Job summary
We are looking for a dynamic team player, flexible, resilient individual with excellent organisational skills and a passion for change. The individual is required to work with staff across the Trust and subsidiary companies to develop and implement change that can support improvements in the delivery of care.
To support in the leadership & development of a team and take responsibility for the procurement & management of contracts (either products or services).
To analyse data, generate opportunities, deliver and manage projects at various levels to influence, drive change and efficiencies throughout the client organisations.
To work with the stakeholders across the Trust at all levels to facilitate and manage projects for client organisations ensuring compliance with all relevant government legislation and Simply Serve Ltd (SSL)/Trust Standing Financial Instructions and Trust Standing Orders to ensure demonstrable best value.
We are passionate about our services and making a difference for our clients and their customers and service users. We have a commitment to provide a quality services. Simply Serve Limited provides a broad range of professional estates, facilities and specialist healthcare support services to our clients. We have a commitment to quality and to the environment and hold ISO9001 and ISO14001 certification
Main duties of the job
Manage contracts and projects effectively from idea to implementation to ongoing contract management, ensuring that potential risks are highlighted & benefits are optimised.To have effective communication skills & have proven ability to take responsibility, make decisions with information available & demonstrate professionalism.Ensures own & work of staff members is compliant with all government legislation & the Trust/SSL Standing Orders, Standing Financial Instructions & Schemes of Reservation & Delegation of Power.Responsible for achieving their work streams to deliver effective, timely and cost-efficient outputs & to report savings accurately with the required level of evidence.Responsible for management of direct reports & their contracts portfolios. Work often requires periods of intense concentration in producing & reviewing procurement documentation, analysing bids & producing recommendations.Works independently on own areas of responsibility providing a professional procurement service to the organisation.Carries out day to day supervision of direct reports being responsible for inductions, disciplinary & annual performance appraisals.Work pattern may be unpredictable due to interruptions and re-prioritisation of work due to organisational need.Working with all team colleagues to ensure that efficient & effective management of resources for all areas within the Procurement & Materials Management Directorates are in place.
About us
As an organisation, Somerset NHS Foundation Trust offers employees a wide range of benefits including flexible working, NHS pension scheme, generous annual leave allowance and a commitment to career development.You will be eligible for our Blue Light Card and a wide range of NHS exclusive shopping & leisure discounts.We are proud of our skilled, diverse workforce and as an inclusive employer we welcome applications from all backgrounds.Working in Somerset enables you to enjoy the idyllic countryside, areas of outstanding beauty and stunning coastlines whilst still only being a stone's throw away from bustling city centres like Bristol, Bath and Exeter and only two hours away from London.There are excellent educational facilities in the area and, when compared to other regions, house prices are reasonable.Somerset offers the countryside and the cosmopolitan -- there is truly something for everyone!
Job description
Job responsibilities
The post holder will be responsible primarily for supporting the Senior Contracts Managers in projects or service redesign.Take the lead for a delegated portfolio of contracts, managing their own projects as directed, working alongside and managing members of the Procurement team and key stakeholders.Manage the tender and negotiation exercise in line with public sector regulations and SFIs for each client.Provide procurement advice and guidance to the relevant key stakeholders regarding detailed contract management and cost reduction strategies. Contribute to the implementation of the procurement strategy for SSL/the Trust to encompass all procurement activity in the organisation.Responsible for representing the Trust and its subsidiary companies with suppliers and other partners ensuring that contract requirements are clearly articulated.Responsible for instigating and leading project groups and co-ordination of procurement project activities between a few departments, divisions and Trusts as appropriate with stakeholders of all levels. There will be multiple procurement projects to manage simultaneously. Liaising with procurement team members of other organisations, taking on cross Trust responsibilities and collaborating in the interest of all organisations.Responsible for critically analysing, reviewing and monitoring non-pay expenditure to generate recommendations to deliver efficiencies including cost savings.Leading Procurement projects/initiatives to drive change including the monitoring of efficiencies.Working with staff across both the Trust and subsidiary companies to ensure that projects fully meet clinical and operational needs whilst delivering tangible benefits in terms of efficiencies, clinical risk and cost. Challenging existing working practices using persuasion and negotiation skills to achieve project outcomes.Responsible for the identification and capture of benefits for each project ensuring that those benefits are fully realised, and an implementation plan is developed.Responsible for identifying, developing and recommending the creation and implementation of internal and external procurement procedures and policies, ensuring compliance with individual SSL/Trust Standing Financial Instructions, Standing Orders and schemes of Reservation and Delegation