Job summary
We are seeking a Band 3 Assistant to provide effective administrative and co-ordination support directly to the Patient Safety & Learning team. The post holder will support a wide range of processes, meetings and initiatives that enable the effective delivery of all team objectives.
The post holder will be expected to maintain high standards with excellent written and verbal communication, alongside having exceptional organisational skills.
This is an excellent career development opportunity for a self-motivated and enthusiastic individual who wishes to pursue an administrative career in the NHS.
Main duties of the job
We are seeking an enthusiastic and self-motivated individual to provide comprehensive administrative support. The post will provide support directly to the Patient Safety & Learning team, which works within the wider Governance Support Team.
Primary duties will include administrative support for all main meetings relevant to the workstreams in the team, coordination of reports, preparation of agendas and associated documentation, minute taking, sharing of diary invites and room booking, and other general admin tasks.
For more information on this role please see the attached job descriptions and personal specifications. This will give you a better overview of the job roles and requirements for the role.
About us
As an organisation, the NHS offers a wide range of benefits including flexible working, pension contributions, market leading annual leave allowance, career progression and regular conversations, not to mention our Blue Light Card and NHS exclusive discounts.
The benefits of working in Somerset include the idyllic countryside, with our areas of outstanding beauty and stunning coastlines. You will get to enjoy these perks whilst still only being a stone's throw away from bustling city centres like Bristol, Bath and Exeter and only two hours away from London.
There are excellent educational facilities in the area and, when compared to other regions, house prices are reasonable. You will experience the best of both in Somerset, the countryside and the cosmopolitan - there is truly something for everyone!
Job description
Job responsibilities
For more information on this role please see the attached job description and personal specification. This will give you a better overview of the job role and its requirements.
Please note this advert may close early if there is a sufficient amount of applications received.
Job description
Job responsibilities
For more information on this role please see the attached job description and personal specification. This will give you a better overview of the job role and its requirements.
Please note this advert may close early if there is a sufficient amount of applications received.
Person Specification
Qualifications
Essential
- Key skills in literacy and numeracy Level 2 or O Level / GCSE in Maths and English grade C or above
Desirable
- Office administration and/or secretarial qualifications at RSA Level 3, NVQ 3, or equivalent knowledge gained through experience
- ECDL trained or other Microsoft Office qualifications (including Word, Excel) or equivalent experience
- Typing/Word processing qualification
Experience
Essential
- Excellent keyboard skills
- Comprehensive knowledge of secretarial and administrative procedures and the ability to undertake associated tasks ensuring adherence to defined procedures and guidelines
- Demonstrate a working knowledge of Microsoft Packages such as Outlook, Word, Excel, Powerpoint
Desirable
- Secretarial/administrative experience in an NHS environment.
- Minute taking experience
- Experience of managing a database
Skills
Essential
- Able to work cooperatively as part of a team, being helpful with a flexible attitude to work
- Work on own initiative, prioritise work and consistently meet deadlines.
- Excellent communication and interpersonal skills in order build and maintain positive working relationships.
- Willingness to undertake appropriate training and develop additional skills
- Maintain concentration and attention to detail whilst dealing effectively with interruptions
- Self-motivated and keen to explore new methods of working
Desirable
- Experience of working in an office environment, utilising administrative skills
Person Specification
Qualifications
Essential
- Key skills in literacy and numeracy Level 2 or O Level / GCSE in Maths and English grade C or above
Desirable
- Office administration and/or secretarial qualifications at RSA Level 3, NVQ 3, or equivalent knowledge gained through experience
- ECDL trained or other Microsoft Office qualifications (including Word, Excel) or equivalent experience
- Typing/Word processing qualification
Experience
Essential
- Excellent keyboard skills
- Comprehensive knowledge of secretarial and administrative procedures and the ability to undertake associated tasks ensuring adherence to defined procedures and guidelines
- Demonstrate a working knowledge of Microsoft Packages such as Outlook, Word, Excel, Powerpoint
Desirable
- Secretarial/administrative experience in an NHS environment.
- Minute taking experience
- Experience of managing a database
Skills
Essential
- Able to work cooperatively as part of a team, being helpful with a flexible attitude to work
- Work on own initiative, prioritise work and consistently meet deadlines.
- Excellent communication and interpersonal skills in order build and maintain positive working relationships.
- Willingness to undertake appropriate training and develop additional skills
- Maintain concentration and attention to detail whilst dealing effectively with interruptions
- Self-motivated and keen to explore new methods of working
Desirable
- Experience of working in an office environment, utilising administrative skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
