Job summary
An exciting opportunity has arisen to join the Cambridge Breast Unit administration team based at Cambridge University Hospital and work within the National Breast Screening Programme.
The Office Manager will work closely with the Breast Screening Programme Manager and Imaging Service Lead to ensure that the Cambridge and Huntingdon Breast Screening Programme is managed in line with national targets. The role also includes assisting with day-to-day management of overall service delivery.
You will ideally have experience of managing staff and be experience in computer systems. You will work in close collaboration with all members of the multidisciplinary teams in primary and secondary care to provide a co-ordinated and seamless service.
Main duties of the job
You will support the Programme Manager in the effective delivery of the local routine breast screening programme across the Cambridge and Huntingdon catchment area. This will involve using a number of different computer systems including NBSS and Epic depending on the clinical pathway.
The role will include the coordination of routine 3 yearly invitations for breast screening, day to day management of screening clinics and subsequent assessment clinics, processing of screening results, booking imaging appointments, national data monitoring and production of KPI reports, answering incoming calls from the public and dealing with queries.
The Office Manager will also support the Programme Manager to lead and motivate the administration team.
We are looking for a confident and proactive individual with a strong attention to detail who enjoys working as part of a team.
About us
Our Trust
Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke's Hospital and the Rosie Hospital in Cambridge. With over 12000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners. Recognised as providing 'outstanding' care to our patients and rated 'Good' overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH's values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.
CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people's age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.
Job description
Job responsibilities
Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.
This vacancy will close at midnight on the 13th March 2024.
Interviews are due to be held on the 20th March 2024.
Benefits to you
We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel.
Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.
We welcome applications from the Armed Forces.
Job description
Job responsibilities
Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.
This vacancy will close at midnight on the 13th March 2024.
Interviews are due to be held on the 20th March 2024.
Benefits to you
We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel.
Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.
We welcome applications from the Armed Forces.
Person Specification
Qualifications
Essential
- Educated to GCSE/ NVQ3/Diploma level.
Desirable
- Secretarial/Administrative qualification.
Experience
Essential
- Previous administrative experience.
- Experience of managing a team.
- Experience of using advanced IT application i.e Excel, Word, Powerpoint.
Desirable
- Previous NHS experience.
- Experience of extracting and manipulating data from a variety of IT systems.
Knowledge
Essential
- Knowledge of NBSS and understanding of the NHS Breast Screening Service.
- Knowledge of Cancer services.
Desirable
- Knowledge of BS Select.
- Knowledge of Trust hospital IT systems.
Skills
Essential
- Effective communicator with good interpersonal skills.
- Able to work as a team player and independently.
- Organises own work to a high standard.
- Able to think logically, independently and solve problems.
- Flexibility to adapt as the service requirements change.
- Training skills.
Additional Requirements
Essential
- The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of safe, kind, excellent.
Person Specification
Qualifications
Essential
- Educated to GCSE/ NVQ3/Diploma level.
Desirable
- Secretarial/Administrative qualification.
Experience
Essential
- Previous administrative experience.
- Experience of managing a team.
- Experience of using advanced IT application i.e Excel, Word, Powerpoint.
Desirable
- Previous NHS experience.
- Experience of extracting and manipulating data from a variety of IT systems.
Knowledge
Essential
- Knowledge of NBSS and understanding of the NHS Breast Screening Service.
- Knowledge of Cancer services.
Desirable
- Knowledge of BS Select.
- Knowledge of Trust hospital IT systems.
Skills
Essential
- Effective communicator with good interpersonal skills.
- Able to work as a team player and independently.
- Organises own work to a high standard.
- Able to think logically, independently and solve problems.
- Flexibility to adapt as the service requirements change.
- Training skills.
Additional Requirements
Essential
- The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of safe, kind, excellent.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).