Job summary
Are you a dynamic and proactive individual with a background in project or programme management?
Then we'd love to hear from you!
We are seeking a Programme Management Office (PMO) Support Officer to become a central part of our team delivering the Musgrove Park Hospital redevelopment scheme. This is an exciting programme, delivering transformation and modernisation of the existing hospital site, with the key focus on improving patient experience in Somerset.
Musgrove Park Hospital is part of the national New Hospitals Programme (NHP) and will build on the significant redevelopment already underway on the site. You'll work as part of our newly created Programme Management Office, supporting the PMO providing a high-quality co-ordination and assurance function around all programme activity, to ensure the successful delivery of programme objectives and outcomes.
The role offers hybrid working with a mix of home based and office working. You'll be expected to come to the office in Taunton and other Somerset FT sites on a weekly basis, according to the needs of the programme.
Main duties of the job
As the PMO Support Officer, you'll work with the PMO Lead to support the wider programme team, providing assurance to the Trust's Executive Programme Board and the national NHP team that the scheme, and wider Musgrove 2030 programme, are being effectively managed. You can also expect:
Project Planning: Assist in drafting and updating project plans and tracking progress to ensure alignment with objectives.
Report Generation: Analysing data and produce reports for programme and project reports, risk and issue logs and benefits realisation tracking, providing valuable insights for decision-making.
Status Reporting: Maintain accurate status reports to keep stakeholders informed about project progress.
Risk and Issue Management: Manage and review the risk and issue log, facilitating timely resolution and mitigation strategies.
Administrative and Time Management: Utilise your strong administrative skills to handle minute taking, maintain records and prioritise a busy workload, ensuring deadlines are met
About us
As an organisation, the NHS offers a wide range of benefits including flexible working, pension contributions, market leading annual leave allowance, continuing professional development and regular informal conversations around career progression, annual recognition awards to celebrate and recognise our colleagues achievements throughout the year and not to mention our Blue Light Card and NHS exclusive discounts.
We work hard to make sure that inclusion is part of everything we do. We know that true inclusion means we're able to provide the best care for our patients and provide a fulfilling career for all our colleagues.
The benefits of working in Somerset include the idyllic countryside, with our areas of outstanding beauty and stunning coastlines. You will get to enjoy these perks whilst still only being a stone's throw away from bustling city centres like Bristol, Bath and Exeter and only two hours away from London - there is truly something for everyone!
There are excellent educational facilities in the area and, when compared to other regions, house prices are reasonable.
We have six active and impactful colleague networks. These networks provide a safe space for colleagues to share their experiences and learn from one another, but also influence change across our trust:
- Multicultural Network
- Women's Network
- Armed Forces' Network
- LGBTQ+ Network
- Lived Experience Network, for colleagues living with disabilities
- Autistic Colleague Network
Job description
Job responsibilities
Face-to-Face Interviews will be held at Taunton site
Although we support hybrid way of working, please note that a regular/weekly office attendance across various Somerset FT sites will be required
PREVIOUIS APPLICANTS NOT NEED APPLY.
Further responsibilities:
- Support project managers and workstream leads with planning and reporting activities.
- Provide high quality project and administrative support
- Maintain a library of project and programme related documents.
- To accurately record actions and minutes for key programme meetings as required
- To produce documents and provide practical support in the creation of presentations / training materials / workshops in relation to the teams work.
- Provide business support to the team including arranging internal and external meetings, room/venue bookings as well as facilitating virtual meetings using various online platforms.
- Support the recruitment process and onboarding of new team members.
Job description
Job responsibilities
Face-to-Face Interviews will be held at Taunton site
Although we support hybrid way of working, please note that a regular/weekly office attendance across various Somerset FT sites will be required
PREVIOUIS APPLICANTS NOT NEED APPLY.
Further responsibilities:
- Support project managers and workstream leads with planning and reporting activities.
- Provide high quality project and administrative support
- Maintain a library of project and programme related documents.
- To accurately record actions and minutes for key programme meetings as required
- To produce documents and provide practical support in the creation of presentations / training materials / workshops in relation to the teams work.
- Provide business support to the team including arranging internal and external meetings, room/venue bookings as well as facilitating virtual meetings using various online platforms.
- Support the recruitment process and onboarding of new team members.
Person Specification
Qualifications
Essential
- Qualified to degree level/relevant qualification to Vocational Level in Business Administration or equivalent experience.
- Training in programme or project management methodologies, such as Lean, Agile, PRINCE2, or equivalent knowledge and experience
Experience
Essential
- Experience of taking formal minutes
- Experience of administrative procedures, project support or information analysis
Skills and Abilities
Essential
- Excellent time management skills with the ability to re-prioritise
- Ability to pull together comprehensive draft reports
- Articulate with highly developed verbal and written communication skills including the ability to understand complex material and concepts
- Able to work on own initiative, organising and prioritising own and others' workloads to changing and often tight deadlines
Knowledge
Essential
- Knowledge/Understanding of project management principles/methodology
- Advanced Skills in the use of Microsoft Word, Excel and PowerPoint
Person Specification
Qualifications
Essential
- Qualified to degree level/relevant qualification to Vocational Level in Business Administration or equivalent experience.
- Training in programme or project management methodologies, such as Lean, Agile, PRINCE2, or equivalent knowledge and experience
Experience
Essential
- Experience of taking formal minutes
- Experience of administrative procedures, project support or information analysis
Skills and Abilities
Essential
- Excellent time management skills with the ability to re-prioritise
- Ability to pull together comprehensive draft reports
- Articulate with highly developed verbal and written communication skills including the ability to understand complex material and concepts
- Able to work on own initiative, organising and prioritising own and others' workloads to changing and often tight deadlines
Knowledge
Essential
- Knowledge/Understanding of project management principles/methodology
- Advanced Skills in the use of Microsoft Word, Excel and PowerPoint
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
