Job summary
Are you self-motivated, enthusiastic and looking for a challenge? Would you like to play a part in helping researchers to find new treatments and care for NHS patients? We are invitingapplications for an Administrator to join ourfriendly, supportive anddynamicteam based in Victoria House, Fulbourn, Cambridge.
The NIHR Clinical Research Network (CRN) Eastern is one of 15 CRNs across the country which fund and support research delivery at a local level. CRN Eastern helps to increase the opportunities for patients and the public to take part in clinical research, improving the environment for clinical research in the Eastern region.
We are looking for an administrator with a positive approach and excellent interpersonal and communication skills. The role is varied and you would provide administrative support to our Study Support Services, liaising with colleagues in a wide range of groups and organisations.
Full support and training will be provided for the right candidate.
Main duties of the job
To provide high quality day to day administrative support for CRN Eastern (CRNE) Study Support Service and management hubs. To include arranging meetings and conferences, supporting the meeting Chair to take forward actions points, ensuring good communications with committee and group members and the wider research community. To provide support for projects, and take responsibility for small projects, on behalf of the CRNE.
You will work on a day to day basis within a local team but will liaise with colleagues in a wide range of groups and organisations, including the Clinical Research Network Coordinating Centre. You will correspond regularly with the members of Specialty Groups, patient representatives and with clinicians and researchers conducting research in the NHS.
Due to the nature of this role you will be required to work without direct supervision on a day to day basis.
Ability to travel routinely within the East of England and outside the region, as required, for the role.
About us
Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrookes Hospital and the Rosie Hospital in Cambridge. With over 11000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people patients, staff and partners. Recognised as providing outstanding care to our patients and rated Good overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUHs values Together - Safe, Kind, Excellent are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.
CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of peoples age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.
Job description
Job responsibilities
Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.
Please note:- Internal applicants on permanent contracts can only apply for this post as a secondment and must have the approval of your current line manager before applying.
This vacancy will close on 9 January 2022
Interviews are due to be held on 14 January 2022
Benefits to you
We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel.
For further details of our fantastic benefits please refer to the attachment below - CUH Benefits.
Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases alternative working hours will be considered.
We welcome applications from the Armed Forces.
Job description
Job responsibilities
Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.
Please note:- Internal applicants on permanent contracts can only apply for this post as a secondment and must have the approval of your current line manager before applying.
This vacancy will close on 9 January 2022
Interviews are due to be held on 14 January 2022
Benefits to you
We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel.
For further details of our fantastic benefits please refer to the attachment below - CUH Benefits.
Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases alternative working hours will be considered.
We welcome applications from the Armed Forces.
Person Specification
Qualifications
Essential
- oEducated to A level or NVQ level 3 Customer Service/ Business Admin /ITQ or equivalent Typing qualification or equivalent experience oSpecific technical/professional qualification
Desirable
- oSecretary qualification or equivalent oTeam leader/management qualification
Experience
Essential
- oExperience of working in a busy clerical/office environment or reception oservice oSecretarial and /or administrative experience including minute taking oPrioritising, planning and organising own tasks oWorking within guidelines oExperience of dealing with difficult situations and confrontations oData entry experience and documentation
Desirable
- oPrevious experience of working in NHS oPrevious experience of working with medical records oRecruitment and Selection of staff oExperience of supervising staff oExperience of Information systems
Knowledge
Essential
- oUnderstanding of confidentiality and data protection oSound knowledge of office procedures oUnderstanding of customer service oGood working knowledge of Microsoft Office packages
Desirable
- oKnowledge of the Trust including awareness of priorities oKnowledge of Trust information systems oKnowledge of Medical Terminology oAwareness of NHS targets and Trust priorities
Skills
Essential
- oAbility to work as part of a team oExcellent communication skills including telephone, email, face to face oAbility to develop templates for letters oAbility to organise and manage own time keeping to schedule and deadlines oAbility to allocate and monitor work of others oAbility to use own initiative and work autonomously oAbility to demonstrate leadership skills oWilling to take on/learn new skills oAbility to show attention to detail and accuracy oAbility to adapt to change oAbility to work under pressure oAbility to store and safeguard confidential documents
Desirable
- oAbility to touch type oAbility to work with budgets oAbility to requisition general stock
Additional Requirements
Essential
- oThe ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of safe, kind, excellent.
Person Specification
Qualifications
Essential
- oEducated to A level or NVQ level 3 Customer Service/ Business Admin /ITQ or equivalent Typing qualification or equivalent experience oSpecific technical/professional qualification
Desirable
- oSecretary qualification or equivalent oTeam leader/management qualification
Experience
Essential
- oExperience of working in a busy clerical/office environment or reception oservice oSecretarial and /or administrative experience including minute taking oPrioritising, planning and organising own tasks oWorking within guidelines oExperience of dealing with difficult situations and confrontations oData entry experience and documentation
Desirable
- oPrevious experience of working in NHS oPrevious experience of working with medical records oRecruitment and Selection of staff oExperience of supervising staff oExperience of Information systems
Knowledge
Essential
- oUnderstanding of confidentiality and data protection oSound knowledge of office procedures oUnderstanding of customer service oGood working knowledge of Microsoft Office packages
Desirable
- oKnowledge of the Trust including awareness of priorities oKnowledge of Trust information systems oKnowledge of Medical Terminology oAwareness of NHS targets and Trust priorities
Skills
Essential
- oAbility to work as part of a team oExcellent communication skills including telephone, email, face to face oAbility to develop templates for letters oAbility to organise and manage own time keeping to schedule and deadlines oAbility to allocate and monitor work of others oAbility to use own initiative and work autonomously oAbility to demonstrate leadership skills oWilling to take on/learn new skills oAbility to show attention to detail and accuracy oAbility to adapt to change oAbility to work under pressure oAbility to store and safeguard confidential documents
Desirable
- oAbility to touch type oAbility to work with budgets oAbility to requisition general stock
Additional Requirements
Essential
- oThe ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of safe, kind, excellent.
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).