MDT Admin Assistant

Cambridge University Hospital NHS Foundation Trust

The closing date is 03 July 2022

Job summary

Each Cancer tumour site has a team of specialists, which forms the MDT (Multi-Disciplinary Team). Each MDT & Pathway Coordinator takes responsibility for ensuring that all patients have an effective MDT discussion and those on a Cancer Pathway are proactively tracked through the appropriate patient pathway from point of entry to the Trust to ensure Cancer Waiting Standards are met.

The position of the MDT Administrative Assistant will be to provide assistance and support to the MDT Coordinators whilst learning the role and developing administrative skills, knowledge and experience. This role is a training role and opportunities may arise for development into a Band 4 MDT & Pathway Coordinator role within the team.

Main duties of the job

  • To support the MDT Coordinators in the coordinating and preparation of the Multi-Disciplinary Team meetings, as directed by the Cancer Coordinator.
  • To support the MDT Coordinators in ensuring that all test results, x-rays and other relevant information are available for discussion at the MDT meeting. This will involve developing knowledge of the patient pathway for individual tumour sites and liaison with staff from Pathology, Radiology, and Medical Records and with Secretaries, Clerks and other staff from the relevant Directorates.
  • To support the MDT Coordinators in ensuring that the video conference links to other Trusts are set up prior to the MDT meetings and escalating any technical problems to Media Studio / IT to ensure a timely resolution that does not affect the MDT.
  • To support the MDT Coordinators in the distribution of MDT meetings outcomes appropriately. Also to support the development of working practices with the MDT teams and their directorate support staff to ensure that details of MDT decisions, including further investigations required are dispatched to GPs within 24 hours of any decision as directed by the Cancer Coordinator.
  • Where necessary to liaise with other Trusts in relation to patients where the Trust is a Tertiary Centre for particular cancer pathways, as directed by the Cancer Coordinator.

About us

Our Trust

Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke's Hospital and the Rosie Hospital in Cambridge. With over 11000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners. Recognised as providing 'outstanding' care to our patients and rated 'Good' overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH's values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people's age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.

Job description

Job responsibilities

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

This vacancy will close on 13 June 2022-Midnight.

Interviews are due to be held on 03 July 2022.

Benefits to you

We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases alternative working hours will be considered.

We welcome applications from the Armed Forces.

Person Specification

Qualifications

Essential

  • Educated to GCSE level or equivalent

Desirable

  • Typing qualification or equivalent Administrative experience in an office setting

Experience

Essential

  • Experience of working in a busy office environment or reception role Experience of prioritising, planning and organising own tasks Experience of customer service or dealing with the public Experience of IT packages - Microsoft Office Experience of call handling

Desirable

  • Previous experience of working in the NHS Previous experience of working with medical records Working with guidelines Experience of dealing with difficult situations and confrontations Experience of using EPIC Data entry

Knowledge

Essential

  • Understanding of confidentiality and data protection Understanding of customer service

Desirable

  • Knowledge of the Trust including awareness of the Trust's priorities Knowledge of Trust information systems Knowledge of Medical Terminology Awareness of Cancer Wait Targets

Skills

Essential

  • Ability to work as part of a team Good communication skills including telephone, email and face to face Ability to follow processes and procedures Good organisational skills Ability to meet deadlines Willing to take on/learn new skills Ability to show attention to detail and accuracy Ability to adapt to change and switch between different Cancer sites multiple times in one day ability to work under pressure ability to store and safeguard confidential documents Ability to work on more than one task at any given moment

Desirable

  • Keyboard skills

Additional Requirements

Essential

  • The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of safe, kind, excellent

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Cambridge University Hospital NHS Foundation Trust

Address

Addenbrookes Hospital - Division B

Hills Road

Cambridge

CB2 0QQ


Employer's website

https://www.cuh.nhs.uk (Opens in a new tab)

For questions about the job, contact:

Nikoleta Spicer

nikoleta.spicer@addenbrookes.nhs.uk

01223596368

Date posted

15 June 2022

Pay scheme

Agenda for change

Band

Band 3

Salary

£20,330 to £21,777 a year p.a pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

180-B-220823-RE

Job locations

Addenbrookes Hospital - Division B

Hills Road

Cambridge

CB2 0QQ


Supporting documents

If there's technical issues with the website, contact:

Email:

nhsbsa.nhsjobs@nhsbsa.nhs.uk

Telephone:

0300 330 1013

Outside UK:

+44 300 330 1013

Opening times:

Monday to Friday: 8am to 6pm

Saturday: 9am to 3pm

Closed Bank Holidays including Easter Sunday, Christmas Day, Boxing Day and New Year's Day.