Job summary
This is an exciting opportunity to join the East Genomic Medicine Service Alliance (GMSA) as a Business Support Administrator.
We are seeking an exceptional and dynamic individual based in Cambridge to assist with administrative duties of the East NHS Genomics Medicine Service over a large and complex geography covering the East of England and East Midlands.
The East GMSA is an Alliance Partnership between Cambridge University Hospitals NHS Foundation Trust, Norfolk and Norwich University NHS Foundation Trust, University Hospitals of Leicester NHS Trust and Nottingham University Hospitals NHS Trust.
Main duties of the job
The East GMSA Business Support role will act as a support role for business and administrative work to the East GMSA Leadership Team.
You will support the efficient administration and management support service, utilising excellent IT, communication and organisational skills.
You will have a crucial role in supporting the East GMSA team to deliver their objectives and will be responsible for working proactively and collaboratively across the East GMSA region as the main administrative point of contact.
You will need to be able to work at a computer for long periods of time, and a hybrid model of office and home-based working is possible. You may also be able to travel across the network as required.
About us
Our TrustCambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke's Hospital and the Rosie Hospital in Cambridge. With over 11000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners. Recognised as providing 'outstanding' care to our patients and rated 'Good' overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH's values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people's age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.
Job description
Job responsibilities
Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.
Please note:- Internal applicants on permanent contracts can only apply for this post as a secondment and must have the approval of your current line manager before applying.
This vacancy will close at midnight on the 25th February 2024.
Interviews are due to be held on the 4th March 2024.
Benefits to you
We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel.
Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.
We welcome applications from the Armed Forces.
Job description
Job responsibilities
Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.
Please note:- Internal applicants on permanent contracts can only apply for this post as a secondment and must have the approval of your current line manager before applying.
This vacancy will close at midnight on the 25th February 2024.
Interviews are due to be held on the 4th March 2024.
Benefits to you
We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel.
Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.
We welcome applications from the Armed Forces.
Person Specification
Qualifications
Essential
- Educated to degree level or equivalent experience or training.
- Customer Service/ Business Admin /ITQ or equivalent professional experience.
Experience
Essential
- Experience of working in a busy clerical/office environment or reception service or project.
- Secretarial and/or complex administrative experience.
- Prioritising, planning and organising own and other tasks.
- Data entry experience and documentation.
- Experience in working collaboratively across professions and services.
- Experience of supporting complex programme/project management within large organisations.
- Experience of coordinating production of high-quality documentation e.g. board papers, business plans or assurance reports.
- Experience of working virtually where required e.g. teleconference meetings and use of MS Teams.
- Experience of producing high quality minutes.
Desirable
- Previous experience of working in NHS.
- Previous experience of supporting recruitment process in the NHS.
- Experience of supporting teams to deliver transformation across organisational boundaries.
- Experience of supporting complex programme/project management within large organisations.
Knowledge
Essential
- Knowledge and a track record of supporting programme/project management processes.
- Excellent working knowledge of office procedures and all Microsoft office packages.
Skills
Essential
- Excellent interpersonal and communication (written, oral, presentation, facilitation).
- Able to judge where to take action independently and where to escalate.
- Attention to detail with a quality and business focus.
- Ability to present reports/minutes in a format that is easily understood by others.
- Able to plan and minute meetings with large groups across multiple organisations.
- Able to work autonomously, prioritising own workload (with support), on a number of projects or pieces of work simultaneously and deliver to agreed deadlines.
- Exceptional organisational skills and an ability to work under pressure able to work to multiple and tight deadlines.
- Self-motivated and flexible.
- IT skills including the use of MS Office and Outlook.
Desirable
- Able to analyse, interpret and use complex information effectively.
Additional Requirements
Essential
- Willing to travel as required by the job role.
Person Specification
Qualifications
Essential
- Educated to degree level or equivalent experience or training.
- Customer Service/ Business Admin /ITQ or equivalent professional experience.
Experience
Essential
- Experience of working in a busy clerical/office environment or reception service or project.
- Secretarial and/or complex administrative experience.
- Prioritising, planning and organising own and other tasks.
- Data entry experience and documentation.
- Experience in working collaboratively across professions and services.
- Experience of supporting complex programme/project management within large organisations.
- Experience of coordinating production of high-quality documentation e.g. board papers, business plans or assurance reports.
- Experience of working virtually where required e.g. teleconference meetings and use of MS Teams.
- Experience of producing high quality minutes.
Desirable
- Previous experience of working in NHS.
- Previous experience of supporting recruitment process in the NHS.
- Experience of supporting teams to deliver transformation across organisational boundaries.
- Experience of supporting complex programme/project management within large organisations.
Knowledge
Essential
- Knowledge and a track record of supporting programme/project management processes.
- Excellent working knowledge of office procedures and all Microsoft office packages.
Skills
Essential
- Excellent interpersonal and communication (written, oral, presentation, facilitation).
- Able to judge where to take action independently and where to escalate.
- Attention to detail with a quality and business focus.
- Ability to present reports/minutes in a format that is easily understood by others.
- Able to plan and minute meetings with large groups across multiple organisations.
- Able to work autonomously, prioritising own workload (with support), on a number of projects or pieces of work simultaneously and deliver to agreed deadlines.
- Exceptional organisational skills and an ability to work under pressure able to work to multiple and tight deadlines.
- Self-motivated and flexible.
- IT skills including the use of MS Office and Outlook.
Desirable
- Able to analyse, interpret and use complex information effectively.
Additional Requirements
Essential
- Willing to travel as required by the job role.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Cambridge University Hospital NHS Foundation Trust
Address
Addenbrookes Hospital-Division Corporate
Hills Road
Cambridge
CB2 0QQ
Employer's website
https://www.cuh.nhs.uk (Opens in a new tab)