Job summary
We are looking to provide Maternity Cover for an Accounts Payable
Officer within our Accounts Payable Team, so are seeking to engage an experienced and passionate person of the highest calibre to join our busy and friendly team on a 12-month Fixed Term basis, within the Financial Services
Department.
You will play an important part in successfully helping the
Trust to implement new progressive ways of working and form part of a CAN
DO team attitude.
Your main duties will be to process the Pharmacy invoices
through to Payment, accurately within strict time frames.
The ability to
prioritise your own workload is essential whilst maintaining a good team
balance.
We offer flexible working within a modern office space.
If you feel
you offer what we are looking for and would like to join our team please do
not hesitate to make contact for an informal overview by emailing maggie.bray@wsh.nhs.uk
Main duties of the job
The successful applicant will have
responsibility for their own workload, making sure all deadlines are achieved
in a timely fashion.
You will need to be well organised with the ability to
adapt to requirements within the team as and when required.
The need to
prioritise tasks is essential. You will need to have an eye for detail and maintain records accurately, always maintaining confidentiality.
You must be an excellent communicator
at all levels across all available genres.
Being a Team player is an essential
part of working for West Suffolk NHS FT and you must be committed to
progressing our service within the Trust and to all our suppliers.
The team currently work on a rota
basis with days split between the office and working from home, this is always
subject to change, to provide cover for the team and deliver our services to
all.
If you would like an informal chat to
discuss any aspect of our work, please do not hesitate to email in the first instancemaggie.bray@wsh.nhs.uk
About us
#BeKnown
at West Suffolk NHS Foundation Trust. By us. By our patients. By our community
We are a busy, friendly, rural NHS Trust providing high-quality care and compassion to
more than a quarter of a million people across west Suffolk. We care for,
treat and support people in hospital, at home and in various community
settings.
The
West Suffolk Hospital in Bury St Edmunds provides acute and secondary care
services (emergency department, maternity and neonatal services, day surgery
unit, eye treatment centre, Macmillan unit and children's ward). It has 500+
beds and is a partner teaching hospital of the University of Cambridge.
Adult
and paediatric community services, provided in collaboration with West Suffolk
Alliance partners, include a range of nursing, therapy, specialist, and ongoing
temporary care and rehabilitation, some at our Newmarket Community Hospital.
We
do our utmost to achieve outstanding clinical outcomes for patients and our
values of fairness, inclusivity, respect, safety and team work guide how we
work and behave as a team.
With
nearly 5,000 staff, from all over the world, we strive to make our organisation
a great place to work. Whatever your role or ambition, we want to help you be
the best you can be.
We
promote a diverse and inclusive community where everyones voice counts and you
can #BeKnown for whoever you are.
Join
us. What will you #BeKnown for?
Job description
Job responsibilities
Job summary:
The work in the Accounts Payable
department is split between areas and each member of staff has full
responsibility for their section & different processes. Each member of the team has full
responsibility for receiving and matching invoices with our procurement systems. This includes following up varied numbers of
queries with suppliers and our purchasing department or other department
throughout the Trust.
Job responsibilities:
Key Tasks & Responsibilities:
Processes invoices through pharmacy stock control system (CMM) and
Scanning System before upload to the Finance System ready for payment. This involves ensuring that the correct drug
and strength is received in the correct quantities and pack sizes which can be
complex due to the use of generic and brand names. Any price discrepancies
above the set tolerance must be approved by Pharmacy before the invoice can be
paid.
Processes invoices through the Ledger system called Integra and Scanning
System before upload to the Finance System ready for payment. .
Process other invoices using systems such as Integra, Direct Input &
Healthroster as required.
Deals with price and quantity queries direct with purchasing/Pharmacy.
Chasing suppliers for credit notes and missing invoices.
Liaises with suppliers regarding queries on orders and invoices and
ensures that all accounts are up to date on a regular basis.
Follows up with suppliers outstanding invoices on statements and liaises
with appropriate Trust Manager to ensure query problems are resolved and
communicates with supplier as to when payment will be made.
