Job summary
We are looking for a Medical Secretary/P.A. to join the Neurology Team at WSH. The Neurology Department is made up of five consultants, an honorary consultant from Addenbrookes Hospital, a team of specialist nurses and three medical secretaries.
A Medical Secretary/P.A. is needed to assist the team with their administration work and clinical typing. Part of this role will be setting up clinics and booking up follow up appointments.
Liaising with the Telephone Appointments Staff to ensure clinics are set up in a timely fashion and all slots are utilised.
You will responsible for your consultants day to day diary, annual leave, professional leave and study leave.
You will be dealing with patients with acute and long term neurological conditions, these include motor neurone disease, first seizures, Parkinson's disease etc.
Main duties of the job
To provide a comprehensive personal assistant/secretarial service in support Consultants and associated medical team, ensuring the provision of an efficient and reliable service.
For Full details of the Job role and person specification, please see attached Job Description.
About us
#BeKnown at West Suffolk NHS Foundation Trust. By us. By our patients. By our community
We are a busy, friendly, rural NHS Trust providing high-quality care and compassion to more than a quarter of a million people across west Suffolk. We care for, treat and support people in hospital, at home and in various community settings.
The West Suffolk Hospital in Bury St Edmunds provides acute and secondary care services (emergency department, maternity and neonatal services, day surgery unit, eye treatment centre, Macmillan unit and children's ward). It has 500+ beds and is a partner teaching hospital of the University of Cambridge.
Adult and paediatric community services, provided in collaboration with West Suffolk Alliance partners, include a range of nursing, therapy, specialist, and ongoing temporary care and rehabilitation, some at our Newmarket Community Hospital.
We do our utmost to achieve outstanding clinical outcomes for patients and our values of fairness, inclusivity, respect, safety and team work guide how we work and behave as a team.
With nearly 5,000 staff, from all over the world, we strive to make our organisation a great place to work. Whatever your role or ambition, we want to help you be the best you can be.
We promote a diverse and inclusive community where everyones voice counts and you can #BeKnown for whoever you are.
Join us. What will you #BeKnown for?
Job description
Job responsibilities
For Full details of the Job role and person specification, please see attached Job Description.
The closing date for this vacancy may change if we receive a strong response. Please ensure that you apply for any post you are interested in as soon as possible.
Job description
Job responsibilities
For Full details of the Job role and person specification, please see attached Job Description.
The closing date for this vacancy may change if we receive a strong response. Please ensure that you apply for any post you are interested in as soon as possible.
Person Specification
Education and qualifications
Essential
- oProven computer literacy
- oGood standard of general education (including Maths and English GCSE or equivalent)
Desirable
- oRSA II or equivalent typing
- oAMSPAR Certificate
Experience and knowledge
Essential
- oPrevious experience as PA or secretary/administration experience
Desirable
- oPrevious NHS or related environment
- oCustomer care experience
- oMedical terminology
Skills and abilities
Essential
- oTouch typing
- oAble to demonstrate skills that ensure tasks are completed accurately and within a given timeframe.
- oAccurate keyboard skills
Desirable
- oAudio typing oUnderstanding of databases
- oAble to take minutes.
- oKnowledge of the hospital administration system
- oUnderstanding of databases
Personal qualities
Essential
- oClear and precise communication skills
- oAble to work in a pressured environment.
- oGood interpersonal skills
- oAble to meet deadlines.
- oGood organisational skills
- oAbility to work on own initiative or part of a team.
- oAble to demonstrate an understanding of issues relating to confidentiality.
- oProven record of good timekeeping and attendance
- oTeam Player
Person Specification
Education and qualifications
Essential
- oProven computer literacy
- oGood standard of general education (including Maths and English GCSE or equivalent)
Desirable
- oRSA II or equivalent typing
- oAMSPAR Certificate
Experience and knowledge
Essential
- oPrevious experience as PA or secretary/administration experience
Desirable
- oPrevious NHS or related environment
- oCustomer care experience
- oMedical terminology
Skills and abilities
Essential
- oTouch typing
- oAble to demonstrate skills that ensure tasks are completed accurately and within a given timeframe.
- oAccurate keyboard skills
Desirable
- oAudio typing oUnderstanding of databases
- oAble to take minutes.
- oKnowledge of the hospital administration system
- oUnderstanding of databases
Personal qualities
Essential
- oClear and precise communication skills
- oAble to work in a pressured environment.
- oGood interpersonal skills
- oAble to meet deadlines.
- oGood organisational skills
- oAbility to work on own initiative or part of a team.
- oAble to demonstrate an understanding of issues relating to confidentiality.
- oProven record of good timekeeping and attendance
- oTeam Player
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
West Suffolk NHS Foundation Trust
Address
West Suffolk Hospital NHS Foundation Trust
Hardwick Lane
Bury St Edmunds
IP33 2QZ
Employer's website
https://www.wsh.nhs.uk (Opens in a new tab)
