Job summary
This post holder's role is an integral role within Procurement.
The post holder will be working as part of the Operational Buying team and supporting the Category teams and the Supply chain teams.
-The core function of this role is, purchasing goods and services for Somerset NHS Foundation Trust using the Centros purchasing system and GHX catalogue system. The role is a customer focused service putting patients first, in line with the Trust values.
The role will be based at Musgrove Park Hospital.
Main duties of the job
- Daily respond to requests from hospital staff and suppliers for advice and guidance. This may be made in person, via email, or telephone and must be handled in accordance with laid down procedures.
- Using e-procurement systems and the internet, source goods and services from suppliers and recommend the most commercially advantageous options to hospital staff and Procurement colleagues.
- Daily contact with suppliers via telephone/email to obtain pricing information, delivery dates and stock levels on behalf of hospital staff
- To employ effective catalogue management procedures. Maintain accurate supplier pricing data and maintenance of the GHX catalogue system.
- Update, review and maintain supplier, product and customer data on the catalogue management system.
- Ensure that appropriate products and services are set up correctly with accurate product codes and prices, ensuring contract information is added where appropriate.
Ensure telephones and e-mails are answered promptly by the team and matters dealt with in an appropriate and professional manner
About us
As an organisation, the NHS offers a wide range of benefits including flexible working, fantastic pension contributions, market leading annual leave allowance, career progression and regular conversations, not to mention our Blue Light Card and NHS exclusive discounts.
The benefits of working in Somerset include the idyllic countryside, with our areas of outstanding beauty and stunning coastlines. You will get to enjoy these perks whilst still only being a stone's throw away from bustling city centres like Bristol, Bath and Exeter and only two hours away from London.
There are excellent educational facilities in the area and, when compared to other regions, house prices are reasonable. You will to experience the best of both in Somerset, the countryside and the cosmopolitan - there is truly something for everyone!
Job description
Job responsibilities
- Maintain the product data and information on Centros and the GHX catalogue system to support front-line staff.
- Process New Product request forms and training requests in a timely manner and communicate closely with front-line staff to ensure the right products are ordered at the right time to support front-line staff care for patients.
- Use the Trust computer systems to update information and respond to emails on a daily basis.
- Ensure that appropriate products and services are set up correctly with accurate product codes and prices, ensuring contract information is added where appropriate.
- Ensure telephones and e-mails are answered promptly by the team and matters dealt with in an appropriate and professional manner.
- Take the lead in networking with key current and future suppliers/clinical/professional bodies.
- Work with groups of staff at all levels in Procurement, Finance and the wider hospital contributing to analyse and re-design existing processes with a view to ensuring that they are efficient, effective and help in delivering an improved quality service.
- Make use of the national contracts available but where appropriate decide when a bespoke quotation exercise would offer better value.
- To actively participate in the standardisation and rationalisation of products and suppliers especially in liaison with the Clinical Procurement Specialist.
- Manage own work load in order to meet defined objectives and be flexible with the ability to alter activities and priorities as the need arises.
Job description
Job responsibilities
- Maintain the product data and information on Centros and the GHX catalogue system to support front-line staff.
- Process New Product request forms and training requests in a timely manner and communicate closely with front-line staff to ensure the right products are ordered at the right time to support front-line staff care for patients.
- Use the Trust computer systems to update information and respond to emails on a daily basis.
- Ensure that appropriate products and services are set up correctly with accurate product codes and prices, ensuring contract information is added where appropriate.
- Ensure telephones and e-mails are answered promptly by the team and matters dealt with in an appropriate and professional manner.
- Take the lead in networking with key current and future suppliers/clinical/professional bodies.
- Work with groups of staff at all levels in Procurement, Finance and the wider hospital contributing to analyse and re-design existing processes with a view to ensuring that they are efficient, effective and help in delivering an improved quality service.
- Make use of the national contracts available but where appropriate decide when a bespoke quotation exercise would offer better value.
- To actively participate in the standardisation and rationalisation of products and suppliers especially in liaison with the Clinical Procurement Specialist.
- Manage own work load in order to meet defined objectives and be flexible with the ability to alter activities and priorities as the need arises.
Person Specification
essential
Essential
- Educated to GCSE level or equipment relevant experience in field
Desirable
- oExperience of negotiating with suppliers and customers in a large organisation and track record of achieving significant cost reductions
- oExperience of working within the public sector and working knowledge of EU regulations
- oExperience working in a service industry
Person Specification
essential
Essential
- Educated to GCSE level or equipment relevant experience in field
Desirable
- oExperience of negotiating with suppliers and customers in a large organisation and track record of achieving significant cost reductions
- oExperience of working within the public sector and working knowledge of EU regulations
- oExperience working in a service industry