of Power.Promoting the role and raise awareness of the Procurement and Materials Management Department, taking a pro-active approach in offering advice and guidance to user departments in all matters relating to procurement.Responsible for analysing complex and commercially sensitive information to formulate robust action plans to achieve the trusts procurement targets. disseminate such information in an understandable form to budget holders and provide guidance to achieve procurement goals, standardisation and cost reductions.Responsible for developing and maintaining positive relationships with all key stakeholders including all Trust/SSL Directorates and Divisions, other Trusts and NHS organisations, suppliers and other relevant bodies.Carry out negotiations with external stakeholders to ensure that the client organisations receive best value and the necessary quality to provide high quality care to patients.Responsible for planning and organising procurement activities for their area of work and that of direct reports. This includes work plans, tenders and contract works.Responsible for instigating and leading project groups and co-ordination of procurement project activities between a few departments, divisions and Trusts as appropriate with stakeholders of all levels. There will be multiple procurement projects to manage simultaneously. Liaising with procurement team members of other organisations, taking on cross Trust responsibilities and collaborating in the interest of all organisations.Uses IT systems and other software to a large degree. Ensures accuracy of data input. Uses software such as databases and spreadsheets to analyse data and produce reports to enable appropriate purchasing decisions to be made.The above acts as a guide, other duties in accordance with the post may be required following discussion with the post holder.
Job description
Job responsibilities
The post holder will be responsible primarily for supporting the Senior Contracts Managers in projects or service redesign.Take the lead for a delegated portfolio of contracts, managing their own projects as directed, working alongside and managing members of the Procurement team and key stakeholders.Manage the tender and negotiation exercise in line with public sector regulations and SFIs for each client.Provide procurement advice and guidance to the relevant key stakeholders regarding detailed contract management and cost reduction strategies. Contribute to the implementation of the procurement strategy for SSL/the Trust to encompass all procurement activity in the organisation.Responsible for representing the Trust and its subsidiary companies with suppliers and other partners ensuring that contract requirements are clearly articulated.Responsible for instigating and leading project groups and co-ordination of procurement project activities between a few departments, divisions and Trusts as appropriate with stakeholders of all levels. There will be multiple procurement projects to manage simultaneously. Liaising with procurement team members of other organisations, taking on cross Trust responsibilities and collaborating in the interest of all organisations.Responsible for critically analysing, reviewing and monitoring non-pay expenditure to generate recommendations to deliver efficiencies including cost savings.Leading Procurement projects/initiatives to drive change including the monitoring of efficiencies.Working with staff across both the Trust and subsidiary companies to ensure that projects fully meet clinical and operational needs whilst delivering tangible benefits in terms of efficiencies, clinical risk and cost. Challenging existing working practices using persuasion and negotiation skills to achieve project outcomes.Responsible for the identification and capture of benefits for each project ensuring that those benefits are fully realised, and an implementation plan is developed.Responsible for identifying, developing and recommending the creation and implementation of internal and external procurement procedures and policies, ensuring compliance with individual SSL/Trust Standing Financial Instructions, Standing Orders and schemes of Reservation and Delegation of Power.Promoting the role and raise awareness of the Procurement and Materials Management Department, taking a pro-active approach in offering advice and guidance to user departments in all matters relating to procurement.Responsible for analysing complex and commercially sensitive information to formulate robust action plans to achieve the trusts procurement targets. disseminate such information in an understandable form to budget holders and provide guidance to achieve procurement goals, standardisation and cost reductions.Responsible for developing and maintaining positive relationships with all key stakeholders including all Trust/SSL Directorates and Divisions, other Trusts and NHS organisations, suppliers and other relevant bodies.Carry out negotiations with external stakeholders to ensure that the client organisations receive best value and the necessary quality to provide high quality care to patients.Responsible for planning and organising procurement activities for their area of work and that of direct reports. This includes work plans, tenders and contract works.Responsible for instigating and leading project groups and co-ordination of procurement project activities between a few departments, divisions and Trusts as appropriate with stakeholders of all levels. There will be multiple procurement projects to manage simultaneously. Liaising with procurement team members of other organisations, taking on cross Trust responsibilities and collaborating in the interest of all organisations.Uses IT systems and other software to a large degree. Ensures accuracy of data input. Uses software such as databases and spreadsheets to analyse data and produce reports to enable appropriate purchasing decisions to be made.The above acts as a guide, other duties in accordance with the post may be required following discussion with the post holder.
