Procurement Manager - Band 7 - East Of England Procurement Hub

Job responsibilities

JOB PURPOSE:

Deliver a strategic procurement service for all stakeholder organisations on specific/allocated portfolio of sourcing categories and contributes significantly to the delivery of allocated procurement projects within key markets, ensuring contract compliance, sustainable cost improvements, and a range of benefits across the region.

Contribute to the achievement of targets in a challenging environment through the delivery of cost and efficiency savings by analysing current spend in specific categories to support the development of procurement strategies.

Ensure contract compliance in allocated categories, pursuing procurement excellence through the implementation of efficient and effective procurement projects within key markets.

Influence and engage with stakeholders and suppliers to maximise value through compliance with category priorities and contracts and by actively managing the market place through the development of key strategies for supplier and contract management.

Establish and maintain strong customer relationships through regular close contact with customers, including face to face meetings. Manage the expectations of all customers through effective communication.

Provide specialist market and procurement knowledge to customers and input into appropriate Hub projects.

KEY TASKS:

Strategic Procurement

Use specialist category and procurement knowledge and expertise to produce and implement procurement strategies for assigned product/service areas of the strategic plan and ensure that performance management systems and operating effectively to meet governance and achieve goals.

Project manage and co-ordinate all activities, agencies, suppliers and personnel to successfully undertake a number of strategic and tactical sourcing projects, from initial scoping through to contract award.

Gather and analyse comprehensive data on products and suppliers to support portfolio and category analysis.

Manage high value strategic sourcing projects which impact on stakeholder organisations service delivery and beyond.

Establish the immediate and future procurement requirements of stakeholder organisations and produce strategies and solutions to these.

Manage procurement exercises on behalf of customers to support the utilisation of frameworks.

Identification and management of risk throughout the procurement process.

Maintain a variety of electronic systems to support the procurement process and monitoring of customer benefits.

Produce management reports to satisfy internal and external requirements.

Perform, surveys, audits and research to support category management and procurement activities.

Customer Management

Establish the immediate and future procurement requirements of the customer.

Use highly developed persuasion and influencing skills to engage with and influence key stakeholders at all levels within stakeholder organisations in order to facilitate participation in identified procurement activity.

Provide advice and expertise in all aspects of procurement activity to stakeholder organisations. This advice and expertise can be in highly complex areas and involve detailed knowledge of areas such as European Procurement Legislation.

Manage the customer interface for a number of trusts, including regular face to face meetings.

Change Management

Recognise the need to engage stakeholders in discussions about proposed changes and explains the reasons and benefits.

Encourage a collaborative approach and facilitates discussion and participation with stakeholders.

Promote innovation/improvements and encourages ideas from others.

Implement change, working with internal and external stakeholders as required.

Delivers Cash Releasing Savings, Added Value Benefits and Value

Manage projects effectively to ensure the savings within stakeholder organisations are delivered in line with the work plan.

Consistently meet best value for money through the effective sourcing of goods and services.

Undertake benefits tracking/compliance to monitor levels of savings achieved within the stakeholder organisations.

Resource Management

Responsible for drawing up budgets detailing income and expenditure and estimating financial benefits from procurement initiatives.

Monitor activity against the plan and produce regular management reports.

Supplier Management

Negotiate contracts with suppliers in order to deliver procurement solutions to stakeholder organisations.

Undertake contract management reviews to monitor contract compliance.

Ensure that contracts deliver against agreed strategies and continue to meet customer requirements

Maintain effective supplier and provider partnership and relationship strategies.

Legislation

Undertake all procurement activities in full accordance with legal (EU legislation, commercial and contract law), environment and sustainability requirements.

Communication

Communicate with individuals and groups and prepares and delivers presentations throughout the procurement process (eg tender award process; contract award; briefing suppliers of stakeholder requirements).

Responsible for organising, facilitating and participating in regular meetings with key stakeholders and suppliers. These include fact finding, problem solving, negotiations, contract performance and service delivery meetings.

Prepare information and materials for reports and business proposals for internal and external purposes.

Leadership & Team Development

Develop key relationships with colleagues and share information as appropriate.

Demonstrate collaborative behaviour in day to day activity.

Provide training, advice and support on own areas of expertise and responsibility.

Support the training and induction of new and existing staff.

Assists the Line Manager with other aspects of the organisations business as required to support the organisations objectives, goals and values. Team members may be required to work in more than one category area to meet organisational needs and priorities.

The East of England NHS Collaborative Procurement Hub is a member of the NHS Procurement in Partnership and the Workforce Alliance - strategic partnerships formed between NHS and public sector procurement organisations to reduce duplication and maximise efficiency. Team members work collaboratively and in partnership across a range of projects and activities.

The East of England NHS Collaborative Procurement Hub also provides services to customers outside of the East of England area.

Personal Qualities

Essential

• Supports and encourages enthusiastic teamwork.
• Willingness to implement new concepts.
• Self-reliant and tenacious
• Self-confident and motivated
• Tact and diplomacy
• Values diversity
• Highly analytical
• Dependable
• Drive and initiative
• Caring disposition

Experience

Essential

• Significant senior procurement experience, including managing tender processes.
• Experience of managing relationships with suppliers and customers.
• Experience of project managing complex projects from initial planning to contract award.
• Experience of managing change.
• Category knowledge of market areas related to specific work categories, including where applicable manufacturing and product knowledge and supply chain.
• Knowledge of EU Procurement Directives
• Knowledge of Commercial and Contract Law.
• Knowledge of risk management processes.
• Knowledge of the CIPS Supply Code of Ethics.
• Knowledge of Microsoft Excel to an advanced level to produce graphs; mathematical and logical formulas.

Desirable

• Exposure to public sector procurement.
• Knowledge of procurement IT systems.
• Knowledge of software packages to produce correspondence, charts; graphs and presentations.

Qualifications

Essential

• Member of the Chartered Institute of Purchasing and Supply (CIPS) or appropriate professional institute or relevant equivalent experience.
• Evidence of continuous professional development.

Desirable

• Recognised project management qualification or equivalent experience.

Skills and Abilities

Essential

• Significant senior procurement experience, including managing tender processes.
• Experience of managing relationships with suppliers and customers.
• Experience of project managing complex projects from initial planning to contract award.
• Experience of managing change.
• Category knowledge of market areas related to specific work categories, including where applicable manufacturing and product knowledge and supply chain.
• Knowledge of EU Procurement Directives
• Knowledge of Commercial and Contract Law.
• Knowledge of risk management processes.
• Knowledge of the CIPS Supply Code of Ethics.
• Knowledge of Microsoft Excel to an advanced level to produce graphs; mathematical and logical formulas.
• Excellent communication and interpersonal skills.
• Strong persuasion and influencing skills.
• Ability to produce and implement procurement strategies.
• Ability to manage and coordinate large and complex projects involving multiple personnel from different organisations.
• Ability to deliver projects to target (timescales and financial) and manage in a collaborative, inclusive and focussed leadership style.
• Ability to manage multiple contracts to ensure best value for money and high service levels.
• Ability to analyse and evaluate data and make recommendations on the best value options for procurement and supply.
• Ability to lead and implement change in a challenging environment.
• Ability to plan and deliver presentations to large groups including explaining complex and/or contentious issues.
• Ability to manage and prioritise own workload and the workload of support staff.
• Meets tight deadlines in a fast-paced dynamic environment with high levels of performance.
• Ability to travel to meetings and customer sites on a regular basis including travel to locations outside of the East of England
• General use of mouse and keyboard, entering data and manipulating documents.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).