Help to manage generic email boxes in accordance with procedures for the
department then distributing and redirecting post/emails to other departments
without delay.
Also highlighting any urgent items to the Senior Accounts Payable Officer
or Account Payable Manager.
Assists, when required, with other sections of the Financial Accounts
Department.
Undertakes such relevant duties as may from time to time be delegated by
the Assistant Director of Finance, after appropriate consultation with the post
holder.
Working as a team within the Accounts Payable section covering
sickness/holidays.
Maintain confidentiality at all times.
Attend fire lectures as required.
Comply with Health and Safety codes of practice and
procedures
Job description
Job responsibilities
Job summary:
The work in the Accounts Payable
department is split between areas and each member of staff has full
responsibility for their section & different processes. Each member of the team has full
responsibility for receiving and matching invoices with our procurement systems. This includes following up varied numbers of
queries with suppliers and our purchasing department or other department
throughout the Trust.
Job responsibilities:
Key Tasks & Responsibilities:
Processes invoices through pharmacy stock control system (CMM) and
Scanning System before upload to the Finance System ready for payment. This involves ensuring that the correct drug
and strength is received in the correct quantities and pack sizes which can be
complex due to the use of generic and brand names. Any price discrepancies
above the set tolerance must be approved by Pharmacy before the invoice can be
paid.
Processes invoices through the Ledger system called Integra and Scanning
System before upload to the Finance System ready for payment. .
Process other invoices using systems such as Integra, Direct Input &
Healthroster as required.
Deals with price and quantity queries direct with purchasing/Pharmacy.
Chasing suppliers for credit notes and missing invoices.
Liaises with suppliers regarding queries on orders and invoices and
ensures that all accounts are up to date on a regular basis.
Follows up with suppliers outstanding invoices on statements and liaises
with appropriate Trust Manager to ensure query problems are resolved and
communicates with supplier as to when payment will be made.
Help to manage generic email boxes in accordance with procedures for the
department then distributing and redirecting post/emails to other departments
without delay.
Also highlighting any urgent items to the Senior Accounts Payable Officer
or Account Payable Manager.
Assists, when required, with other sections of the Financial Accounts
Department.
Undertakes such relevant duties as may from time to time be delegated by
the Assistant Director of Finance, after appropriate consultation with the post
holder.
Working as a team within the Accounts Payable section covering
sickness/holidays.
Maintain confidentiality at all times.
Attend fire lectures as required.
Comply with Health and Safety codes of practice and
procedures
Person Specification
Skill & Abilities
Essential
- Good interpersonal skills
- Ability to work to deadlines
- Accurate keyboard skills
- Ability to communicate effectively with suppliers and other departments within the Trust
- Attention to detail
Desirable
- Competent knowledge of Word and Excel
Qualifications
Essential
- GCSE in three subjects, including Maths / English - Grade A-C or equivalent proven experience in a busy Accounts setting
Experience
Essential
Desirable
- Experience of using Purchase Ledger accounting systems in a medium to large organisation
- At least two years office experience in an Accounts environment.
- Knowledge of Integra & CMM Pharmacy Systems
Personal Qualities
Essential
- Committed team player
- Good organisational skills
- Ability to cope under pressure
- Calm nature
Person Specification
Skill & Abilities
Essential
- Good interpersonal skills
- Ability to work to deadlines
- Accurate keyboard skills
- Ability to communicate effectively with suppliers and other departments within the Trust
- Attention to detail
Desirable
- Competent knowledge of Word and Excel
Qualifications
Essential
- GCSE in three subjects, including Maths / English - Grade A-C or equivalent proven experience in a busy Accounts setting
Experience
Essential
Desirable
- Experience of using Purchase Ledger accounting systems in a medium to large organisation
- At least two years office experience in an Accounts environment.
- Knowledge of Integra & CMM Pharmacy Systems
Personal Qualities
Essential
- Committed team player
- Good organisational skills
- Ability to cope under pressure
- Calm nature
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
