Job summary
Job Overview
Our Inventory Management Team are looking for a motivated Replenishment Assistant to join us on bank.
You'll be joining a friendly and hardworking team who are responsible for ordering and delivering clinical consumables to maintain great availability within the hospital.
Main duties of the job
Main Duties of the job
You'll be supported in your role to liaise with relevant colleagues to maintain a good level of stock for your departments. Maintaining great availability of the clinical products and PPE is key to supporting clinical staff to provide excellent patient care.
We are looking for someone who has previous experience working in stock replenishment, perhaps in the retail sector. But most importantly we are looking for someone who is motivated, keen to learn and would like to make a difference within your local NHS.
Detailed job description and main responsibilities
The key responsibilities for the role will be: Liaising with relevant colleagues to resolve out of stock situations. Adhering to the replenishment routines; ordering stock for your departments, Inventory counts, chasing suppliers for late deliveries and receipting goods when they arrive. Maintain and improve standards of the department's stores. And supporting with goods in, ensuring all parcels are delivered to correct area within the hospital.
For a full list of responsibilities, please refer to the attached Job Description and Person Specification.
For further details / informal visits contact:
Name
James Mawditt
Job title
Senior Inventory manager
Email address
James.Mawditt@SomersetFT.nhs.uk
Telephone number
01823 343616
About us
As an organisation, the NHS offers a wide range of benefits including flexible working, pension contributions, and not to mention our Blue Light Card and NHS exclusive discounts.
We work hard to make sure that inclusion is part of everything we do. We know that true inclusion means we're able to provide the best care for our patients and provide a fulfilling career for all our colleagues.
We have six active and impactful colleague networks. These networks provide a safe space for colleagues to share their experiences and learn from one another, but also influence change across our trust:
- Multicultural Network
- Women's Network
- Armed Forces' Network
- LGBTQ+ Network
- Lived Experience Network, for colleagues living with disabilities
- Autistic Colleague Network
We offer a form of weekly pay via Wagestream. Bank Pay is an easy way to automatically get paid a percentage of the money you've already earned from any bank shifts completed the previous week. It means you don't have to wait until the end of the month for your bank shift pay, giving you more flexibility.
Don't worry - the remaining portion of your pay is set aside to make sure your tax contributions are paid in full and if your tax contributions amount to less than the money set aside you'll receive it all back at the end of each month.
Job description
Job responsibilities
Communication and Key Working Relationships
The post holder will: Communicate with customers and staff in a professional manner. Liaise with clinical managers, department staff and procurement team to source acceptable alternative products where an out-of-stock situation occurs. Liaise with end user and suppliers and colleagues in relation to any supply issues, problem solving, updating teams on progress and attend clinical huddles if appropriate for theatre areas. Attend regular team meetings and keep up to date with changes to policies/procedures within the department. Receive and respond in a timely manner to all telephone queries. Liaise with NHS Supply Chain in relation to returns, short deliveries and returns.Planning and OrganisationThe post holder will: Work flexibly across the Trust as required. Plans and manages own workload. Follow agreed replenishment and system routines to ensure compliance. That includes NHS Supply Chain, Atticus, Centros and any other systems that impact inventory management. Ability to priorities workload based on problem solving and non- routine issues and activities that could arise. Ability to multitask several scheduled routines and unforeseen events which could involve more complex tasks and issues.AnalyticsThe post holder will: Problem solving and fault finding relating to stock availability issues, supplier late deliveries or system discrepancies. Analysis and assess reports and data to communicate to colleagues, clinical teams to make sound decisions, this could include conflicting information.Responsibility for Patient / Client Care, Treatment & TherapyThe post holder will: Ensure clinical consumables are available at the right place and right time to enable clinical care delivered in a cost effective, efficient manner. This is to aid product safety withdrawals and product transparency.Policy, Service, Research & Development ResponsibilityThe post holder will: Read and adhere to all Trust policies and department routines and procedures. Contribute to discussions on efficiency savings within the directorate. Feedback any development ideas or lesson learnt to the Supply chain team. Ensure hand hygiene policy compliance of self, and challenge others, as necessary. Support any service or change improvement programme, such as the IMIP programme. Keep update date with personal training requirements to complete the role and trust policy.Responsibility for Finance, Equipment & Other ResourcesThe post holder will: Ensure replenishment of all stock areas using PDA/bar code technology and the Trust purchase order system. Stock will be replenished to agreed levels to meet needs of the user and ensure good stock rotation is maintained. Review reorder level and reorder quantity in line with end user demand / Atticus system ensuring that all goods ordered are against the correct budget code. Replenish NHS Supply Chain, directs and Atticus items will be put in agreed merchandising standards, time, and day. Conduct inventory stock checks as required in line with replenishment routines. Ensure there are sufficient stocks to cover Bank Holidays. Carry out general administration duties to complement role as required to include filing, record keeping and printing barcodes. Keep storage areas clean and tidy. Ensure goods requiring return to suppliers are dealt with in a timely manner. Contribute to discussions on efficiency savings within the directorate. Be cost aware and use equipment and resources in a cost-effective way. Seek opportunities to create changes which enhance the service. Ensure team adopt a just in time philosophy and assist with identifying ways to reduce waste. Provide advice to end users regarding availability of products, costs, returns etc. Provide cover for goods in/receipting area to direct stock into the Trust. Record delivery details in accordance with the inventory management processes. Deliver parcels around all areas with priority given to urgent or refundable stock. Ensure deliveries are correct and resolve delivery issues. Respond in a timely and professional manner to source and expedite goods in the event of a medical emergency.Responsibility for Supervision, Leadership & ManagementThe post holder will: May be required to support and coach new or junior staff within the environment/job role. Assist with training and supervision of new staff.Information Resources & Administrative DutiesThe post holder will: The post holder will: Use the Trust computer system for updating records as required. Read and respond to emails urgently. Carry out general administration duties to complement role as required to include filing, record keeping and printing barcodes. Ensure adherence to the time and attendance system.Any Other Specific Tasks Required There could be a requirement to drive a Luton van or similar vehicle that is owned and managed by the Trust fleet, to transport clinical consumables to and from Trust own sites. This is dependent of the specific duties and routines of the replenishment assistant.Review of this Job Description
This job description is intended as an outline indicator of general areas of activity and will be amended in the light of changing service needs. This job description is to be reviewed in conjunction with the post holder on an annual basis.General Information
At all times promote and maintain the safety of children by working according to the Trust's Child Protection Policy and supporting guidance. Being pro-active and responsive to child protection concerns by early reporting, recording and referral of issues according to Trust arrangements. Attending child protection training that is appropriate to your role.
ConfidentialityThe post holder will maintain appropriate confidentiality of information relating to commercially sensitive matters regarding Trust business, and to personal information relating to members of staff and patients. The post holder will be expected to comply with all aspects of the Data Protection Act (1998), the Staff Code of Confidentiality and the IT Security and Acceptable Use Policy.Equality & DiversitySomerset NHS Foundation Trust is committed to achieving equality of opportunity for all staff and for those who access services. You must work in accordance with equal opportunity policies/procedures and promote the equality and diversity agenda of the Trust.SafeguardingAll employees have a duty for safeguarding and promoting the welfare of children and vulnerable adults. Staff must be aware of the Trusts procedure for raising concerns about the welfare of anyone with whom they have contact.Risk Management / Health and SafetyEmployees must be aware of the responsibilities placed on them under the Health & Safety at Work Act 1974, ensure that agreed safety procedures are carried out and maintain a safe environment for employees, patients and visitors.Records ManagementThe post holder has responsibility for the timely and accurate creation, maintenance, and storage of records in accordance with Trust policy, including email documents and with regard to the Data Protection Act, The Freedom of Information Act and any other relevant statutory requirements.Clinical GovernanceThe post holder will be expected to participate in clinical governance activities to assist the Trust to provide high quality services.Prevention and Control of Healthcare Associated InfectionThe post holder is expected to comply with Trust Infection Control Policies and conduct themselves at all times in such a manner as to minimise the risk of healthcare associated infection.SmokingThe Trust operates a non-smoking policy. Employees are not permitted to smoke anywhere within the premises of the Trust or when outside on official business.Policies & ProceduresTrust employees are expected to follow Trust policies, procedures, and guidance as well as professional standards and guidelines. Copies of Trust policies can be accessed via the staff intranet or external website or via your manager.