Person Specification
Qualifications
Essential
- Good level of education, numerate, literate with good analytical skills.
- Knowledge of professional purchasing principles acquired through degree or Chartered Institute of Purchasing and Supply, CIPS, or equivalent training and or demonstrable work based knowledge and experience.
- Practical knowledge of public sector tendering process and contract management.
Desirable
- Formal project management experience
- Knowledge and understanding of contract law
- Full membership of CIPS (MCIPS)
- Knowledge of NHS Terms & Conditions of Contract and public accountability
- Broad knowledge of healthcare products/procedures
Experience
Essential
- Understanding of principles, methods, techniques and tools for effective analysis
- Extensive experience in stakeholder engagement & negotiation
- Advanced knowledge of Microsoft Office software (Word, Excel, PowerPoint & Outlook)
- Experience working with electronic purchasing and supply chain management systems
- Experience of managing staff
Desirable
- Experience of working in a large complex organisation such as NHS hospital environment or equivalent
- Experience in achieving contractual cost reductions and/or other contributions
Additional Criteria
Essential
- Knowledge & Skills:
- Strong negotiation and interpersonal skills
- Planning and organisation skills
- Confident and out-going personality and able to deal with a variety of individuals at various levels
- Strong self-motivation, communication and relationship skills and ability to deliver consistent results on time and to required quality, whilst under time pressure
- To work as part of a team and be capable of developing and maintaining very good working relationship with both internal and external stakeholders
- Able to handle difficult and conflicting situations
- Positive and proactive approach to problem solving
- Understanding and ability to apply government procurement procedures
Desirable
- Core Behaviours
- Adapt to/Implement Change
- Manage and Promote key values
- Communicate effectively
- Focus on customers
- Manage own and direct reports workload
- Complete work with minimal supervision
- Manage and supervise team members
- Organise time and priorities
- Use sound judgement
- Establish and build relationships/work collaboratively
- Demonstrate technical or functional expertise
Person Specification
Qualifications
Essential
- Good level of education, numerate, literate with good analytical skills.
- Knowledge of professional purchasing principles acquired through degree or Chartered Institute of Purchasing and Supply, CIPS, or equivalent training and or demonstrable work based knowledge and experience.
- Practical knowledge of public sector tendering process and contract management.
Desirable
- Formal project management experience
- Knowledge and understanding of contract law
- Full membership of CIPS (MCIPS)
- Knowledge of NHS Terms & Conditions of Contract and public accountability
- Broad knowledge of healthcare products/procedures
Experience
Essential
- Understanding of principles, methods, techniques and tools for effective analysis
- Extensive experience in stakeholder engagement & negotiation
- Advanced knowledge of Microsoft Office software (Word, Excel, PowerPoint & Outlook)
- Experience working with electronic purchasing and supply chain management systems
- Experience of managing staff
Desirable
- Experience of working in a large complex organisation such as NHS hospital environment or equivalent
- Experience in achieving contractual cost reductions and/or other contributions
Additional Criteria
Essential
- Knowledge & Skills:
- Strong negotiation and interpersonal skills
- Planning and organisation skills
- Confident and out-going personality and able to deal with a variety of individuals at various levels
- Strong self-motivation, communication and relationship skills and ability to deliver consistent results on time and to required quality, whilst under time pressure
- To work as part of a team and be capable of developing and maintaining very good working relationship with both internal and external stakeholders
- Able to handle difficult and conflicting situations
- Positive and proactive approach to problem solving
- Understanding and ability to apply government procurement procedures
Desirable
- Core Behaviours
- Adapt to/Implement Change
- Manage and Promote key values
- Communicate effectively
- Focus on customers
- Manage own and direct reports workload
- Complete work with minimal supervision
- Manage and supervise team members
- Organise time and priorities
- Use sound judgement
- Establish and build relationships/work collaboratively
- Demonstrate technical or functional expertise
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
