Personal Assistant

Cambridge University Hospital NHS Foundation Trust

Information:

This job is now closed

Job summary

We are looking for a well-organised and enthusiastic individual to join the digestive diseases team as personal assistant to our lead nurses. The ability to work well under pressure, be organised and have excellent communication skills are essential. You must be able to work both independently and within the team, liaise with staff at all levels in a confident manner and be willing to learn.

Hybrid working at home and on site may be discussed and considered once fully trained.

Main duties of the job

To provide a comprehensive PA service and administrative support to the Band 8 Lead Nurses within Digestive Diseases including managing diaries, coordinating and preparing meetings, optimising clinical time, taking minutes, producing letters and other documents, dealing with queries and providing administrative support to the specialist nurses and their teams.

About us

Our Trust

Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke's Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners. Recognised as providing 'outstanding' care to our patients and rated 'Good' overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH's values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people's age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.

Date posted

04 December 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year p.a. pro rata

Contract

Secondment

Working pattern

Full-time, Part-time, Flexible working

Reference number

180-A-245498-RE

Job locations

Addenbrookes Hospital-Division A

Hills Road

Cambridge

CB2 0QQ


Job description

Job responsibilities

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

Please note:- Internal applicants on permanent contracts can only apply for this post as a secondment and must have the approval of your current line manager before applying.

As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position.

This vacancy will close at midnight on 18th December 2024

Interviews are due to be held week commencing 6th January 2024

Benefits to you

At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.

On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only caf, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.

CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.

We welcome applications from the Armed Forces.

Job description

Job responsibilities

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

Please note:- Internal applicants on permanent contracts can only apply for this post as a secondment and must have the approval of your current line manager before applying.

As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position.

This vacancy will close at midnight on 18th December 2024

Interviews are due to be held week commencing 6th January 2024

Benefits to you

At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.

On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only caf, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.

CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.

We welcome applications from the Armed Forces.

Person Specification

Qualifications

Essential

  • Educated to A Level or Level 3 Business Admin/IT qualification or equivalent experience including -English GCSE pass at Grade 4 or above -Maths GCSE pass at Grade 4 or above
  • Evidence of continuous professional development.

Desirable

  • IT specialist, health informatics qualification or equivalent
  • Medical Terminology Certificate or equivalent

Experience

Essential

  • Experience of working in a busy office environment or reception service
  • Experience of administrative work
  • Prioritising, planning and organising own tasks
  • Working within guidelines and developing administrative processes
  • Customer service and dealing with enquiries in difficult situations
  • Data entry and producing reports
  • Experience of IT packages - Microsoft Office
  • Secretarial and/or administrative including diary management, co- coordinating and arranging meetings, minute taking and developing templates.
  • Experience of producing documents to a high standard

Desirable

  • Familiarity with Epic computer system
  • Previous experience of working in the NHS

Knowledge

Essential

  • Understanding confidentiality and data protection
  • Understanding of customer services
  • Office procedures
  • Good working knowledge of Microsoft Office packages

Desirable

  • Knowledge of Trust information systems

Skills

Essential

  • Ability to work as part of a team
  • Excellent communication skills including telephone, e-mail and face to face
  • Ability to organise and manage own timekeeping to schedule and deadlines
  • Ability to adapt to change
  • Ability to work under pressure
  • Ability to store and safeguard confidential documents, both electronic and hard copy
  • Ability to show attention to detail and accuracy
  • Willing to take on and learn new skills
  • Good organisation skills
  • Ability to use own initiative and work autonomously

Desirable

  • Ability to requisition general stock
  • Ability to develop templates for letters
  • Minute-taking

Additional Requirements

Essential

  • The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of Together - Safe, Kind, Excellent.
Person Specification

Qualifications

Essential

  • Educated to A Level or Level 3 Business Admin/IT qualification or equivalent experience including -English GCSE pass at Grade 4 or above -Maths GCSE pass at Grade 4 or above
  • Evidence of continuous professional development.

Desirable

  • IT specialist, health informatics qualification or equivalent
  • Medical Terminology Certificate or equivalent

Experience

Essential

  • Experience of working in a busy office environment or reception service
  • Experience of administrative work
  • Prioritising, planning and organising own tasks
  • Working within guidelines and developing administrative processes
  • Customer service and dealing with enquiries in difficult situations
  • Data entry and producing reports
  • Experience of IT packages - Microsoft Office
  • Secretarial and/or administrative including diary management, co- coordinating and arranging meetings, minute taking and developing templates.
  • Experience of producing documents to a high standard

Desirable

  • Familiarity with Epic computer system
  • Previous experience of working in the NHS

Knowledge

Essential

  • Understanding confidentiality and data protection
  • Understanding of customer services
  • Office procedures
  • Good working knowledge of Microsoft Office packages

Desirable

  • Knowledge of Trust information systems

Skills

Essential

  • Ability to work as part of a team
  • Excellent communication skills including telephone, e-mail and face to face
  • Ability to organise and manage own timekeeping to schedule and deadlines
  • Ability to adapt to change
  • Ability to work under pressure
  • Ability to store and safeguard confidential documents, both electronic and hard copy
  • Ability to show attention to detail and accuracy
  • Willing to take on and learn new skills
  • Good organisation skills
  • Ability to use own initiative and work autonomously

Desirable

  • Ability to requisition general stock
  • Ability to develop templates for letters
  • Minute-taking

Additional Requirements

Essential

  • The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of Together - Safe, Kind, Excellent.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Cambridge University Hospital NHS Foundation Trust

Address

Addenbrookes Hospital-Division A

Hills Road

Cambridge

CB2 0QQ


Employer's website

https://www.cuh.nhs.uk (Opens in a new tab)

Employer details

Employer name

Cambridge University Hospital NHS Foundation Trust

Address

Addenbrookes Hospital-Division A

Hills Road

Cambridge

CB2 0QQ


Employer's website

https://www.cuh.nhs.uk (Opens in a new tab)

For questions about the job, contact:

Specialty PA for Digestive Diseases

Amy Kavanagh

amy.kavanagh3@nhs.net

Date posted

04 December 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year p.a. pro rata

Contract

Secondment

Working pattern

Full-time, Part-time, Flexible working

Reference number

180-A-245498-RE

Job locations

Addenbrookes Hospital-Division A

Hills Road

Cambridge

CB2 0QQ


Supporting documents

Privacy notice

Cambridge University Hospital NHS Foundation Trust's privacy notice (opens in a new tab)