Job summary
Working with a team of
committed colleagues you will be:
Tracking patient care along
agreed suspected 2 Week wait, 28 Faster Cancer diagnosis and or diagnosed
cancer 31 and 62 days first and subsequent treatment pathways collating pathway
information for Cancer Waiting Times,
Outcomes and Services and other agreed Cancer Datasets and enter
them in designated system and ensure the
completeness and accuracy of data items entered to monitor patient pathway and
agreed returns in a timely manner.
Working alongside the
designated cancer site specific teams, Trust core services such as radiology,
pathology, endoscopy and oncology, patient administration teams ensure patients
are tracked and expedited through agreed pathway timelines.
Ensuring that agreed inter
provider transfer dataset for specialist MDT review and or treatment is complete
and effectively communicated to all parties, and remain the key contact point
for the cancer (tertiary) or referral centres in relation to referred patients.
Main duties of the job
A key member of the team they are expected to be familiar with cancer data collection and reporting requirements and work flexibly with assigned cancer MDT Lead and other clinicians, Cancer Nurse Specialists and collect Cancer waiting times, COSD, other agreed data items to monitoring pathway waiting times and targets.
Being responsible for designated site-specific patient tracking keep up to date with the national guidance on site specific pathways for cancer waits, clinical audit, Chemotherapy and Cancer Outcomes and Services data collection advising the MDT of the implications of such guidance including the need to input the relevant data items on to the Somerset Cancer Register database.
Ensure data accuracy, completeness and other quality requisites throughout the system ensuring other users of the patient record maintains an accurate and timely input of datafully familiarise with all cancer data collection and reporting requirements.
As champion of cancer pathway working closely with relevant teams continuously improve on accuracy and completeness of cancer data collated and entered in the system.
Ensure PTL provides consistent pathway information and escalate pathway issues at the earliest opportunities with the responsible clinician and their Service Managers enabling proactive management of potential delays with a view to ensuring that the targets are met.
About us
#BeKnown
at West Suffolk NHS Foundation Trust. By us. By our patients. By our community
We are a busy, friendly, rural NHS Trust providing high-quality care and compassion to
more than a quarter of a million people across west Suffolk. We care for,
treat and support people in hospital, at home and in various community
settings.
The
West Suffolk Hospital in Bury St Edmunds provides acute and secondary care
services (emergency department, maternity and neonatal services, day surgery
unit, eye treatment centre, Macmillan unit and children's ward). It has 500+
beds and is a partner teaching hospital of the University of Cambridge.
Adult
and paediatric community services, provided in collaboration with West Suffolk
Alliance partners, include a range of nursing, therapy, specialist, and ongoing
temporary care and rehabilitation, some at our Newmarket Community Hospital.
We
do our utmost to achieve outstanding clinical outcomes for patients and our
values of fairness, inclusivity, respect, safety and team work guide how we
work and behave as a team.
With
nearly 5,000 staff, from all over the world, we strive to make our organisation
a great place to work. Whatever your role or ambition, we want to help you be
the best you can be.
We
promote a diverse and inclusive community where everyones voice counts and you
can #BeKnown for whoever you are.
Join
us. What will you #BeKnown for?
Job description
Job responsibilities
Please see job description for full details.
COMMUNICATION AND TEAM
WORKING
Work
with designated cancer MDT Lead and other clinicians and Cancer Nurse Specialists
and collecting Cancer waiting times, COSD, other agreed data items and support
meeting waiting times targets.
Facilitate
improved communication within different services across directorates, and
cancer centres for pathway patients in line with the prevailing National Cancer
Plan / Improving Cancer Outcomes Framework.
Work
as a flexible member of the Cancer Services team and ensure appropriate cover for
colleagues, where appropriate.
Work
with all staffs providing Services to improve data collection systems, where
appropriate.
Represent
the MDT on issues around patient pathway coordination and cancer data
collection ensuring effective communication, where appropriate.
PLANNING AND ORGANISING
Keep
up to date with the national guidance on site specific pathways for cancer
waits, clinical audit, Chemotherapy and Cancer Outcomes and Services data
collection advising the MDT of the implications of such guidance including the
need for review and update of relevant policies, protocols and input the
relevant data items on to the Somerset Cancer Register database.
