspondenceProfession and responsible approacy at all times
  • KNOWLEDGE
  • Working knowledge of Microsoft office suiteKnowledge of medical terminology

Desirable

  • Working knowledge of in house hospital systemsKnowledge of patient notes / retrieval and related tasks/medical records procedureKnowledge of Department and Divisional Structure
Person Specification

Qualifications

Essential

  • Good standard of general educationRSA/OCR III WP/Typing or equivalentAMSPAR or British Medical Secretary Diploma (includes medical terminology) or equivalent knowledge

Desirable

  • ECDL or equivalent

Experience

Essential

  • Audio typing/word processing

Desirable

  • Previous NHS administration experience (2 years minimum)Medical audio typing

Additional Criteria

Essential

  • COMMUNICATION SKILLS
  • Evidence of a good standard of Literacy / English language skillsGood communication skills on the telephone, via email, face to face and in written correspondenceProfession and responsible approacy at all times
  • KNOWLEDGE
  • Working knowledge of Microsoft office suiteKnowledge of medical terminology

Desirable

  • Working knowledge of in house hospital systemsKnowledge of patient notes / retrieval and related tasks/medical records procedureKnowledge of Department and Divisional Structure

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Somerset NHS Foundation Trust

Address

Yeovil District Hospital

Higher Kingston

Yeovil

Somerset

BA21 4AT


Employer's website

https://www.somersetft.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Somerset NHS Foundation Trust

Address

Yeovil District Hospital

Higher Kingston

Yeovil

Somerset

BA21 4AT


Employer's website

https://www.somersetft.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Operational Support Manager

Jessica Green

Jessica.Green1@SomersetFT.nhs.uk

Date posted

30 April 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year

Contract

Permanent

Working pattern

Part-time

Reference number

184-OL-OR-1732

Job locations

Yeovil District Hospital

Higher Kingston

Yeovil

Somerset

BA21 4AT


Supporting documents

Privacy notice

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