Sustainability ClauseSomerset NHS Foundation Trust is committed to creating a sustainable business. Staff employed by the Trust, are required to think about their actions in the course of their work and make positive steps to reducing, reusing, and recycling wherever and whenever possible.
Job description
Job responsibilities
Communication and Key Working Relationships
The post holder will: Communicate with customers and staff in a professional manner. Liaise with clinical managers, department staff and procurement team to source acceptable alternative products where an out-of-stock situation occurs. Liaise with end user and suppliers and colleagues in relation to any supply issues, problem solving, updating teams on progress and attend clinical huddles if appropriate for theatre areas. Attend regular team meetings and keep up to date with changes to policies/procedures within the department. Receive and respond in a timely manner to all telephone queries. Liaise with NHS Supply Chain in relation to returns, short deliveries and returns.Planning and OrganisationThe post holder will: Work flexibly across the Trust as required. Plans and manages own workload. Follow agreed replenishment and system routines to ensure compliance. That includes NHS Supply Chain, Atticus, Centros and any other systems that impact inventory management. Ability to priorities workload based on problem solving and non- routine issues and activities that could arise. Ability to multitask several scheduled routines and unforeseen events which could involve more complex tasks and issues.AnalyticsThe post holder will: Problem solving and fault finding relating to stock availability issues, supplier late deliveries or system discrepancies. Analysis and assess reports and data to communicate to colleagues, clinical teams to make sound decisions, this could include conflicting information.Responsibility for Patient / Client Care, Treatment & TherapyThe post holder will: Ensure clinical consumables are available at the right place and right time to enable clinical care delivered in a cost effective, efficient manner. This is to aid product safety withdrawals and product transparency.Policy, Service, Research & Development ResponsibilityThe post holder will: Read and adhere to all Trust policies and department routines and procedures. Contribute to discussions on efficiency savings within the directorate. Feedback any development ideas or lesson learnt to the Supply chain team. Ensure hand hygiene policy compliance of self, and challenge others, as necessary. Support any service or change improvement programme, such as the IMIP programme. Keep update date with personal training requirements to complete the role and trust policy.Responsibility for Finance, Equipment & Other ResourcesThe post holder will: Ensure replenishment of all stock areas using PDA/bar code technology and the Trust purchase order system. Stock will be replenished to agreed levels to meet needs of the user and ensure good stock rotation is maintained. Review reorder level and reorder quantity in line with end user demand / Atticus system ensuring that all goods ordered are against the correct budget code. Replenish NHS Supply Chain, directs and Atticus items will be put in agreed merchandising standards, time, and day. Conduct inventory stock checks as required in line with replenishment routines. Ensure there are sufficient stocks to cover Bank Holidays. Carry out general administration duties to complement role as required to include filing, record keeping and printing barcodes. Keep storage areas clean and tidy. Ensure goods requiring return to suppliers are dealt with in a timely manner. Contribute to discussions on efficiency savings within the directorate. Be cost aware and use equipment and resources in a cost-effective way. Seek opportunities to create changes which enhance the service. Ensure team adopt a just in time philosophy and assist with identifying ways to reduce waste. Provide advice to end users regarding availability of products, costs, returns etc. Provide cover for goods in/receipting area to direct stock into the Trust. Record delivery details in accordance with the inventory management processes. Deliver parcels around all areas with priority given to urgent or refundable stock. Ensure deliveries are correct and resolve delivery issues. Respond in a timely and professional manner to source and expedite goods in the event of a medical emergency.Responsibility for Supervision, Leadership & ManagementThe post holder will: May be required to support and coach new or junior staff within the environment/job role. Assist with training and supervision of new staff.Information Resources & Administrative DutiesThe post holder will: The post holder will: Use the Trust computer system for updating records as required. Read and respond to emails urgently. Carry out general administration duties to complement role as required to include filing, record keeping and printing barcodes. Ensure adherence to the time and attendance system.Any Other Specific Tasks Required There could be a requirement to drive a Luton van or similar vehicle that is owned and managed by the Trust fleet, to transport clinical consumables to and from Trust own sites. This is dependent of the specific duties and routines of the replenishment assistant.Review of this Job Description
This job description is intended as an outline indicator of general areas of activity and will be amended in the light of changing service needs. This job description is to be reviewed in conjunction with the post holder on an annual basis.General Information
At all times promote and maintain the safety of children by working according to the Trust's Child Protection Policy and supporting guidance. Being pro-active and responsive to child protection concerns by early reporting, recording and referral of issues according to Trust arrangements. Attending child protection training that is appropriate to your role.
ConfidentialityThe post holder will maintain appropriate confidentiality of information relating to commercially sensitive matters regarding Trust business, and to personal information relating to members of staff and patients. The post holder will be expected to comply with all aspects of the Data Protection Act (1998), the Staff Code of Confidentiality and the IT Security and Acceptable Use Policy.Equality & DiversitySomerset NHS Foundation Trust is committed to achieving equality of opportunity for all staff and for those who access services. You must work in accordance with equal opportunity policies/procedures and promote the equality and diversity agenda of the Trust.SafeguardingAll employees have a duty for safeguarding and promoting the welfare of children and vulnerable adults. Staff must be aware of the Trusts procedure for raising concerns about the welfare of anyone with whom they have contact.Risk Management / Health and SafetyEmployees must be aware of the responsibilities placed on them under the Health & Safety at Work Act 1974, ensure that agreed safety procedures are carried out and maintain a safe environment for employees, patients and visitors.Records ManagementThe post holder has responsibility for the timely and accurate creation, maintenance, and storage of records in accordance with Trust policy, including email documents and with regard to the Data Protection Act, The Freedom of Information Act and any other relevant statutory requirements.Clinical GovernanceThe post holder will be expected to participate in clinical governance activities to assist the Trust to provide high quality services.Prevention and Control of Healthcare Associated InfectionThe post holder is expected to comply with Trust Infection Control Policies and conduct themselves at all times in such a manner as to minimise the risk of healthcare associated infection.SmokingThe Trust operates a non-smoking policy. Employees are not permitted to smoke anywhere within the premises of the Trust or when outside on official business.Policies & ProceduresTrust employees are expected to follow Trust policies, procedures, and guidance as well as professional standards and guidelines. Copies of Trust policies can be accessed via the staff intranet or external website or via your manager.
Sustainability ClauseSomerset NHS Foundation Trust is committed to creating a sustainable business. Staff employed by the Trust, are required to think about their actions in the course of their work and make positive steps to reducing, reusing, and recycling wherever and whenever possible.
Person Specification
Scoring
Essential
- Previous replenishment / warehouse experience
- Worked with PDA's
- Knowledge of Microsoft systems
Desirable
- Driving Licence
- Worked in the NHS
Person Specification
Scoring
Essential
- Previous replenishment / warehouse experience
- Worked with PDA's
- Knowledge of Microsoft systems
Desirable
- Driving Licence
- Worked in the NHS
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