Ensure
data accuracy, completeness and other quality requisites throughout the system
ensuring other users of the patient records maintains an accurate and timely
input of data.
Be
fully familiarise with all cancer data collection and reporting requirements.
Be
responsible for designated site-specific patient tracking to meet the national /local
reporting, as necessary.
Play
champions role in implementation of new cancer requirements for the designated
site-specific team.
Ensure
accurate and timely capture of data for patients being transferred by other
Co-ordinators and support staff maximising the opportunities for completeness
and quality.
Continue
to improve data collection process and systems, ensuring that the system is maintained.
Work
closely with the lead Manager and Supervisor in ensuring trust data register system
is fully operational and serves the purpose at all times.
Attend
National, Network and local events as appropriate to the requirements of the
post. Promote links with other Trusts in
the network alliance and participate in the development of processes for
accurate transfer of data for inter-trust referrals.
Maintain physical resources provided to achieve the job purpose.
Report the issues
around the quality of data collected by others ensuring timely and accurate
data collection and that any learning/development needs are identified and
dealt with by the services, as appropriate.
Maintain
effective Videoconference links to the site-specific MDT functionalities.
MONITORING, ANALYSIS AND EVALUATION
Ensure
accurate and timely entry of the data into the Somerset Cancer Register data system
to enable the Trust to monitor and report all performance in a timely manner.
Be
responsible for updating patient records to meet the weekly/monthly/quarterly
performance for external and trust reporting requirements.
Validate
and update the Cancer PTL reports linking with the information available within
various patient information and Electronic records system in the Trust and
accessible third-party systems.
Liaise
with clinicians and colleagues in the patient access and administration services
Telephone Appointment Centre (TAC), admissions, Radiology, Endoscopy and
DSU/Theatre waiting list and service
division to ensure that required information is recorded, forwarded and maintained
appropriately.
Monitor
PTL to provide consistent and reliable information and flag up treatment dates with
the responsible clinician and their team and Service Managers enabling
proactive management of potential delays with a view to ensuring that the targets
are met.
Escalate
pathway issues at the earliest opportunity
and support preventing waiting times breach
Ensure
patient tracking notes captures delay reasons to report for waiting times
standard breach in the pathway
Report
to Manager any variance against performance targets, providing further detail
and overseeing the effectiveness of the agreed actions to prevent this from
happening again in future, where necessary.
Job description
Job responsibilities
Please see job description for full details.
COMMUNICATION AND TEAM
WORKING
Work
with designated cancer MDT Lead and other clinicians and Cancer Nurse Specialists
and collecting Cancer waiting times, COSD, other agreed data items and support
meeting waiting times targets.
Facilitate
improved communication within different services across directorates, and
cancer centres for pathway patients in line with the prevailing National Cancer
Plan / Improving Cancer Outcomes Framework.
Work
as a flexible member of the Cancer Services team and ensure appropriate cover for
colleagues, where appropriate.
Work
with all staffs providing Services to improve data collection systems, where
appropriate.
Represent
the MDT on issues around patient pathway coordination and cancer data
collection ensuring effective communication, where appropriate.
PLANNING AND ORGANISING
Keep
up to date with the national guidance on site specific pathways for cancer
waits, clinical audit, Chemotherapy and Cancer Outcomes and Services data
collection advising the MDT of the implications of such guidance including the
need for review and update of relevant policies, protocols and input the
relevant data items on to the Somerset Cancer Register database.
Ensure
data accuracy, completeness and other quality requisites throughout the system
ensuring other users of the patient records maintains an accurate and timely
input of data.
Be
fully familiarise with all cancer data collection and reporting requirements.
Be
responsible for designated site-specific patient tracking to meet the national /local
reporting, as necessary.
Play
champions role in implementation of new cancer requirements for the designated
site-specific team.
Ensure
accurate and timely capture of data for patients being transferred by other
Co-ordinators and support staff maximising the opportunities for completeness
and quality.
Continue
to improve data collection process and systems, ensuring that the system is maintained.
Work
closely with the lead Manager and Supervisor in ensuring trust data register system
is fully operational and serves the purpose at all times.
Attend
National, Network and local events as appropriate to the requirements of the
post. Promote links with other Trusts in
the network alliance and participate in the development of processes for
accurate transfer of data for inter-trust referrals.
