Job summary
We are looking for an enthusiastic and dedicated individual to join our Blood Sciences team as an Administrator and Personal Assistant. This dual role is pivotal in ensuring the smooth operation of our Blood Sciences department, providing comprehensive administrative support to our team and personal assistance to the Blood Sciences Operations Manager.
The ideal candidate will have excellent organisational skills, the ability to manage multiple tasks simultaneously, and a commitment to maintaining high standards of confidentiality and professionalism.
Main duties of the job
To provide a comprehensive and high quality personal assistant and administrative service supporting the Blood Science Operations Manager and Blood Sciences senior team.
About us
Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke's Hospital and the Rosie Hospital in Cambridge. With over 12000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners. Recognised as providing 'outstanding' care to our patients and rated 'Good' overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH's values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.
CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people's age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.
Job description
Job responsibilities
Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.
As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position.
This vacancy will close at midnight on 16th June 2024
Interviews are due to be held on 28th June 2024
Benefits to you
We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel.
Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.
We welcome applications from the Armed Forces.
Job description
Job responsibilities
Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.
As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position.
This vacancy will close at midnight on 16th June 2024
Interviews are due to be held on 28th June 2024
Benefits to you
We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel.
Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.
We welcome applications from the Armed Forces.
Person Specification
Qualifications
Essential
- Educated to A Level or Level 3 Business Admin/IT qualification or equivalent experience including: -English GCSE pass at Grade 4 or above. -Maths GCSE pass at Grade 4 or above.
- Touch typing certificate or equivalent experience.
- Audio typing experience.
- Secretarial qualification (RSA III) or equivalent experience.
Desirable
- IT specialist, health informatics qualification or equivalent.
- Team Leader/Management qualification.
- Medical Terminology Certificate or equivalent.
Experience
Essential
- Experience of administrative work.
- Prioritising, planning and organising own tasks.
- Working within guidelines and developing administrative processes.
- Customer service and dealing with enquiries in difficult situations.
- Data entry and producing reports.
- Experience of IT packages - Microsoft Office.
- Secretarial and/or administrative including diary management, co- ordinating and arranging meetings, minute taking and developing templates.
- Allocate and monitor work of others.
- Audio typing
Desirable
- Familiarity with Epic computer system.
- Previous experience of working in the NHS.
- Previous experience of using HealthRoster.
Knowledge
Essential
- Understanding confidentiality and data protection.
- Understanding of customer services.
- Office procedures.
Desirable
- Knowledge of Trust information systems.
Skills
Essential
- Ability to work as part of a team.
- Excellent communication skills including telephone, e-mail and face to face.
- Ability to organise and manage own timekeeping to schedule and deadlines.
- Ability to adapt to change.
- Ability to work under pressure.
- Ability to store and safeguard confidential documents, both electronic and hard copy.
- Ability to show attention to detail and accuracy.
- Willing to take on and learn new skills.
- Accurate and speedy typing and keyboard skills.
- Good organisation skills.
- Ability to use own initiative and work autonomously.
Additional Requirements
Essential
- The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of Together - Safe, Kind, Excellent.
- Demonstrate an understanding of Trust behaviour and values.
Person Specification
Qualifications
Essential
- Educated to A Level or Level 3 Business Admin/IT qualification or equivalent experience including: -English GCSE pass at Grade 4 or above. -Maths GCSE pass at Grade 4 or above.
- Touch typing certificate or equivalent experience.
- Audio typing experience.
- Secretarial qualification (RSA III) or equivalent experience.
Desirable
- IT specialist, health informatics qualification or equivalent.
- Team Leader/Management qualification.
- Medical Terminology Certificate or equivalent.
Experience
Essential
- Experience of administrative work.
- Prioritising, planning and organising own tasks.
- Working within guidelines and developing administrative processes.
- Customer service and dealing with enquiries in difficult situations.
- Data entry and producing reports.
- Experience of IT packages - Microsoft Office.
- Secretarial and/or administrative including diary management, co- ordinating and arranging meetings, minute taking and developing templates.
- Allocate and monitor work of others.
- Audio typing
Desirable
- Familiarity with Epic computer system.
- Previous experience of working in the NHS.
- Previous experience of using HealthRoster.
Knowledge
Essential
- Understanding confidentiality and data protection.
- Understanding of customer services.
- Office procedures.
Desirable
- Knowledge of Trust information systems.
Skills
Essential
- Ability to work as part of a team.
- Excellent communication skills including telephone, e-mail and face to face.
- Ability to organise and manage own timekeeping to schedule and deadlines.
- Ability to adapt to change.
- Ability to work under pressure.
- Ability to store and safeguard confidential documents, both electronic and hard copy.
- Ability to show attention to detail and accuracy.
- Willing to take on and learn new skills.
- Accurate and speedy typing and keyboard skills.
- Good organisation skills.
- Ability to use own initiative and work autonomously.
Additional Requirements
Essential
- The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of Together - Safe, Kind, Excellent.
- Demonstrate an understanding of Trust behaviour and values.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).