Replenishment Team Leader

Job description

Job responsibilities

Analytics

Excellent analytical and problem-solving skills with ability to analyse, interpret and resolve issues such are stock shrinkage, missing orders and Inventory Management reports.

To undertake investigations of complaints, as require by the Senior Inventory Manager

Able to maintain effective focus, while under pressure by either time constraints or multiple interruptions

Responsibility for Patient / Client Care, Treatment & Therapy

The post holder will:

Maintain the information and data accurately and in a timely manner to ensure this would aid and add value to any investigations for product recalls, late deliveries etc. that could potentially impact patient care.

Ensure effective management of the flow of goods and consumables so to aid and add value patient care.

To ensure the team respond to Medical Device Alerts (MDA) ensuring that appropriate action is taken to minimise risk as instructed

Policy, Service, Research & Development Responsibility

The post holder will:

Provide advice to help services improve the delivery of quality and efficient patient care through the use of the inventory and replenishment processes

Provide input into processes which may impact on services within own area of expertise.

Establish and maintain a high level of knowledge and understanding of assigned systems and processes, including the capabilities to share knowledge and know how to teams.

To encourage changes in working practices arising from new developments or process changes through department visits, demonstrations, and support.

Facilitate and promote re-use of material and good practice between team members; contributing to the development of supply chain strategies and standards.

Responsibility for Finance, Equipment & Other Resources

The post holder will:

Responsible for the safety and security of any device allocated by the Trust. The use of all IT systems including any storage and movement of data should be done in accordance with all Trust IT Security Policies and procedures.

Responsibility for the secure safekeeping and appropriate use of all equipment and supplies provided by the replenishment team, and suppliers where appropriate and the return or disposal of such items when no longer required for the delivery of services.

Responsible for the safe handling of equipment and any mechanical devises on a daily basis and to report to management any safety issues, following the trust policy.

Contribute ideas on ways of minimising the cost in the supply chain, that includes resources, clinical consumables and equipment.

Recommends saving opportunities through usage of alternative products/ supply mix from Suppliers., through the affective management of the theatres centrals stores and internal processes while maximising availability of clinical lines.

Responsibility for Supervision, Leadership & Management

The post holder will:

Responsible for day-to-day coordination and management of a replenishment team, including the support function for recruitment, managing performance, dealing with sickness, staff appraisals, team building and motivation.

Liaise closely with suppliers and other stakeholders to facilitate the timely resolution of queries or supply chain issues affecting deadlines or completion of tasks.

Be involved in regular departmental updates on any new developments, issues or change in processes.

Deputies for the Assistant Inventory manager and Senior Inventory manager when required to support the replenishment to maintain optimum inventory availability.

Resolve any queries, uplifts or collections on behalf of the customer liaising with NHS Supply Chain, commercial suppliers.

Information Resources & Administrative Duties

The post holder will:

Work mainly on their own initiative and manage their own workload. They will work in a manner that maintains and promotes quality.

Generate, review and validate supplier and supply chain performance reports such as substitution log, out of stock reporting suppler delivery details etc.

To aid any data collation requirements from current systems & software, Atticus, Oracle & Supply Chain to assist with procurement and inventory management processes.

Contribute to user guides and training materials to ensure other fellow Procurement and Supply Chain team members can also support the inventory management processes.

Contribute and add value to internal supply chain processes standard operation procedures and any change management documentation.

Any Other Specific Tasks Required

Undertake ad-hoc duties in line with the banding for the post.

Person Specification

Previous experience

Essential

• Previous replenishment experience
• IT competent can use all microsoft software
• Customer service

Desirable

• Previous supervisor experience
• NHS experience
• Retail or similar background

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name

Somerset NHS Foundation Trust

Address

Musgrove park Hospital

Taunton

TA1 5DA

Employer's website

https://www.somersetft.nhs.uk/ (Opens in a new tab)