Maintain physical resources provided to achieve the job purpose.
Report the issues
around the quality of data collected by others ensuring timely and accurate
data collection and that any learning/development needs are identified and
dealt with by the services, as appropriate.
Maintain
effective Videoconference links to the site-specific MDT functionalities.
MONITORING, ANALYSIS AND EVALUATION
Ensure
accurate and timely entry of the data into the Somerset Cancer Register data system
to enable the Trust to monitor and report all performance in a timely manner.
Be
responsible for updating patient records to meet the weekly/monthly/quarterly
performance for external and trust reporting requirements.
Validate
and update the Cancer PTL reports linking with the information available within
various patient information and Electronic records system in the Trust and
accessible third-party systems.
Liaise
with clinicians and colleagues in the patient access and administration services
Telephone Appointment Centre (TAC), admissions, Radiology, Endoscopy and
DSU/Theatre waiting list and service
division to ensure that required information is recorded, forwarded and maintained
appropriately.
Monitor
PTL to provide consistent and reliable information and flag up treatment dates with
the responsible clinician and their team and Service Managers enabling
proactive management of potential delays with a view to ensuring that the targets
are met.
Escalate
pathway issues at the earliest opportunity
and support preventing waiting times breach
Ensure
patient tracking notes captures delay reasons to report for waiting times
standard breach in the pathway
Report
to Manager any variance against performance targets, providing further detail
and overseeing the effectiveness of the agreed actions to prevent this from
happening again in future, where necessary.
Person Specification
Skills & Abilities
Essential
- Good understanding of data items and interpretation; sources of data, collection, and input.
- Able to investigate the reasons for delays in pathways impacting on target.
- Able to use agreed reporting processes.
- Understand the value of quality assurance and validation of data
- Good interpersonal skills, actively engages with their roles in a multidisciplinary team environment and across the organisational boundaries of NHS providers.
Qualifications
Essential
- Four GCSE including English or equivalent
- Good foundation on day to day Microsoft office applications
Experience
Essential
- Basic knowledge of MS Excel and Access; working knowledge of database systems
- Able to extract information from PAS and other information systems in the Trust
- Adherence to policies on Information Governance and Patient Confidentiality issues and Freedom of Information.
Desirable
- Knowledge of cancer plan and cancer waiting times and outcomes and services dataset requirements
Personal Qualities
Essential
- Using organisational skills able to prioritise and schedule workload to meet MDT meeting and other weekly, monthly, quarterly reporting requirements.
- To work to tight deadlines.
- Able to work independently and as a part of team.
- Logical in approach.
- Adherence to processes and procedures in handling cancer information performance management and development.
- Able to deal with information relating to serious illnesses and death.
Person Specification
Skills & Abilities
Essential
- Good understanding of data items and interpretation; sources of data, collection, and input.
- Able to investigate the reasons for delays in pathways impacting on target.
- Able to use agreed reporting processes.
- Understand the value of quality assurance and validation of data
- Good interpersonal skills, actively engages with their roles in a multidisciplinary team environment and across the organisational boundaries of NHS providers.
Qualifications
Essential
- Four GCSE including English or equivalent
- Good foundation on day to day Microsoft office applications
Experience
Essential
- Basic knowledge of MS Excel and Access; working knowledge of database systems
- Able to extract information from PAS and other information systems in the Trust
- Adherence to policies on Information Governance and Patient Confidentiality issues and Freedom of Information.
Desirable
- Knowledge of cancer plan and cancer waiting times and outcomes and services dataset requirements
Personal Qualities
Essential
- Using organisational skills able to prioritise and schedule workload to meet MDT meeting and other weekly, monthly, quarterly reporting requirements.
- To work to tight deadlines.
- Able to work independently and as a part of team.
- Logical in approach.
- Adherence to processes and procedures in handling cancer information performance management and development.
- Able to deal with information relating to serious illnesses and death.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
West Suffolk NHS Foundation Trust
Address
West Suffolk Hospitals Nhs Trust
Hardwick Lane
Bury St. Edmunds
Suffolk
IP332QZ
Employer's website
https://www.wsh.nhs.uk (Opens in a new tab)
