Research Data Administrator Band 3 (2 Posts)

Job description

Job responsibilities

Communication & Working Relationships

The post holder will demonstrate highly effective interpersonal and communication skills together with the ability to work effectively and cohesively with a wide range of clinical and non-clinical staff within the department and also with external study organisers.

The post holder will communicate with external study centres and monitors.

To work closely with the research nurses and clinicians where necessary to ensure that all data are captured for patients on clinical trials and question/complete missing fields

Attend necessary training courses and meetings with peers in the South West and also nationally.

Following training, carry out and take telephone calls from trials patients or their relatives and deal sensitively and in a professional manner at all times.

Liaise daily with all levels of multidisciplinary teams in the department and Trust with regard to trials, either by phone, email or face to face where appropriate

Data Management

To be responsible for the input of clinical and other data necessary for clinical trial purposes

Checking all data is accurately populated, ensuring all empty data fields are completed to ensure data quality, completeness, validity, consistency, timeliness and accuracy to ensure the data is appropriate for its specific use within the study.

Maintain and update Databases used for all aspects of the patient pathway experience within Portfolio clinical research studies. This includes Microsoft Excel, and on line web databases.

Maintain spread sheets/database on patient recruitment

Responsible for the inputting data into EDGE Intelligent Research Management system Extract data from information systems and prepare summaries to support regular clinical audit, update reports as requested

Responsible for forwarding completed data and data queries to trials unit (or sponsor)

Maintenance of robust systems to track and monitor patient and financial progress through clinical trials.

To be responsible for the electronic or paper entry of the Case Report Forms (CRFs) in line with the agreed timelines within the Clinical Trial Agreement (CTA) for commercial sponsors and local SOPs for Non-Commercial studies

To be responsible for liaising with Clinical Trials Units (Sponsor) regarding data queries and for checking/resolving data queries

To be responsible for liaising with research nurses and commercial trial sponsors to ensure complex data issues are resolved

To have a basic understanding of the activities associated with each trial that is allocated to the post holder eg financial processes & implications of data entry delay or inaccuracy

To utilise the Trusts IT systems eg: Mosaiq; Maxims; Order Comms; EPRO, etc in order to access relevant information for trial data collection purposes

Uploading of digital images required by sponsors.

To produce status updates when requested by the other member of the Research Team, eg of the numbers of patients

To comply with the Trusts policy on Data Protection, Confidentiality and security.

Planning & Organisation

Advanced organisational skills are required to manage several projects at various stages of development concurrently.

To be involved in the setting up of new trials particularly where the post holder may be involved in data management.

To be involved with training and updates from trial Sponsors/trail coordinators regarding study specific data entry requirements.

Prioritise workload to ensure specific deadlines; expected timelines and clinical importance are achieved.

To organise, attend and contribute to research meetings with Consultants (or other Principle Investigators), nurses, healthcare professionals, managers and administrative staff.

Person Specification

BEHAVIOURS ALIGNED WITH TRUST VALUES

Essential

• Outstanding Care
• Working Together
• Leading and Listening

QUALIFICATIONS & TRAINING

Essential

• Good standard of education: English, Mathematics and a science GCSE (or equivalent)
• Educated to A-level or Level 3 Advanced Diploma
• Computer qualification (eg. European Computer Driving License, MOST) or ability to demonstrate a high standard of proficiency in MS Office and electronic file management

Desirable

• Degree or working towards
• NVQ level 3 (or equivalent experience) in business and administration

KNOWLEDGE

Essential

• Microsoft Office, in particular Microsoft Word, Excel and Access'

Desirable

• Research Governance
• Medical terminology

Skills and Abilities

Essential

• Evidence of a good standard of literacy/English language skills
• Advanced keyboard skills
• Able to work calmly and effectively under pressure
• Able to communicate effectively, confidently and tactfully (including telephone manner) with staff and patients or their relatives/carers.
• Able to use initiative within the scope of the job, whilst recognising and working within professional boundaries
• Excellent planning and organisational skills
• Able to work as part of a team
• Accuracy and attention to detail

Experience

Essential

• Data management - writing and running reports
• Experience of working in the NHS or similar organisation/setting
• Experience of dealing with patients or the public

Desirable

• Experience in clinical data collection or audit
• Experience working with medical records
• Dealing with personal confidential and or sensitive information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Somerset NHS Foundation Trust

Address

Musgrove Park Hospital

Taunton

TA1 5DA

Employer's website

https://www.somersetft.nhs.uk/ (Opens in a new tab)