Job summary
This is a new and exciting opportunity to join the West Suffolk Procurement team to undertake the project management of the Trust's new Inventory Management Solution.
This role will incorporate:
- Manage the implementation across the entire Trust
- Ensure integration with existing systems
- Change management
- Fully operational system
- Benefits realisation tracking.
Main duties of the job
Generate project plans and agree timelines for implementation with key stakeholder
Support procurement and departments before and during implementation
Generate new standard operating procedures for the new IMS system
Support e-cataloguing and integration with existing procurement systems.
Manage external contractor with setting up meetings, training, and support
Be first point of contact for any issues and concerns
Produce reports and data around targets and developing areas
Provide data to the national team around targets and objectives
About us
#BeKnown at West Suffolk NHS Foundation Trust. By us. By our patients. By our community
We are a busy, friendly, rural NHS Trust providing high-quality care and compassion to more than a quarter of a million people across west Suffolk. We care for, treat and support people in hospital, at home and in various community settings.
The West Suffolk Hospital in Bury St Edmunds provides acute and secondary care services (emergency department, maternity and neonatal services, day surgery unit, eye treatment centre, Macmillan unit and children's ward). It has 500+ beds and is a partner teaching hospital of the University of Cambridge.
Adult and paediatric community services, provided in collaboration with West Suffolk Alliance partners, include a range of nursing, therapy, specialist, and ongoing temporary care and rehabilitation, some at our Newmarket Community Hospital.
We do our utmost to achieve outstanding clinical outcomes for patients and our values of fairness, inclusivity, respect, safety and team work guide how we work and behave as a team.
With nearly 5,000 staff, from all over the world, we strive to make our organisation a great place to work. Whatever your role or ambition, we want to help you be the best you can be.
We promote a diverse and inclusive community where everyones voice counts and you can #BeKnown for whoever you are.
Join us. What will you #BeKnown for?
Job description
Job responsibilities
Job summary:
Responsible for the delivery of the Trust Inventory Management solution including point of care. Establish and maintain existing supply chain routes which supporting the Trust procurement strategy
Job responsibilities:
Managing projects from inception through to implementation and evaluation
Preparation of business cases for specific projects in relation to the inventory Management system. This will include liaison with key stakeholders to understand the requirements and restrictions of individual projects.
Production of project documentation including project initiation documents, risk/issue registers, project plans and project closure documents.
Manage and respond to client complaints and questions.
Produce programme documentation to direct project timescales.
Contract Manage and develop projects and budgets on an on-going basis.
Manage contractors on site in line with on-going projects.
Contribute to the planning, implementation and documentation of the Trusts Procurement strategy
Implementation and management of a project management quality system
Responsible for the system of managing records and accurate filing for the projects under your control and responsibility.
Working with subject matter experts and stakeholders to identify anticipated benefits for each project and then baselining these.
Working with key stakeholder to support the implementation of the IMS system across all areas of the Trust
Motivating teams and colleagues involved in change to ensure delivery within agreed timescales and that original benefits are achieved. This will require persuading colleagues to adopt new behaviours and new ways of working and the use of negotiating skills to balance the requirements of different services in conflicting circumstances.
Responsible for the supply chain within the Trust directly impacted by the IMS system.
Job description
Job responsibilities
Job summary:
Responsible for the delivery of the Trust Inventory Management solution including point of care. Establish and maintain existing supply chain routes which supporting the Trust procurement strategy
Job responsibilities:
Managing projects from inception through to implementation and evaluation
Preparation of business cases for specific projects in relation to the inventory Management system. This will include liaison with key stakeholders to understand the requirements and restrictions of individual projects.
Production of project documentation including project initiation documents, risk/issue registers, project plans and project closure documents.
Manage and respond to client complaints and questions.
Produce programme documentation to direct project timescales.
Contract Manage and develop projects and budgets on an on-going basis.
Manage contractors on site in line with on-going projects.
Contribute to the planning, implementation and documentation of the Trusts Procurement strategy
Implementation and management of a project management quality system
Responsible for the system of managing records and accurate filing for the projects under your control and responsibility.
Working with subject matter experts and stakeholders to identify anticipated benefits for each project and then baselining these.
Working with key stakeholder to support the implementation of the IMS system across all areas of the Trust
Motivating teams and colleagues involved in change to ensure delivery within agreed timescales and that original benefits are achieved. This will require persuading colleagues to adopt new behaviours and new ways of working and the use of negotiating skills to balance the requirements of different services in conflicting circumstances.
Responsible for the supply chain within the Trust directly impacted by the IMS system.
Person Specification
Education & Qualification
Essential
- Educated to degree level of equivalent demonstrable knowledge and experience.
- Extensive Microsoft office knowledge
- Project management qualification.
- Evidence of Continuous Professional Development
Desirable
- Supply Chain qualification / knowledge and experience
Experience & Knowledge
Essential
- Business change experience
- Understanding of change management techniques and business process engineering.
- Experience of using computer systems to advanced level
- Ability to work autonomously and manage own workload.
- Experience negotiating skills for use in conflicting circumstances.
- Ability to administer and monitor project budgets.
- Project management experience
- Previous financial management experience
- Previous experience of providing professional advice to a range of colleagues and senior managers; ability to adapt communication style in line with audience
Desirable
- Procurement experience
- Inventory Management experience
Skills & Abilities
Essential
- Ability to influence decision making and working practice
- Good presentation skills using a variety of resources
- Excellent interpersonal communication and facilitation skills.
- Ability to process information logically
- Ability to impart information in a clear and convincing way
- Ability to discuss and explain complex issues to non-specialist staff
- Ability to prioritise work appropriately and manage a changing workload demonstrating an organised approach and an ability to meet deadlines
- Understanding of change management principles and processes
- Able to communicate at all levels
- Ability to concentrate for long periods of time i.e., writing reports and completing analysis
Personal Qualities
Essential
- Flexible approach to working hours and duties
- Self-motivation and ability to motivate others
- Excellent organisational skills
- Positive approach to problem solving and good analytical skills
- Able to work both independently and as part of a team
Person Specification
Education & Qualification
Essential
- Educated to degree level of equivalent demonstrable knowledge and experience.
- Extensive Microsoft office knowledge
- Project management qualification.
- Evidence of Continuous Professional Development
Desirable
- Supply Chain qualification / knowledge and experience
Experience & Knowledge
Essential
- Business change experience
- Understanding of change management techniques and business process engineering.
- Experience of using computer systems to advanced level
- Ability to work autonomously and manage own workload.
- Experience negotiating skills for use in conflicting circumstances.
- Ability to administer and monitor project budgets.
- Project management experience
- Previous financial management experience
- Previous experience of providing professional advice to a range of colleagues and senior managers; ability to adapt communication style in line with audience
Desirable
- Procurement experience
- Inventory Management experience
Skills & Abilities
Essential
- Ability to influence decision making and working practice
- Good presentation skills using a variety of resources
- Excellent interpersonal communication and facilitation skills.
- Ability to process information logically
- Ability to impart information in a clear and convincing way
- Ability to discuss and explain complex issues to non-specialist staff
- Ability to prioritise work appropriately and manage a changing workload demonstrating an organised approach and an ability to meet deadlines
- Understanding of change management principles and processes
- Able to communicate at all levels
- Ability to concentrate for long periods of time i.e., writing reports and completing analysis
Personal Qualities
Essential
- Flexible approach to working hours and duties
- Self-motivation and ability to motivate others
- Excellent organisational skills
- Positive approach to problem solving and good analytical skills
- Able to work both independently and as part of a team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
